City Commission

Agenda — 9 items

1. Public Hearing of Necessity for Staircase Special Assessment District (SAD) - 2025 and 2026 Asphalt Resurfacing ProgramWHEREAS, Notice was given pursuant to Section 94-7 of the City Code, to each owner or party-in-interest of property and lots to be assessed, by first class mail, and by publication in a newspaper generally circulated in the City with at least 10 days notice; and WHEREAS, The City Commission has conducted a public hearing and has determined it is necessary to proceed with the project of resurfacing existing asphalt roads, replacement of existing retaining wall in the City’s right of way, replacement of a staircase in the City’s right of way, and replacement of City sidewalk ramps; and WHEREAS, The City has previously established a policy to defray the costs of replacing a staircase in the City’s right of way by creating a Special Assessment District (SAD) consisting of the property that is benefiting from this treatment; and WHEREAS, The City Commission, after the public hearing, has determined that the replacement of the staircase in the project area which is included with the 2025 and 2026 Asphalt Resurfacing Program is a necessity and is in the best interest of the City and will specially benefit the property included in the Staircase Special Assessment District; and <br> <br>WHEREAS, The Commission has approved the detailed plans and estimates of cost prepared by the City Engineer; and<br> <br>WHEREAS, The City Engineer has determined the boundaries of the staircase is located within the limits of the following street shall be installed as part of the 2025 and 2026 Asphalt Resurfacing Program (Contract #2-25(P) and #2-26(P)):<br> <br>Brookside Avenue – Ravine Road to North Dead End<br> <br>WHEREAS, The formula used in making the assessment is 100% of the improvement for staircase in the City’s right of way (calculated at the rate of $2,500.00 per staircase riser for the property on the street that will have a new staircase installed in the City’s right of way). THEREFORE LET IT BE RESOLVED, The City Commission has determined that the scope of the public improvement as described is in the best interest of the City and will benefit the property listed in the assessment roll is a necessity, and the City Commission directs the Manager to prepare a Special Assessment Roll and present the same to the City Commission for confirmation and further set a Public Hearing for Confirmation of the Roll on April 27, 2026 and give notice for same.StaircaseSidwell NumberStreet AddressDecorative Staircase Risers (EA)Unit Cost for AssessmentTotal Assessment 1925329016552 BROOKSIDE AVE8.00$2,500.00$20,000.00
2. Resolution to approve the Program Year 2026 High Intensity Drug Trafficking Area (HIDTA) sub-recipient agreement between the County of Oakland and the City of Birmingham. Further, to authorize the Mayor to sign the agreement on behalf of the City.
3. Resolution to approve the maintenance agreement with the Michigan Department of Transportation for the City’s gateway signs on Woodward Ave. and to authorize the Mayor to sign the agreement on behalf of the City.
4. Resolution to approve the Addendum to the Construction Staging Area and Construction Coordination Agreement with Lavery Michigan Dealership Properties No. 1 LLC and Sachse Construction and Development for the coordination of construction activities related to 34350 Woodward Avenue on S. Elm Street and Haynes Street, and to authorize the Mayor and the City Clerk to sign the agreement on behalf of the City.
5. Resolution to award the 2025-2026 Sewer Rehabilitation Program #4-25(S) to Pamar Enterprises, Inc. in the amount of $714,499.00 and a 5% construction contingency for a total of $750,223.95. In addition, to authorize the Mayor and City Clerk to sign the agreement on behalf of the City contingent upon execution of the agreement and meeting all insurance and bond requirements by Pamar Enterprises, Inc.
6. Resolution to approve an agreement with Sachse Construction for Police Department Renovations and Expansion Construction Management Services in the amount not to exceed $269,347.00, and to authorize the Mayor and City Clerk to sign the agreement on behalf of the City; and further to appropriate and amend the 2025-2026 City Commission budget as follows:<br id="isPasted"> <br>General Fund<br><u>Revenue</u><br>Draw from Fund Balance 101.0-000.000-400.0000 $269,347.00<br> <br><u>Expenditures</u><br>Other Contractual Services 101.0-301.000-811.0000 $269,347.00
7. Resolution to meet in closed session pursuant to MCL § 15.268, Sec.8(1)(d) of the Open Meetings Act to consider the purchase or lease of real property up to the time an option to purchase or lease that real property is obtained.(A roll call vote is required, and the vote must be approved by a 2/3 majority of the commission. The commission will adjourn to closed session after all other business has been addressed in open session and reconvene to open session after the closed session, for purposes of taking formal action resulting from the closed session and for purposes of adjourning the meeting.)
8. Resolution to approve the purchase of root control service, as quoted by Duke's Root Control, Inc. for the 2026 Sewer Root Control Program, in the amount not to exceed $153,735.63. Funding for this project has been budgeted in the following account: Fund AccountFund ID NumberProject AwardSewer Fund590.0-538.000-811.0000$153,735.63
9. Public Hearing - 298 S. Old Woodward - Daxton - Special Land Use Permit Amendment, Final Site Plan & Design Review<ol><li>Resolution to approve the Special Land Use Permit Amendment, Final Site Plan & Design Review for 298 S. Old Woodward, to permit the modification of the existing required off-street loading facility to make room for new in-house laundry facilities and a new trash compactor.

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