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Ashland Board of Commissioners

December 11, 2025 Final
Agenda PDF Official record ↗

Agenda — 36 items

  1. City Manager recommends approval to pay for renewal of law enforcement analysis support services subscription to Magnet Forensics for one (1) year in the amount of $57,110.00 for the term April 20, 2026 through April 19, 2027 for the Ashland Police Department. FISCAL NOTE: Budgeted $57,110.00 in FY2026. Magnet contacted APD to advise that the prices were increasing on January 1, 2026. They know we have budgeted for this amount and not the increase. The increased cost will be $61,395.00. Magnet is giving the City an opportunity to save $4,285.00 on the yearly cost. The subscription per year has increased in the past $6,000.00 yearly due to the complexity of the software. We have taken advantage of earlier discounts. SUMMARY: APD uses this for law enforcement analysis services/subscription from Magnet Forensics, LLC (formerly Grayshift LLC) to solve crimes. This is a sole source service and is needed to continue for infrastructure for APD digital forensic laboratory.
  2. Reading and adoption of a resolution entitled:<br><br>A RESOLUTION OF THE CITY OF ASHLAND, KENTUCKY, APPROVING AND AUTHORIZING AN ASSISTANCE AGREEMENT BETWEEN THE CITY OF ASHLAND, KENTUCKY AND THE KENTUCKY INFRASTRUCTURE AUTHORITY TO PROVIDE UP TO $44,000,000 OF LOAN FUNDS FOR PROJECT NUMBER A22-005.FISCAL NOTE: $44,000,000 at 1.25% plus .25% administrative fee. Principal forgiveness of 12.9% or $5,673,937. Maintenance Reserve Fund of $110,000 annually ($2,200,000) for 20 years to be kept over the life of the loan. Annual debt service = $2,267,578.</span><br><br><span style="color: rgb(41, 105, 176);">SUMMARY: This item is for the Assistance Agreement with the Kentucky Infrastructure Authority (KIA) for the $44,000,000.00 to help fund the Wastewater Treatment Plant.
  3. First reading and approval of an ordinance entitled:AN ORDINANCE OF THE CITY OF ASHLAND, KENTUCKY, AUTHORIZING AND DIRECTING CHUCK D. CHARLES, MAYOR, TO EXECUTE AN AGREEMENT WITH HOPE’S PLACE, THE SUB-RECIPIENT OF $148,792.00 FOR ROOF REPLACEMENT FROM THE COMMUNITY DEVELOPMENT BLOCK GRANT.FISCAL NOTE: $148,792.00 paid from Community Development Block Grant (CDBG) funds.SUMMARY: This activity meets the CDBG national objective to benefit low- and moderate-income (LMI) persons. Hope's Place is a children's advocacy center providing comprehensive services in a safe environment for children and families impacted by child abuse. Abused children are generally presumed to be principally LMI.
  4. Second reading and final adoption of an ordinance entitled: AN ORDINANCE OF THE CITY OF ASHLAND, KENTUCKY, AUTHORIZING AND DIRECTING CHUCK D. CHARLES, MAYOR, TO EXECUTE AN AMENDMENT TO THE EMPLOYEE ASSISTANCE PROGRAM MANAGEMENT AGREEMENT BETWEEN THE CITY OF ASHLAND AND ASHLAND HOSPITAL CORPORATION D/B/A UK KING’S DAUGHTERS MEDICAL CENTER (UKKD) ADOPTED BY ORDINANCE NO. 190, SERIES OF 2022, AS PREVIOUSLY AMENDED BY ORDINANCE NO. 13, 2023.FISCAL NOTE: Cost will be $1.00 per employee per quarter or $500.00 per year as a minimum fee, whichever amount is greater. Item is included in the FY25-26 budget. Annual cost estimated to be $1284.00.SUMMARY: The Employee Assistance Program has been utilized by employees and their families since its inception in 2003 and is part of the Alcohol and Drug Free Workplace Certification.
  5. First reading and approval of an ordinance entitled:AN ORDINANCE OF THE CITY OF ASHLAND, KENTUCKY, AUTHORIZING AND DIRECTING CHUCK D. CHARLES, MAYOR, TO EXECUTE AMENDMENT NO. 1 TO THE U.S. DEPARTMENT OF TRANSPORTATION GRANT AGREEMENT UNDER THE FISCAL YEAR 2022 SAFE STREETS AND ROADS FOR ALL (SS4A) GRANT PROGRAM EXTENDING THE CONTRACT DURATION BY EIGHT (8) CONSECUTIVE MONTHS AND NAMING THE MAYOR AS THE OFFICIAL PROJECT REPRESENTATIVE.FISCAL NOTE: No additional fiscal impact with adoption of Amendment #1. As previously adopted by Ordinance #139, Series of 2023, the total amount of the grant is $200,000.00 with the Federal share being $160,000.00 and the City of Ashland share $40,000.00.SUMMARY: The Safe Streets and Roads for All (SS4A) Grant Program funds regional, local, and Tribunal initiatives through grants to improve roadway safety by significantly reducing or eliminating roadway fatalities and serious injuries through safety action plan development and implementation focused on all users, including pedestrians, bicyclists, public transportation users, motorists, personal conveyance and micro-mobility users, and commercial vehicle operators. Ordinance #139, 2023 designated former Mayor Perkins as the official project representative. This amendment will designate Mayor Charles as the official project representative and extend the contract duration by 8 months.
  6. Second reading and final adoption of an ordinance entitled:AN ORDINANCE OF THE CITY OF ASHLAND, KENTUCKY, AUTHORIZING AND DIRECTING CHUCK D. CHARLES, MAYOR, TO EXECUTE AN AGREEMENT BETWEEN THE CITY OF ASHLAND, KENTUCKY AND AP3, LLC REGARDING OPERATING CONTROL OF THE PARAMOUNT ARTS CENTER FOR A PERIOD OF FIVE YEARS BEGINNING JANUARY 1, 2026 IN THE AMOUNT OF $10,000 PER MONTH.FISCAL NOTE: $322,500.02 total for six-month start-up operations, consisting of: Management Fee: $10,000/month × 6 months = $60,000; Travel: $3,000/month x 3 months, $2,500/month × 1 month and $2,000/month x 2 months = $15,500; Ongoing Facility Costs: $17,000/month × 6 months = $102,000; Executive/Technical Operations, Marketing, Box Office/Finance: $24,166.67/month × 6 months = $145,000.02; Total Start-Up Funding Required: $322,500.02. Funding Source: Start-up costs will be covered entirely through interest income earned on the $25,000,000 state appropriation for the Ashland Conference Center. No General Fund revenues are required, and the principal balance of the state appropriation will remain intact.SUMMARY: The proposed management contract places the Paramount Arts Center under operational management by AP3 and VenuWorks beginning January 1, 2026. Six months of startup funding will support initial staffing, operations, marketing, box office functions, and essential facility costs necessary to relaunch event activity. This funding enables the operator to book shows, secure rentals, promote events, and establish the Paramount as an active venue, with the goal of achieving financial self-sustaining operations through event revenue streams after the startup period. Any continued financial support beyond the initial six-month period would require additional City Commission authorization. AP3/VenuWorks would also begin booking conferences and rentals so the Ashland Conference Center can generate revenue as soon as possible.
  7. First reading and approval of an ordinance entitled:AN ORDINANCE OF THE CITY OF ASHLAND, KENTUCKY, AUTHORIZING AND DIRECTING CHUCK D. CHARLES, MAYOR, TO EXECUTE AN AGREEMENT BETWEEN THE CITY OF ASHLAND, KENTUCKY AND AP3, LLC REGARDING OPERATING CONTROL OF THE PARAMOUNT ARTS CENTER FOR A PERIOD OF FIVE YEARS BEGINNING JANUARY 1, 2026 IN THE AMOUNT OF $10,000 PER MONTH.FISCAL NOTE: $322,500.02 total for six-month start-up operations, consisting of: Management Fee: $10,000/month × 6 months = $60,000; Travel: $3,000/month x 3 months, $2,500/month × 1 month and $2,000/month x 2 months = $15,500; Ongoing Facility Costs: $17,000/month × 6 months = $102,000; Executive/Technical Operations, Marketing, Box Office/Finance: $24,166.67/month × 6 months = $145,000.02; Total Start-Up Funding Required: $322,500.02. Funding Source: Start-up costs will be covered entirely through interest income earned on the $25,000,000 state appropriation for the Ashland Conference Center. No General Fund revenues are required, and the principal balance of the state appropriation will remain intact.SUMMARY: The proposed management contract places the Paramount Arts Center under operational management by AP3 and VenuWorks beginning January 1, 2026. Six months of startup funding will support initial staffing, operations, marketing, box office functions, and essential facility costs necessary to relaunch event activity. This funding enables the operator to book shows, secure rentals, promote events, and establish the Paramount as an active venue, with the goal of achieving financial self-sustaining operations through event revenue streams after the startup period. Any continued financial support beyond the initial six-month period would require additional City Commission authorization. AP3/VenuWorks would also begin booking conferences and rentals so the Ashland Conference Center can generate revenue as soon as possible.
  8. Second reading and final adoption of an ordinance entitled:AN ORDINANCE OF THE CITY OF ASHLAND, KENTUCKY, AUTHORIZING AND DIRECTING CHUCK D. CHARLES, MAYOR, TO SUBMIT THE SUBSTANTIAL AMENDMENT TO THE COMBINED 2025 – 2029 CONSOLIDATED PLAN AND THE 2025 ANNUAL ACTION PLAN FOR A COMMUNITY DEVELOPMENT BLOCK GRANT TO THE U. S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT (HUD), AND UPON ACCEPTANCE OF SAID PLANS FROM HUD, TO EXECUTE ON BEHALF OF THE CITY OF ASHLAND, AN AGREEMENT WITH THE U. S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT TO ENABLE THE CITY TO UNDERTAKE THESE ACTIVITIES AND/OR ANY AND ALL DOCUMENTS ASSOCIATED WITH THE GRANT SUBMITTAL.FISCAL NOTE: This amendment increases the 2025 Annual Action Plan by $451,391 and increases the 2025-2029 Consolidated Plan by $367,228. After two pending budget adjustments are completed, the Program Year 2025 Annual Action Plan will match the City's FY26 budget.SUMMARY: The primary purpose of this amendment is to add unspent prior-year funds to the action plans. These projects are already in progress but cannot be reimbursed by HUD until they are included in the current action plan. They were not included in the current action plan initially because we anticipated they would be completed by the end of Program Year 2024. Secondly, we propose redistributing funds from the General Administration, Code Enforcement, Homeowner Rehabilitation, and the Business Loan Program to the Safe Harbor Building #2 Roof Replacement Project and the Salvation Army Rehabilitation Project.
  9. City Manager recommends approval to pay request #2 dated December 4, 2025 in the amount of $660,091.37 to CJ Hughes Construction Co, Inc. for the FY2022 Capital Improvements Project -Sewer Lining and Repair. For the Department of Utility Operations.<br><br><span style="color: rgb(184, 49, 47);">FISCAL NOTE: Original Contract amount - $2,291,563.00. Change order #2 - (-22,534.78). Revised Contract amount - $2,269,028.22. Amount paid to date - $307,587.96. Current amount due - $660,091.37. Balance of contract remaining after current payment - $1,301,348.89. This project is funded with American Rescue Plan Act (ARPA) funds. SUMMARY: The scope of work is for Cured in place pipe installation and necessary manhole repairs in the following segments of the Ashland collection system with ESTIMATED quantities of ancillary repairs and services as shown in the bid documents.
  10. City Manager recommends approval to pay request #9 dated December 1, 2025 in the amount of $348,971.70 to Judy Construction, Co. for the Roberts Drive Screen Replacement for the Department of Utility Operations. <br><br><span style="color: rgb(184, 49, 47);">FISCAL NOTE: Original contract amount - $2,968,000.00. Change order #1 - (-39,337.00). Revised contract amount - $2,928,663.00. Amount paid to date - $1,874,495.43. Current amount due - $348,971.70. Balance of contract remaining after current payment - $705,195.87. This project is funded with American Rescue Plan Appropriation (ARPA) funds. The budgeted amount in FY2026 is $2,522,800.00. SUMMARY: Payment for the Roberts Drive Screen Replacement Project which consists of demolition of existing concrete screening structure, bypass pumping, new concrete screening structure with building, mechanical screen, washer compactor, slide gates, associated electrical, manual barscreen, grating and associated piping.
  11. City Manager recommends approval to pay invoice #0231645 dated November 12, 2025, in the amount of $13,058.11 to Strand Associates, Inc. for final design and bidding engineering services associated with the City of Ashland WWTP Expansion and Improvements Project for the Department of Utility Operations. <br><br><span style="color: rgb(184, 49, 47);">FISCAL NOTE: Original contract amount - $3,992,040.00. Amendment #1 - $1,347,960.00. Revised contract amount - $5,340,000.00. Amount paid to date - $2,452,481.75. Current amount due - $13,058.11. Balance of contract remaining after current payment - $2,874,460.14. Expense funded with federal appropriation of $4 million. This amount is budgeted in Sewer Plant Construction. SUMMARY: Final design and engineering services including project management, reporting, meetings, calculations, specifications, and design drawings for the expansion of the Wastewater Treatment Plant, which is funded with Federal Appropriation.​
  12. City Manager recommends approval to pay invoice #1200772530 dated November 11, 2025, in the amount of $10,369.20 to HDR Engineering, Inc. for engineering services for design and agency approvals of the Dawes Street Rehabilitation Project for the Department of Engineering. <br><br><span style="color: rgb(184, 49, 47);">FISCAL NOTE: Original contract amount - $207,384.00. Amount paid to date - $172,128.72. Current amount due - $10,369.20. Balance of contract remaining after current amount due - $24,886.08. A request for reimbursement of 80% of invoice cost will be submitted to KYTC under a KYTC LPA grant. The city contribution in matching project funds will be 20 percent of invoice cost. Budgeted amount $245,000.00. SUMMARY: Design services for Dawes Street Rehabilitation including replacing and upgrading drainage, adding curb, and sidewalk, rebuilding road to include striping and signage.
  13. City Manager recommends approval to pay request #16 dated November 10, 2025, in the amount of $17,543.75 to Hazen and Sawyer for engineering services for program management of the EPA Lead and Copper Rule requirements for the Department of Engineering and Department of Utility Operations.<br><br><span style="color: rgb(184, 49, 47);">FISCAL NOTE: Original contract amount - $217,880.00. Amount paid to date - $162,052.45. Current amount due - $17,543.75. Balance of contract remaining after current payment - $38,283.80. Project funded with 100% forgivable KIA loan. Budgeted in Utility Fund. SUMMARY: Engineering services to develop a service line inventory of all service lines within the water distribution system with identification of location, material type and other associated properties in conformance with Federal EPA and Kentucky Division of Water regulatory requirements.
  14. City Manager recommends approval to pay request #9 dated December 1, 2025, in the amount of $150,847.35 to Judy Construction, Co. for the Johnson Fork, Baugess Drive, Florida Street Water Booster Station Project for the Department of Utility Operations. <br><br><span style="color: rgb(184, 49, 47);">FISCAL NOTE: Original contract amount - $2,773,000.00. Amount paid to date - $402,333.79. Current amount due - $150,847.35. Balance of contract remaining after current payment - $2,219,818.86. Funded with American Rescue Plan Act (ARPA) funds and KIA grant. Amount budgeted in FY2026 is $1,530,000.00.SUMMARY: The scope of work is for the addition of one booster station. Replacement of two existing booster pump stations, re-establishment of water services, other water system appurtenances, and abandonment of existing pit-type booster pump stations. The new booster pump station is located at Johnson Fork and other station upgrades are at Baugess Drive and Florida Street.
  15. City Manager recommends approval to pay request #1 dated November 12, 2025, in the amount of $5,049.79 to HDR Engineering, Inc. for the Optimization and Growth Distribution System Modeling for the Department of Utility Operations. <br><br><span style="color: rgb(184, 49, 47);">FISCAL NOTE: Original contract amount - $222,128.00. Amount paid to date - $0.00. Current amount due - $5,049.79. Balance of contract remaining after current payment - $217,078.21. This was previously budgeted for the 13th Street Tank Rehabilitation for the amount of $331,550.00. Upon completion the remaining balance of $222,128.00 is being redistributed for this Optimization and Growth Distribution System Modeling per Ordinance 52, 2025. Not to exceed $222,128.00. The Project is funded with Utility Fund revenues. A Budget Adjustment will need to be completed. </span><br><br><span style="color: rgb(41, 105, 176);">SUMMARY: HDR provides project management activities to include contract execution and set-up, monthly budget tracking and reporting, invoicing, coordination of staff and coordination of quality control activities and project close-out activities for an on-call hydraulic modeling project.
  16. City Manager recommends approval to pay request #1 dated November 10, 2025 in the amount of $4,467.30 to Hazen and Sawyer for engineering services for a study to determine the feasibility of supplementally feeding powder activated carbon to further aid in drinking water treatment for the Department of Utility Operations.<br><br><span style="color: rgb(184, 49, 47);">FISCAL NOTE: Original contract amount - $129,410.00 ($95,010.00 + "not to exceed" $34,400.00 for PFAS sampling and jar testing). Amount paid to date - $0.00. Current amount due - $4,467.30. Balance of contract remaining after current payment - $124,942.70. Budgeted Utility Capital Funds - $100,000. KDOW has already performed jar testing so it is possible that this data can be used in lieu of the jar testing portion proposed by Hazen for $34,400.00SUMMARY: Hazen and Sawyer agrees to provide services for Project Management and monthly meetings, review of PAC feasibility, evaluation of PAC PFAS removal performance, PAC Infrastructure Requirements and PAC Conceptual Design and Reporting. This is being performed to determine the most efficient and economical process for drinking water PFAS treatment. Ashland must be compliant with new drinking water standards for PFAS by 2029.
  17. Second reading and final adoption of an ordinance entitled: AN ORDINANCE OF THE CITY OF ASHLAND, KENTUCKY, AUTHORIZING AND DIRECTING CHUCK D. CHARLES, MAYOR, TO EXECUTE A CONTRACT BETWEEN THE CITY OF ASHLAND, KENTUCKY, AND BWC TRUCKING INC. FOR THE PURCHASE OF GRAVEL, STONE AND SAND FOR THE DEPARTMENT OF PUBLIC SERVICES AND THE DEPARTMENT OF UTILITIES.FISCAL NOTE: Prices vary by size and type of stone. Split between Utility and General Funds. SUMMARY: Yearly bid for the purchase of gravel, stone and sand for the Departments of Public Services and Department of Utility Operations.
  18. First reading and approval of an ordinance entitled:AN ORDINANCE OF THE CITY OF ASHLAND, KENTUCKY, AUTHORIZING AND DIRECTING CHUCK D. CHARLES, MAYOR, TO EXECUTE A CONTRACT BETWEEN THE CITY OF ASHLAND AND COSBY CONSTRUCTION, LLC FOR THE FERRY STREET AND POLLARD ROAD SIDEWALK PROJECT IN THE AMOUNT OF $158,116.00 FOR THE DEPARTMENT OF COMMUNITY AND ECONOMIC DEVELOPMENT TO BE PAID FROM COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FUNDS.FISCAL NOTE: Current Budget = $100,000.00. Pending Budget Adjustment = $50,000.00. Total Budget = $150,000.00. Project is paid for with Community Development Block Grant (CDBG) funds.SUMMARY: Ferry Street and Pollard Road are located in Block Group 3 of Census Tract 308 which is 53.7% low- and moderate-income (LMI). CDBG funds can be used for sidewalks when they are located within neighborhoods/service areas that are at least 51% LMI; therefore, making these sidewalks eligible.
  19. First reading and approval of an ordinance entitled:AN ORDINANCE OF THE CITY OF ASHLAND, KENTUCKY, AMENDING PART VI: BENEFITS, A. HOLIDAYS AND C. VACATION LEAVE, OF THE “POLICIES AND PROCEDURES, COMPENSATION PLAN AND CLASSIFICATION PLAN” AS ADOPTED BY ORDINANCE NO. 51, SERIES OF 2017, AS PREVIOUSLY AMENDED.FISCAL NOTE: The costs are neutral as written based on yearly BOC approval and would be neutral if another holiday was eliminated if made regularly scheduled holiday. Approximate costs would be 70k if added permanently. SUMMARY: Christmas Eve is being added as a regularly scheduled holiday so that budgets and vacation schedules may be planned accordingly. It is currently written as approved by the BOC. The vacation policy for Battalion Chief is being added to the Personnel Policies and Procedures. The policy does not change past practice; however, it will now be stated in writing and officially adopted.
  20. Second reading and final adoption of an ordinance entitled: <br><br>AN ORDINANCE OF THE CITY OF ASHLAND, KENTUCKY, ADOPTING THE COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) CITIZEN PARTICIPATION PLAN FOR DEPARTMENT OF COMMUNITY AND ECONOMIC DEVELOPMENT PROGRAMS AS REQUIRED BY THE DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT (HUD).FISCAL NOTE: Minimal administrative fees.</span><br><br><span style="color: rgb(41, 105, 176);">SUMMARY: The Citizen Participation Plan ensures adequate citizen involvement in the planning, implementation, and evaluation of its housing and community development programs for the City of Ashland.
  21. Second reading and final adoption of an ordinance entitled:<br><br>AN ORDINANCE OF THE CITY OF ASHLAND, KENTUCKY, AMENDING THE RULES AND REGULATIONS FOR ANY SPECIAL EVENT OCCURRING UPON OR WITHIN CITY PROPERTY, STREETS, SIDEWALKS, RIGHTS-OF-WAY AND PARKS OF THE CITY OF ASHLAND TO BE KNOWN AND COMMONLY REFERRED TO AS THE “SPECIAL EVENT ORDINANCE” AND REPEALING ORDINANCE NO. 157, SERIES OF 2020, AS PREVIOUSLY AMENDED BY ORDINANCE NO. 103, SERIES OF 2022, AND ORDINANCE NO. 178, SERIES OF 2022.FISCAL NOTE: Minimal administrative costs.</span><br><br><span style="color: rgb(41, 105, 176);">SUMMARY: Proposed modification to ordinance language to address concerns regarding the interaction of downtown special events and the designated Entertainment Destination Center (EDC), and to clarify the EDC would only activate if a special event applicant requests EDC utilization and same as approved by the City.
  22. Second reading and final adoption of an ordinance entitled:<br><br>AN ORDINANCE OF THE CITY OF ASHLAND, KENTUCKY, AMENDING SECTION 2 OF ORDINANCE NO. 80, SERIES OF 2022, AMENDING THE LANGUAGE OF THE ENTERTAINMENT DESTINATION CENTER IN THE DOWNTOWN OF THE CITY OF ASHLAND.FISCAL NOTE: Minimal administrative costs.</span><br><br><span style="color: rgb(41, 105, 176);">SUMMARY: Proposed modification to ordinance language to address concerns regarding the interaction of downtown special events and the designated Entertainment Destination Center (EDC), and to clarify the EDC would only activate if a special event applicant requests EDC utilization and same as approved by the City.
  23. Second reading and final adoption of an ordinance entitled:<br><br>AN ORDINANCE OF THE CITY OF ASHLAND, KENTUCKY, REPEALING TITLE XIII: GENERAL OFFENSES, CHAPTER 130: OFFENSES AGAINST PUBLIC PEACE AND SAFETY, SECTION 130.02, FORTUNETELLING, OF THE CODE OF ORDINANCES OF THE CITY OF ASHLAND, KENTUCKY; AND, AMENDING TITLE XI: BUSINESS REGULATIONS, CHAPTER 119: OTHER BUSINESSES, BY ADDING SECTIONS 119.70 AND 119.71 REGARDING FORTUNETELLING TO OTHER BUSINESS IN THE CODE OF ORDINANCES OF THE CITY OF ASHLAND, KENTUCKY.FISCAL NOTE: Minimal administrative costs.</span><br><br><span style="color: rgb(41, 105, 176);">SUMMARY: A public hearing was held on October 21, 2025 by the Ashland Planning Commission to receive public comment, to discuss and to consider recommendations to the Board of City Commissioners pertaining to the regulation of fortunetelling services. Although there was no one in attendance to provide public input, the Commission discussed the topic and voted to recommend that fortunetelling services be restricted to those over the age of 18.
  24. Second reading and final adoption of an ordinance entitled: <br><br>AN ORDINANCE OF THE CITY OF ASHLAND, KENTUCKY, AUTHORIZING AND DIRECTING CHUCK D. CHARLES, MAYOR, TO SUBMIT THE CITY OF ASHLAND’S 2023 COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) ANNUAL ACTION PLAN AMENDMENT 3 TO THE U. S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT (HUD), FOR APPROVAL AND IMPLEMENTATION.<br><br><span style="color: rgb(184, 49, 47);">FISCAL NOTE: Decreasing the action plan in the amount of $738,276.00. Reallocation of funds from the Business Loan Program to the Safe Harbor Building 2 Roof Replacement Project and the Salvation Army Rehabilitation Program. This amendment requires public notice advertising budget - $10,000.00. Advertising actual - $2,671.00. SUMMARY: This amendment reallocates funds from the Business Loan Program to the Safe Harbor Building 2 Roof Replacement Project and the Salvation Army Rehabilitation Project, and removes unused FY23 funds to prevent duplication and improve future tracking.
  25. Second reading and final adoption of an ordinance entitled:<br><br>AN ORDINANCE OF THE CITY OF ASHLAND, KENTUCKY, AMENDING SECTION 3 OF ORDINANCE NO. 1, SERIES OF 1967, PREVIOUSLY AMENDED BY ORDINANCE NO. 21, SERIES OF 1968, WHICH CREATED A MUNICIPAL PLANNING COMMISSION BY DECREASING THE NUMBER OF PLANNING COMMISSION MEMBERS FROM NINE TO SEVEN.FISCAL NOTE: Minimal administrative costs.SUMMARY: The Ashland Planning Commission held a meeting on October 21, 2025. At this meeting, the members of the Commission voted to reduce the number of members from nine to seven. The Planning Commission was created by ordinance in 1967 and at that time the membership was set at seven citizen members and two ex-officio City staff members. In 1968 it was amended to be nine citizen members. Over the years it has been difficult to find citizen members willing to serve on the Commission, and when there has been a full commission it has been difficult to ensure a quorum. KRS 100.133 states that the Commission shall consist of at least five, but not more than twenty members. The current members of the Commission feel that seven is sufficient to ensure the Commission can appropriately function.
  26. Second reading and final adoption of an ordinance entitled:<br><br>AN ORDINANCE OF THE CITY OF ASHLAND, KENTUCKY, AMENDING ORDINANCE NO. 101, SERIES OF 1986, AS PREVIOUSLY AMENDED, BY AMENDING ARTICLE XVI. DEFINITIONS TO INCORPORATE THE DEFINITION AND LAND USE REGULATIONS RELATED TO FORTUNETELLING SERVICES AND AMENDING THE TABLE OF PERMITTED AND CONDITIONAL USES.FISCAL NOTE: Minimal administrative costs.</span><br><br><span style="color: rgb(41, 105, 176);">SUMMARY: A public hearing was held on October 21, 2025 by the Ashland Planning Commission to receive public comment, to discuss and to consider recommendations to the Board of City Commissioners pertaining to the regulation of fortunetelling services. Although there was no one in attendance to provide public input, the Commission discussed the topic and voted to recommend that the Zoning Ordinance be amended to regulate this land use activity similarly to the existing Adult Use category.
  27. City Manager recommends approval to pay invoice #2397 dated November 25, 2025, in the amount of $5,900.00 to Light's Enterprises, Inc. for demolition and clearance of all structure located at 4748 Boyd Street, Ashland, KY for the Department of Community and Economic Development. FISCAL NOTE: Demolition -$5,900.00. Title search - $550.00. Asbestos survey - $705.00. Asbestos abatement - $826.36. Public notices - $663.60. Postage - $18.50. Total - $8,663.46. FY2026 General fund budget - $200,000.00. FYTD spent - $20,572.00</span><br><br><span style="color: rgb(41, 105, 176);">SUMMARY: Demolition of blighted property located at 4748 Boyd Street, Ashland, KY. The city has completed 25 demolitions in 2025.
  28. City Manager recommends the appointment of a Meter Services Worker in the Utilities Department, Water Distribution/Meter Services Division. Contingent upon successful completion of a pre-employment physical and drug screen.FISCAL NOTE: Proposed pay - $22.070/hr. Salary - $45,906.00. Benefits - $31,560.00. Salary and Benefits - $77,466.00.
  29. Second reading and final adoption of an ordinance entitled:<br><br>AN ORDINANCE OF THE CITY OF ASHLAND, KENTUCKY, AMENDING MINORITY LOAN NO. 2025-M-001 DOCUMENTS ORIGINALLY ADOPTED BY ORDINANCE NO. 18, SERIES OF 2025, TO M&J’S ROLLING CAFÉ, LLC IN THE AMOUNT OF $50,000.00 TO BE PAID FROM COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FUNDS AND AUTHORIZING CHUCK D. CHARLES, MAYOR, TO EXECUTE THE AMENDED LOAN DOCUMENTS.FISCAL NOTE: Business Loan Budget - $50,000.00. Budgeted in the action plan, pending a budget adjustment for the city budget. SUMMARY: The loan documents are being amended to incorporate federal provisions related to economic development incentives.
  30. First reading and approval of an ordinance entitled:<br><br>AN ORDINANCE OF THE CITY OF ASHLAND, KENTUCKY, ADOPTING THE HOUSING CHOICE VOUCHER PROGRAM PAYMENT STANDARDS FOR THE CITY OF ASHLAND, COMMUNITY AND ECONOMIC DEVELOPMENT DEPARTMENT, DIVISION OF ASSISTED HOUSING (SECTION 8) EFFECTIVE JANUARY 1, 2026.FISCAL NOTE: All expenses are paid from the Section 8 Voucher Fund Budget of $4,113,600.Efficiency - 2 units - HUD Set Rate = $848.00 - Proposed Amount = $932.00One-Bedroom - 142 units - HUD Set Rate = $853.00 - Proposed Amount = $938.00Two-Bedroom - 477 units - HUD Set Rate = $973.00 - Proposed Amount = $1,070.00Three-Bedroom - 301 units - HUD Set Rate = $1,249.00 - Proposed Amount = $1,373.00Four-Bedroom - 28 units - HUD Set Rate = $1,410.00 - Proposed Amount = $1,551.00SUMMARY: The Department of Housing and Urban Development posts Fair Market Rents yearly. Ashland Assisted Housing reviews the posted Fair Market Rents to create a Payment Standard Schedule for the jurisdiction. Payment standards are the maximum amount the agency will assist for rent and utility assistance for a unit. The PHA's August 2025 success rate is listed at 52%, meaning only half of Section 8 Voucher holders are obtaining housing, and nearly all leasing occurs within 60 days. This suggests that voucher holders are having difficulty in finding/finalizing agreements with landlords. Voucher holders can often have a multitude of issues in finding available units, not limited to, but including, a shortage of housing stock in the area and competition with non-HUD assisted tenants who may be willing or able to pay more than PHA payment standards allow. As far as market competition in a low stock area is concerned, the most effective approach to increasing the number of landlords who accept Section 8 in a given area is to increase what they are being paid via an increased payment standard. This allows voucher holders to be more competitive in the local housing market. The PHA's current payment standard is 100% for Boyd County and creates a general per unit cost of $675. Based on HAP reserve estimates for 2026 (which show a $422,130 HAP Reserve estimated at the end of 2026), there is plenty of room for further lease up; the primary issue is ensuring a higher level of success in getting leases signed. There have been some concerns that raising the payment standard would have a negative impact on administrative fee revenue for the Housing Authority. This is not the case. A raise in payment standard would expend HAP funding, which is funding used for tenant rents; it would not affect administrative fees, which is funding to ensure the PHA has the operational capacity to run an HCV program effectively. These are two separate funding types. <br><br>The administrative funding will decrease because it is calculated on the number of units that you lease. When you lease less units because of higher costs, you will earn less administrative funding, and you will also be able to help less people because the rent is more.
  31. City Manager recommends approval to pay invoice #2396 dated November 21, 2025, in the amount of $12,500.00 to Light's Enterprises, Inc. for demolition and clearance of all structures located at 351 Ringo Street, Ashland, KY for the Department of Community and Economic Development. FISCAL NOTE: Demolition - $12,500.00. Title search - $400.00. Asbestos survey - $650.00. Asbestos abatement - $0.00. Public notices - $284.40. Postage - $50.34. Total - $13,884.74. FY2026 General fund budget - $200,000.00. FYTD spent - $20,572.00.</span><br><br><span style="color: rgb(41, 105, 176);">SUMMARY: Demolition and clearance of blighted property located at 351 Ringo Street, Ashland, KY. The city has completed 25 demolitions in 2025.
  32. City Manager recommends approval to pay invoice #2393 dated November 18, 2025 in the amount of $4,400.00 to Light's Enterprises, Inc. for the demolition and clearance of all structures located at 2724 Roberts Drive, Ashland, KY for the Department of Community and Economic Development. FISCAL NOTE: Demolition - $4,400.00. Title search - $400.00. Asbestos survey - $650.00. Asbestos abatement - $0.00. Public notices - $284.40. Postage - $42.18. Total - $5,776.58. FY2026 General Fund budget - $200,000.00. FTYD spent - $20,572.00.</span><br><br><span style="color: rgb(41, 105, 176);">SUMMARY: Demolition and clearance of blighted property located at 2724 Roberts Drive, Ashland, KY. The city has completed 25 demolitions in 2025.
  33. City Manager recommends the appointment of two Water Distribution Operator I, Grade 3, in the Utilities Department, Water Distribution division. Contingent upon successful completion of pre-employment physicals and drug screening.FISCAL NOTE: Proposed pay - $18.020/hr. Salary - $37,476.00. Benefits - $29,345.00. Salary and Benefits - $66,821.00. Total Salary and Benefits for 2 Water Distribution Operator I - $133,642.00.
  34. City Manager recommends approval to award the bid dated November 20, 2025, in the amount of $158,116.00 to Cosby Construction, LLC for the Ferry Street and Pollard Road Sidewalk Project for the Department of Community and Economic Development. FISCAL NOTE: Current Budget = $100,000.00. Pending Budget Adjustment = $50,000.00. Total Budget = $150,000.00. Project is paid for with Community Development Block Grant (CDBG) funds. </span><br id="isPasted"> <br> <span style="color: rgb(41, 105, 176);">SUMMARY: Ferry Street and Pollard Road are located in Block Group 3 of Census Tract 308 which is 53.7% low- and moderate-income (LMI). CDBG funds can be used for sidewalks when they are located within neighborhoods/service areas that are at least 51% LMI; therefore, making these sidewalks eligible.
  35. City Manager recommends the appointment of a Water Distribution Field Supervisor in the Utilities Department, Water Distribution division. Effective immediately.FISCAL NOTE: Proposed pay - $33.845/hr. Salary - $70,398.00. Benefits - $37,993.00. Salary and Benefits - $108,391.00.
  36. City Manager recommends the appointment of an Equipment Operator II, Grade 5 in the Public Services Department, Streets Division. Lateral transfer to be effective immediately.FISCAL NOTE: Proposed pay - $20.920/hr. Salary - $43,509.00. Benefits - $30,930.00. Salary and Benefits - $74,439.00.

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