City Council

Agenda — 6 items

1. Petition of of Game Stop for a renewal of a Second Hand License at 50 Holyoke St.
2. Petition of Peter Hannoush of 1769 Riverdale St. West Springfield for a renewal of a Second Hand Licnese at 50 Holyoke St.
3. Jourdain- That the Mayor, City Clerk and Auditor please come to the Finance Committee to discuss the city’s compliance with MGL Ch. 41 Section 17 and Holyoke City Charter Section 52. MGL Ch. 41 Section 17 requires the following: “Every officer of a city who makes or executes a contract on behalf of the city shall furnish said contract or a copy thereof to the city clerk and the city auditor within one week after its execution; and the city clerk shall keep such contract or copy on file, open to public inspection during business hours. Such contracts or copies shall be kept in a book by themselves or in several books, arranged according to the subject of the contract, or in other convenient form, and an index to the subject matter of the contracts and to the names of the contractors shall be made semi-annually, and shall also be open to public inspection in some convenient form. All allowances under and additions to such contracts, or copies thereof, shall be filed with the city clerk and the city auditor, together with a sworn statement of the officer making such allowances or additions that the same are correct and in accordance with the contract. A city clerk or other city officer failing to comply with this section shall be punished by a fine of not less than ten nor more than one hundred dollars.”<br>Moreover, Holyoke City Charter Section 52 requires, “All contracts made by any department of the city shall, when the amount involved is five hundred dollars or more, be in writing, and no such contract shall be deemed to have been made or executed until the approval of the mayor is affixed thereto. All such contracts shall be accompanied by a bond, with sureties satisfactory to the board or committee having the matter in charge, or by a deposit of money or other security for the faithful performance of such contracts; and such bonds or other security shall be deposited with the city auditor until the contract has been carried out in all respects; and no such contract shall be altered except by a written agreement of the contractor, the sureties on his or their bond, and the officer making the contract, with the approval of the mayor affixed thereto.”Can the City Clerk’s office create an on-line database in pdf format for the public inspection of all city contracts exceeding $500 in value? City Auditor please advise if the holders of all said contracts are providing a bond and if it is only being released in accordance with the Charter?
4. The Committee on Development and Governmental Relations to whom was referred a communication From Assistant City Solictor Kathy DegnanHaynes Construction Wayfinders Temporary License Agreement<br>Recommended that the license agreement be granted.
5. GIVNER - An order to declare Parcel Holyoke Assessors Map 010, Block 01, Parcel 002, Cabot Street, Holyoke, MA as surplus property. The City has been approached by an abutter looking to purchase the property to secure the same and make it more visually appealing. The property is vacant land and currently assessed at $13,500.00.
6. MAGRATH-SMITH - An order to declare Parcel Holyoke Assessors Map 144, Block 00, Parcel 057, Easthampton Road, Holyoke, MA as surplus property. The City has been approached by an abutter looking to purchase the property to combine the lots and build a home on the same. The property is vacant land and currently assessed at $8,500.00.

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