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City Commission

June 8, 2026 Final
Agenda PDF Official record ↗

Agenda — 8 items

  1. Resolution to allocate $20,416 in Municipal Credits and $36,351 in Community Credits from SMART for fiscal year 2026 to Next in support of their specialized transportation program; and further to direct the Finance Director to sign the Municipal Credit and Community Credit contract for fiscal year 2026 on behalf of the City.
  2. Resolution to approve a budget amendment to the 2025-2026 City budget for the purchase, deployment and service of the FuelMaster Fuel Management and Level Monitoring Syn-Tech/FM Live System, with the Oscar W. Larson Co., for an amount not to exceed $5,605.75; <br><br>And<br><br>Approve the contract between the City and Syn-Tech Systems, Inc. to provide subscription services for the Syn-Tech/FM Live Cellular Enabled Services to the City on an annual basis at a cost of $2,248.00 or less for a term of sixty (60) months beginning one year from the date of the contract signing;<br><br>And<br><br>Approve a budget amendment to the 2025-2026 City budget for the purchase of 122 FuelMaster AIM Titanium Single Tank Ring Kits to complete the new fuel management system in an amount not to exceed $48,861.00 and further, to appropriate and amend, the 2025-2026 Information Technology budget as follows:<br><br><u>Information Technology Fund</u><br>Revenues:<br>636.0-000.000-400.0000 Draw from Fund Balance <u>$54,466.75</u><br>Total Revenue <u>$54,466.75</u><br><br>Expenditures:<br>636.0-228.000-933.0600 Computer Maintenance $5,605.75<br>636.0-228.000-971.0100 Machinery & Equipment $48,861.00Total Expenditures $54,466.75
  3. Hearing of Necessity for Cape Seal Special Assessment District (SAD) - 2027 Cape Seal Program, Contract 5-27(P)<br><br>WHEREAS, Notice was given pursuant to Section 94-7 of the City Code, to each owner or party-in-interest of property and lots to be assessed, by first class mail, and by publication in a newspaper generally circulated in the City; and<br><br>WHEREAS, The City Commission has conducted a public hearing and has determined it is necessary to proceed with the project of resurfacing unimproved roads by method of pulverizing, cement stabilization, spray patching, and cape seal surface, and replacement of City sidewalk ramps; and<br><br>WHEREAS, The City has previously established a policy to defray the costs of cape seal treatments on unimproved streets by creating a Special Assessment District (SAD) consisting of the properties that are benefiting from this treatment; and<br><br>WHEREAS, The City Commission, after the public hearing, has determined that the 2027 Cape Seal Program is a necessity and is in the best interest of the City and will specially benefit the properties included in the Special Assessment District; andWHEREAS, The Commission has approved the detailed plans and estimates of cost prepared by the City Engineer; andWHEREAS, Proposed costs by change order have been received and the costs of the unimproved roads resurfacing have been determined; andWHEREAS, The City Engineer has determined the boundaries of the road resurfacing and sidewalk ramp replacement located within the limits of the following streets shall be installed as part of the 2027 Cape Seal Program (Contract #5-27(P)): Buckingham Road – Edenborough Road to St. Andrews Road; andStanley Avenue – Lincoln Avenue to Wallace Street; andStanley Avenue – Hanna Street to Brown Street; andGlenhurst Drive - Raynale Street to Redding Road; andLyonhurst Road - Raynale Street to Redding Road; andFairview Avenue - Chesterfield to the west dead end; andPleasant Avenue - Lincoln Avenue to Maple Road; andWHEREAS, The formula used in making the assessment is 85% of the front-foot costs for improvement are assessed on all properties fronting on the improvement, 25% of the side-foot costs for improvement are assessed on all residential properties siding on the improvement, 85% of the side-foot costs for improvement are assessed on improved business properties siding on the improvement, and 25% of the side-foot costs for improvement are assessed on vacant business properties siding on the improvement for resurfacing of the unimproved roads and replacement of sidewalk ramps to meet ADA compliance (calculated at the rate of $33.48 per foot for properties on streets that will be pulverized, cement stabilization, and cape seal resurfaced). THEREFORE LET IT BE RESOLVED, The City Commission has determined that the scope of the public improvement as described is in the best interest of the City and will benefit the properties listed in the assessment roll is a necessity, and the City Commission directs the City Manager to prepare a Special Assessment Roll and present the same to the City Commission for confirmation and further set a Public Hearing for Confirmation of the Roll on June 22, 2026 and give notice for same.Street Pulverizing / Cement Stabilization / Cape Seal ResurfacingSidwell NumberStreet AddressEstimated Cape Seal Assessment 19-26-129-0081369 Glenhurst Dr$3,869.1519-26-129-0091327 Glenhurst Dr$2,988.3119-26-129-0101289 Glenhurst Dr$3,130.6119-26-129-0111235 Glenhurst Dr$3,415.2119-26-129-0121179 Glenhurst Dr$3,415.2119-26-129-0131135 Glenhurst Dr$3,455.0519-26-129-0071120 Glenhurst Dr$3,272.9119-26-129-0061178 Glenhurst Dr$3,130.6119-26-129-0051220 Glenhurst Dr$2,988.3119-26-129-0041266 Glenhurst Dr$2,988.3119-26-129-0031298 Glenhurst Dr$2,988.3119-26-129-0021348 Glenhurst Dr$2,988.3119-26-129-0011360 Glenhurst Dr$2,145.3219-26-129-0161377 Lyonhurst Rd$2,852.2719-26-129-0171343 Lyonhurst Rd$2,276.8119-26-129-0091315 Lyonhurst Rd$3,130.6119-26-129-0101271 Lyonhurst Rd$2,988.3119-26-129-0111235 Lyonhurst Rd$3,984.4119-26-129-0121195 Lyonhurst Rd$3,130.6119-26-129-0151131 Lyonhurst Rd$3,593.3719-26-130-0201120 Lyonhurst Rd$2,204.8019-26-130-019<p style='margin:0in
  4. Hearing of Necessity for Sewer and Water Lateral Special Assessment District (SAD) - North Old Woodward Project, Contract #8-26(W)<br><br>WHEREAS, Notice was given pursuant to Section 94-7 of the City Code, to each owner or party-in-interest of property and lots to be assessed, by first class mail, and by publication in a newspaper generally circulated in the City; and <br data-pasted="true"><br>WHEREAS, The City Commission has conducted a public hearing and has determined it is necessary to proceed with the project replacing sewer services 50 years of age or older or constructed of material that is not acceptable for City standards and replacing water services that are 60 years or older or less than 1 inch in diameter on North Old Woodward Project from Oak Street to Woodward Avenue; and<br><br>WHEREAS, The City has previously established a policy requiring replacement of sewer services 50 years of age or older or constructed of materials that are not acceptable for City standards and water services less than 1 inch in diameter and the City street is open for repairs or reconstruction; andWHEREAS, The City Commission, after the public hearing, has determined that the North Old Woodward Project, the replacement of sewer services that are 50 years of age or older or of material that is not acceptable for City standards, the replacement of water services that are 60 years or older or less than 1 inch in diameter, is a necessity and is in the best interest of the City; andWHEREAS, The Commission has approved the detailed plans and estimates of cost prepared by the City Engineer; andWHEREAS, Formal bids have been received and the actual cost of sewer service and water service replacement has been determined; andWHEREAS, The City Engineer has determined the boundaries of sewer service lateral and water service laterals located within the limits of the following streets shall be installed as part of the North Old Woodward Project (Contract #8-26(W)): North Old Woodward Avenue – Oak Street to Woodward Avenue WHEREAS, The formula used in making the assessment is 100% of the contractor’s charge for replacing the lateral service that is 50 years of age or older or constructed of materials that are not acceptable and water service that is 60 years of age or older or less than 1 inch in diameter within the public right-of-way between the utility and the property line (calculated at the rate of $140.00 per foot of 6” diameter sewer service pipe, $212.00 per foot of 8” diameter sewer service pipe horizontal directional drill, $185.00 per foot of 10” diameter sewer service pipe, $8.00 per foot of 2-inch water service pipe, $140.00 per foot of 6-inch water service pipe horizontal directional drill, $185.00 per foot of 6-inch water service pipe). THEREFORE LET IT BE RESOLVED, The City Commission has determined that the scope of the public improvement as described is in the best interest of the City and will benefit the properties listed in the assessment roll and is a necessity, and the City Commission directs the City Manager to prepare a Special Assessment Roll and present the same to the City Commission for confirmation and further set a Public Hearing of Confirmation of the Roll on June 22, 2026 and give notice of same. Sewer and/or Water Lateral Sidwell NumberStreet AddressEstimated Sewer SAD CostsEstimated Water SAD Costs19-25-151-127450 Oak Ave #100$592.00$21.6019-25-151-130450 Oak Ave #101$592.00$21.6019-25-151-129450 Oak Ave #102$592.00$21.6019-25-151-128450 Oak Ave #103$592.00$21.6019-25-151-133450 Oak Ave #201$592.00$21.6019-25-151-132450 Oak Ave #202$592.00$21.6019-25-151-131450 Oak Ave #203$592.00$21.6019-25-151-136450 Oak Ave #301$592.00$21.6019-25-151-135450 Oak Ave #302$592.00$21.6019-25-151-134450 Oak Ave #303$592.00$21.6019-25-151-068961 N. Old Woodward$1,680.00$17.3319-25-151-067963 N. Old Woodward$1,680.00$17.3319-25-151-066965 N. Old Woodward$1,680.00$17.3319-25-151-065967 N. Old Woodward$1,680.00$17.3319-25-151-064<p style='margin:0in;margin-bottom:.0001pt;
  5. Resolution to enter into an agreement with the CLEMIS Authority. In addition, authorize the mayor to sign the new agreement on behalf of the City.
  6. Resolution to approve an agreement with ASI Signage Innovations for wayfinding fabrication and installation in an amount not to exceed $225,702 from account # 101.0-701.000-981.0100. In addition, to authorize the Mayor and City Clerk to sign the agreement on behalf of the City.
  7. Resolution approving Addendum No. 2 to the agreement with Wiss, Janney, Elstner Associates, Inc. for additional construction period services for the 2024-2025 Chester St. Garage Repair project in the amount of $72,800; and further to authorize the Mayor and City Clerk to sign the addendum on behalf of the City. Parking System Fund budget as follows:Automobile Parking SystemRevenues:514.1-000.000-400.0000 Draw from Net Position $72,800Total Revenue $72,800Expenditures:514.1-594.008-977.0000 Buildings $72,800Total Expenditures $72,800
  8. Motion to adopt an ordinance to amend Part II of the City Code, Chapter 114 – Utilities, and to add Article VII. – Single Family Stormwater Management Standards in order to assist in reducing the burden of unmanaged stormwater runoff in the City of Birmingham.

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