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Ashland Board of Commissioners

July 24, 2025 Final
Agenda PDF Official record ↗

Agenda — 11 items

  1. First reading and approval of an ordinance entitled:​AN ORDINANCE OF THE CITY OF ASHLAND, KENTUCKY, AUTHORIZING AND DIRECTING CHUCK D. CHARLES, MAYOR, TO EXECUTE AMENDMENT #2 TO THE AGREEMENT FOR ENGINEERING SERVICES BETWEEN THE CITY OF ASHLAND, KENTUCKY AND BELL ENGINEERING INCREASING THE CONTRACT IN THE AMOUNT OF $43,800.00 FOR THE JOHNSON FORK, BAUGESS DRIVE AND FLORIDA STREET WATER BOOSTER STATION REPAIRS PROJECT FOR THE DEPARTMENT OF ENGINEERING.​FISCAL NOTE: Original Contract Amount - $73,500.00. Amendment #1 - $10,500.00 increase. Amendment #2 - $43,800.00. Total Contract Amount upon approval of current amendment - $127,800.00.​SUMMARY: This amendment is for additional work to modify the plans and specifications to locate the proposed Johnson Fork pump station on an alternate site location as requested by the property owner. The contract is for the engineering services to design facility improvements, prepare bidding documents, and assist with permitting for a rehabilitation project for the Johnson Fork, Baugess Drive and Florida Street Water Booster Stations.
  2. First reading and approval of an ordinance entitled:AN ORDINANCE OF THE CITY OF ASHLAND, KENTUCKY, AUTHORIZING AND APPROVING CHANGE ORDER NO. 2 BETWEEN THE CITY OF ASHLAND, KENTUCKY AND C. J. HUGHES CONSTRUCTION CO., INC. FOR THE CARR STREET/PACKARD AVENUE AND IROQUOIS AVENUE SANITARY SEWER LINE REPLACEMENT PROJECT INCREASING THE CONTRACT IN THE AMOUNT OF $797.50 FOR THE DEPARTMENT OF ENGINEERING.<br><br><span style="color: rgb(184, 49, 47);">FISCAL NOTE: Original Contract Price - $391,476.00. Change Order #1 - ($46,399.25). Current Change Order #2 - $797.50. Contract Price upon approval of current change order - $345,874.25.​SUMMARY: Final adjusting change order for Carr Street, Packard Avenue and Iroquois Avenue Sanitary Sewer Line Replacement project.
  3. City Manager recommends approval to pay request #12 dated July 9, 2025, in the amount of $14,732.50 to Hazen and Sawyer for engineering services for program management of the EPA Lead and Copper Rule requirements for the Department of Engineering and Department of Utility Operations. <br><br><span style="color: rgb(184, 49, 47);">FISCAL NOTE: Original contract amount - $217,880.00. Amount paid to date - $129,685.00. Current amount due - $14,732.50. Balance of contract remaining after current payment - $73,462.50. Project funded with 100% forgivable KIA loan. </span><br><br><span style="color: rgb(41, 105, 176);">SUMMARY: Contract for engineering services to develop a service line inventory of all service lines within the Water Distribution system identifying location, material type and other associated properties in conformance with Federal EPA and Kentucky Division of Water regulatory requirements.
  4. City Manager recommends approval to pay request #3 dated June 10, 2025, in the amount of $222,337.50 and pay request #4 dated July 8, 2025, in the amount of $541,288.75 to Judy Construction Co. for the Roberts Drive Static Screen Replacement Project for the Department of Utility Operations. <br><br><span style="color: rgb(184, 49, 47);">FISCAL NOTE: Original contract amount - $2,968,000.00. Change order #1 - (-$39,337.00). Revised contract amount - $2,928,663.00. Amount paid to date - $288,057.16. Current amount due - $763,626.25. Balance of contract remaining after current payment - $1,876,979.59. This project is funded with American Rescue Plan Appropriation (ARPA) funds. SUMMARY: Payment for replacing screen at Roberts Drive Sewer Pump Station funded with American Rescue Plan Appropriation (ARPA) funds.
  5. City Manager recommends approval to pay invoice #6476982 dated June 27, 2025, in the amount of $3,387.35, invoice #6453013 dated June 27, 2025, in the amount of $22,000.00 and invoice #6453014 in the amount of $48,809.20 to Everett J. Prescott, Inc. for the installation of Insertion Valves for the US 23 Waterline Replacement Project. <br><br><span style="color: rgb(184, 49, 47);">FISCAL NOTE: Original contract amount - $119,194.85. Change order #1 (decreasing) - (-$6,612.65). Revised contract amount - $112,582.20. Amount paid to date - $36,851.41. Current amount due - $74,196.55. Balance of contract remaining after current payment - $1,534.24. This project is funded with utility fund revenues. SUMMARY: Installation of one 16-inch insertion type gate valve and one 24-inch insertion type gate valve and appurtenances on existing waterlines.
  6. City Manager recommends approval to pay request #6 dated June 24, 2025, in the amount of $1,972.50 to LJB Engineering for the development of a Safety Action Plan under the Safe Streets for All Program for the Department of Engineering. <br><br><span style="color: rgb(184, 49, 47);">FISCAL NOTE: Original contract amount - $200,000.00. Amount paid to date - $57,858.00. Current amount due - $1,972.50. Balance of contract remaining after current payment - $140,169.50. Funded 80% by a Federal transportation grant with a 20% local match.SUMMARY: Plan to study traffic/street safety and develop an action plan to improve safety in any areas as city funds and grants allow.
  7. City Manager recommends approval to pay Invoice #0226356 dated June 12, 2025 in the amount of $34,471.98 to Strand Associates, Inc. for final design and bidding engineering services associated with the City of Ashland WWTP Expansion and Improvement Project for the Department of Utility Operations. <br><br><span style="color: rgb(184, 49, 47);">FISCAL NOTE: Original contract amount - $3,992,040.00. Amount paid to date - $2,309,789.59. Current amount due - $34,471.98. Balance of contract remaining after current payment - $1,647,778.43. Expense funded with Federal Appropriation of 4 million. SUMMARY: Final design and engineering services including project management, reporting, meetings, calculations, specifications, and design drawings for the expansion of the Wastewater Treatment Plant which is funded with Federal Appropriation.
  8. City Manager recommends approval to pay invoice #1200726401 dated June 5, 2025, in the amount of $20,740.00 and invoice #1200737000 in the amount of $12,450.14 dated July 9, 2025, to HDR Engineering, Inc. for engineering services for design and agency approvals of the Dawes Street Rehabilitation Project for the Department of Engineering. <br><br><span style="color: rgb(184, 49, 47);">FISCAL NOTE: Original contract amount - $207,384.00. Amount paid to date - $124,421.70. Current amount due - $33,190.14. Balance of contract remaining after current payment - $49,772.16. This project is being funded with transportation grant at 80%. SUMMARY: Design services for Dawes Street Rehabilitation including replacing and upgrading drainage, adding curb and sidewalk, rebuilding road to include striping and signage.
  9. Second reading and final adoption of an ordinance entitled: (Previously Tabled)AN ORDINANCE OF THE CITY OF ASHLAND, KENTUCKY, AUTHORIZING AND DIRECTING CHUCK D. CHARLES, MAYOR, TO EXECUTE A CONTRACT WITH LIGHT'S ENTERPRISES, INC. FOR THE PURCHASE OF ALL LABOR, MATERIALS, EQUIPMENT AND SERVICES FOR THE DEMOLITION AND REMOVAL OF ALL DEBRIS OF 1933 CENTRAL AVENUE IN THE AMOUNT OF $9,200.00 FOR THE DEPARTMENT OF COMMUNITY AND ECONOMIC DEVELOPMENT TO BE PAID FROM THE GENERAL FUND.FISCAL NOTE: Demolition - $9,200.00. Title search - $400.00. Asbestos survey - $1,150.00. Asbestos abatement - $0.00. Public Notices - $387.60. Postage - $57.12. Total - $11,194.72. Demolition Budget - $200,000.00.SUMMARY: 1933 Central Avenue condemned and scheduled for demolition. First reading was given on March 27, 2025. Owner requested additional time in order to sell the property. As of this date, property has not been sold.
  10. Second reading and final adoption of an ordinance entitled:AN ORDINANCE OF THE CITY OF ASHLAND, KENTUCKY, AUTHORIZING AND DIRECTING CHUCK D. CHARLES, MAYOR, TO EXECUTE A CONTRACT WITH LIGHT’S ENTERPRISES, INC. FOR THE PURCHASE OF ALL LABOR, MATERIALS, EQUIPMENT AND SERVICES FOR THE DEMOLITION AND REMOVAL OF ALL DEBRIS OF 1407 AKERS STREET IN THE AMOUNT OF $5,900.00 FOR THE DEPARTMENT OF COMMUNITY AND ECONOMIC DEVELOPMENT TO BE PAID FROM COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FUNDS.FISCAL NOTE: Demolition Cost - $5,900.00. Title Search - $550.00. Asbestos Survey - $750.00. Asbestos Abatement - TBD. Public Notices - $758.40. Postage - $65.28. TOTAL - $8,023.68. This project is funded with CDBG funds. SUMMARY: Demolition of blighted property at 1407 Akers Street. The City has completed 20 demolitions in 2025.
  11. Second reading and final adoption of an ordinance entitled:AN ORDINANCE OF THE CITY OF ASHLAND, KENTUCKY, AUTHORIZING AND DIRECTING CHUCK D. CHARLES, MAYOR, TO EXECUTE A CONTRACT WITH TRI-STATE CONSTRUCTION FOR THE PURCHASE OF ALL LABOR, MATERIALS, EQUIPMENT AND SERVICES FOR THE DEMOLITION AND REMOVAL OF ALL DEBRIS OF 3169 CENTRAL AVENUE IN THE AMOUNT OF $4,800.00 FOR THE DEPARTMENT OF COMMUNITY AND ECONOMIC DEVELOPMENT TO BE PAID FROM COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FUNDS.FISCAL NOTE: Demolition - $4,800.00. Title Search - $400.00. Asbestos Survey - $600.00. Asbestos Abatement - TBD. Public Notices - $316.00. Postage - $40.80. Total - $6,156.80.SUMMARY: Demolition of blighted property located at 3169 Central Avenue. The City has completed 20 demolitions in 2025.

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