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Ashland Board of Commissioners

April 9, 2026 Final
Agenda PDF Official record ↗

Agenda — 13 items

  1. Reading and adoption of a municipal order entitled:A MUNICIPAL ORDER OF THE CITY OF ASHLAND, KENTUCKY, AUTHORIZING AND DIRECTING CHUCK D. CHARLES, MAYOR, TO EXECUTE A DONATION AGREEMENT REGARDING ACCEPTANCE BY THE CITY OF ASHLAND OF THE DONATION OF THE WORLD WAR II MEMORIAL.FISCAL NOTE: Regular maintenance and upkeep costs funded by donations to the project.SUMMARY: Formally accepting the donation of the World War II Memorial.
  2. City Manager recommends authorizing payment of Application for Payment #12 dated March 31, 2026 to Judy Construction Company in the amount of $78,619.22 for the Roberts Drive Screen Replacement for the Department of Utilities.<br><br><span style="color: rgb(184, 49, 47);">FISCAL NOTE: Original Contract Amount - $2,968,000.00. Change Order #1 - ($39,337.00). Change Order #2 - $9,467.00. Revised Contract Amount - $2,938,130.00. Amount Paid to Date - $2,670,168.96. Current Amount Due - $78,619.22 Remaining Contract Amount - $189,341.82. Budgeted Amount in ARPA funds - $2,522,800. </span><br><br><span style="color: rgb(41, 105, 176);">SUMMARY:</span><br><span style="color: rgb(41, 105, 176);">Contract Goal: The project consists of demolition of existing concrete screening structure, bypass, pumping, new concrete screening structure with building, mechanical screen, washer compactor, slide gates, associated electrical, manual bar screen, grating, and associated piping.Start Date: March 1, 2025Completion Date: April 30, 2026Current Status: Project is approximately 96% complete. Screens are installed and functioning as designed.Remaining Work: Painting, grating, some site work, HVAC troubleshooting and punch list items.
  3. City Manager recommends authorizing payment of Invoice #20 dated March 9, 2026 in the amount of $4,577.50 to Hazen and Sawyer for engineering services for program management of the mandatory EPA Lead and Copper Rule inventory and public notification program for the Department of Utilities. <br><br><span style="color: rgb(184, 49, 47);">FISCAL NOTE: Original Contract Amount Phase I - $217,880.00. Original Contract Amount Phase II - $325,000.00. Total Contract Amount Phase I & II - $542,880.00. Amount Paid to Date - $216,344.95. Current Amount Due - $4,577.50. Remaining Amount Due - $321,957.44. Amount budgeted in FY26 - $425,000.00. Budgeted in Utility Capital funds. (Portions of contract paid in previous fiscal year). Funded with Kentucky Infrastructure Authority (KIA) forgivable loan.<br></span><br><span style="color: rgb(41, 105, 176);">SUMMARY:</span><br><span style="color: rgb(41, 105, 176);">Contract Goal: Inventory and identify all service lines in the Distribution System followed by replacement of all service lines identified to be lead or galvanized line requiring replacement (GRR).Start Date: June 26, 2024Completion Date: November 1, 2027Current Status: Need to identify 800 random customer side and utility side services to build a predictive model. Current invoice for meetings and future trip coordination and work on the predictive model. These will be randomized and available for the next visit that is tentative for mid-April.Remaining Work: Completion of service line identification and then the city will have 10 years to replace all lead and all GRR service lines.
  4. City Manager recommends authorizing payment of Invoice #0001903-IN dated March 23, 2026 in the amount of $171,180.00 to The Bri-Den Co., Inc. for The Neighborhood Roof Replacement Project for the Department of Community and Economic Development to be paid by Community Development Block Grant (CDBG) funds.<br><br><span style="color: rgb(184, 49, 47);">FISCAL NOTE: Original Contract Amount - $300,000.00. Amount Paid to Date - $0.00. Current Amount Due - $171,180.00. Balance Due after current payment - $128,820.00. Funding Source: Community Development Block Grant (CDBG) funds. Amount budgeted in CDBG Project Outlay FY26 is $300,000.00. Contract Start Date - January 22, 2026. Completion Date - May 15, 2026.</span><br><br><span style="color: rgb(41, 105, 176);">SUMMARY:</span><br><span style="color: rgb(41, 105, 176);">Contract Goal: To replace the roof at The Neighborhood, 2516 Carter Avenue</span><br><span style="color: rgb(41, 105, 176);">Current Status: Material has been delivered to the site.Remaining Work: Removal of old roof and construction of new roof.
  5. City Manager recommends authorizing payment of Invoice #5 dated March 9, 2026 in the amount of $4,854.20 to Hazen and Sawyer for professional services for a carbon feasibility study for the Department of Utilities.<br><br><span style="color: rgb(184, 49, 47);">FISCAL NOTE: Original Contract Amount - $129,410.00. ($95,010 + an amount not to exceed $34,400) Amount Paid to Date - $11,643.50. Current Amount Due - $4,854.20. Remaining Contract Amount - $112,912.30. Funded with Utility Capital budgeted funds. Amount Budgeted - $100,000. KDOW has already performed jar testing so it is possible the data from KDOW may be used in lieu of the jar testing which accounts for the $34,400. </span><br><br><span style="color: rgb(41, 105, 176);">SUMMARY:</span><br><span style="color: rgb(41, 105, 176);">Contract Goal: Review the levels of target contaminants in source water to better understand treatment needs and establish treatment goals, with particular attention to regulated per- and polyfluoroalkyl substances (PFAS) species. Conduct a comprehensive treatability study to verify the feasibility of powdered activated carbon (PAC) treatment in meeting PFAS National Primary Drinking Water Regulation (NPDWR) as well as other key organic treatment goals. Provide a PAC system concept design if its feasibility is confirmed.Start Date: October 9, 2025Completion Date: December 31, 2026Current Status: The study is currently in the PAC feasibility review phase. Items that have been reviewed include record drawings, historical Water Treatment Plant flow rates, historical raw water quality, and information on the existing reservoir. Site considerations such as site access, floodplain, and zoning have been reviewed as well and KDOW has performed some jar tests. We are awaiting results to see if further jar tests are required. The jar tests will determine the PAC dosage required. Current charge was for meetings to determine next steps and to coordinate a PFAS sampling regimen between the City of Ashland and Louisville Water.Remaining Work: Treatability study to determine feasibility and effectiveness of PAC and concept design of carbon feed station.
  6. City Manager recommends authorizing payment of Pay Request #12 dated March 31, 2026 in the amount of $557,015.40 to Judy Construction Company for the Johnson Fork, Baugess Drive and Florida Street Water Booster Station Project for the Department of Utilities.<br><br><span style="color: rgb(184, 49, 47);">FISCAL NOTE: Original Contract Amount - $2,773,000.00. Change Orders - ($38,757.60). Revised Contract Amount - $2,734,242.40. Amount Paid to Date - $766,652.81. Current Amount Due - $557,015.40. Remaining Contract Amount - $1,410,574.19. Project is funded with American Rescue Plan Act (ARPA) funds and a Kentucky Infrastructure Authority (KIA) Grant. Amount budgeted in FY26 was $1,530,000.00.</span><br><br><span style="color: rgb(41, 105, 176);">SUMMARY:</span><br><span style="color: rgb(41, 105, 176);">Contract Goal: Installation of one 40 GPM rated booster pump station with chlorine feed system at Johnson Fork, one 22 GPM booster pump station on Baugess Drive, one 22 GPM booster pump at Florida Street. Infrastructure necessary to achieve flushing flows of 250 GPM at Johnson Fork and Baugess Drive. Infrastructure necessary to achieve fire protection of 500 GPM at Florida Street. All interconnected piping and accessories, including residential pressure reducing valves, where necessary.Start Date: September 15, 2024Completion Date: July 1, 2026Current Status/Florida Street: General site layout has been completed along with footers, stub-ups and block. Trusses were set and roof shingles installed.Remaining Work/Florida Street: Installation of brick face, gutters and downspouts, pump skids, piping distribution line tie-ins, final grading, gravel parking lot and fencing.Current Status/Baugess Drive: Property has been obtained. Bell Engineering is currently working on the design for the booster station. Once design is complete and approved by the Kentucky Building and Housing Association, construction will begin. It is anticipated that a change order will be needed to address new items and remove items compared to the booster station design that was in place at the time of bid.Remaining Work/Baugess Drive: All construction remaining.Current Status/Johnson Fork: Building structure is complete, including footers, stub-ups, site work, block and roofing. Work is currently underway at service locations where new meters and pressure reducing valves are being installed.Remaining Work/Johnson Fork: Installation of gutters and downspouts, pump skids, piping distribution line tie-ins, final grading, gravel parking lot and fencing. Still have outstanding services to install including meters and pressure reducing valves.
  7. Reading and adoption of a municipal order entitled:<br><br>A MUNICIPAL ORDER OF THE CITY OF ASHLAND, KENTUCKY, AUTHORIZING AND DIRECTING CHUCK D. CHARLES, MAYOR, TO EXECUTE ANY AND ALL DOCUMENTS NECESSARY TO EFFECTUATE THE PARTICIPATION OF THE CITY OF ASHLAND IN THE SETTLEMENT OF PENDING LITIGATION WITH SIX REMNANT DEFENDANTS’ SETTLEMENTS RELATING TO OPIOID MEDICATIONS IN THE COMMONWEALTH OF KENTUCKY (THE OPIOID LITIGATION).FISCAL NOTE: Amount to be received is unknown at this time. Opioid settlement funds are used to combat opioid dependency.SUMMARY: The City of Ashland elected to participate in the National Prescription Opiate Litigation. A settlement has been reached with (1) Associated Pharmacies, Inc. (and American Associated Pharmacies), (2) J M Smith Corporation, (3) Moris and Dickson Co., L.L.C., (4) Louisiana Wholesale Drug Company, Inc., (5) North Carolina Mutual Wholesale Drug Company, Inc., and (6) United Natural Foods, Inc. (and SuperValu). This municipal order authorizes the Mayor to execute the participation and release form for these particular defendants.
  8. City Manager recommends the appointment of a Maintenance Worker I, Grade 2, in the Department of Public Services, Division of Parks & Recreation, contingent upon successful completion of a pre-employment drug screen.FISCAL NOTE: Regular Pay - $34,780. Benefits - $28,637. TOTAL - $63,417.
  9. First reading and approval of an ordinance entitled:<br><br>AN ORDINANCE OF THE CITY OF ASHLAND, KENTUCKY, AMENDING THE ZONING MAP OF THE OFFICIAL ZONING ORDINANCE OF THE CITY OF ASHLAND NO. 101, SERIES OF 1986, AS PREVIOUSLY AMENDED, BY CHANGING THE ZONING CLASSIFICATION OF PROPERTY KNOWN AND REFERRED TO AS THE ROSEBUD MOBILE HOME PARK LOCATED AT 2401 BEECH STREET FROM (R-6) SINGLE FAMILY RESIDENTIAL/MEDIUM DENSITY TO (PUD) PLANNED UNIT DEVELOPMENT.FISCAL NOTE: Minimal administrative costs.</span><br><br><span style="color: rgb(41, 105, 176);">SUMMARY: This authorizes the rezoning of property located on Beech Street for the purpose of a townhome development.
  10. First reading and approval of an ordinance entitled:<br><br>AN ORDINANCE OF THE CITY OF ASHLAND, KENTUCKY, AUTHORIZING AND DIRECTING CHUCK D. CHARLES, MAYOR, TO SUBMIT THE FY 2026 GRANT APPLICATION TO THE FEDERAL TRANSIT ADMINISTRATION ON BEHALF OF THE ASHLAND BUS SYSTEM FOR OPERATING COSTS, PREVENTATIVE MAINTENANCE, PARA TRANSIT SERVICE, MAINTENANCE PAYROLL AND CAPITAL EXPENDITURES; AND FURTHER AUTHORIZING AND DIRECTING CHUCK D. CHARLES, MAYOR, TO EXECUTE ANY AND ALL DOCUMENTS NECESSARY FOR THE IMPLEMENTATION OF THIS GRANT.FISCAL NOTE: FY2026 annual funding for operating costs, preventative maintenance, payroll and capital expenditures = $893,982.00SUMMARY: Annual split letter for Ashland Bus System funding with Tri-State Transit Authority and Lawrence County Port Authority. Federal 5307/5340 FTA funds are apportioned to the Huntington, WV, Kentucky and Ohio Urbanized Area. These funds are for operating costs, preventative maintenance, payroll and capital expenditures.
  11. City Manager recommends authorizing a promotion to the position of Captain in the Ashland Fire Department effective April 12, 2026.FISCAL NOTE: Regular Pay - $84,484. Benefits - $56,999. TOTAL - $141,483.
  12. City Manager recommends authorizing a promotion to the position of Fire Engineer in the Ashland Fire Department effective April 12, 2026.FISCAL NOTE: Regular Pay - $80,827. Benefits - $55,413. TOTAL - $136,240.
  13. City Manager recommends authorizing a promotion to the position of Battalion Chief in the Ashland Fire Department effective April 12, 2026.FISCAL NOTE: Regular Pay - $102,826. Benefits - $64,956. TOTAL - $167,782.

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