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Village Board of Trustees

May 16, 2024 ·6:00 PM Final

Village Hall Board Room

Agenda PDF Minutes PDF 📹 Watch video Official record ↗

Agenda — 65 items

  1. I. Call to Order and Pledge of Allegiance
  2. II. Roll Call ▶ jump to 0:28
  3. III. Public Hearings
  4. IV. Public Participation ▶ jump to 0:52
  5. V. Approval of Minutes approved Pass ▶ jump to 2:14
  6. VI. Committee Reports
  7. 7 Community Promotion & Tourism - Trustee Bernie Dudek, Chairperson
  8. 8 Community Relations Committee - Trustee Dan Militello, Chairperson
  9. 9 Economic/Community Development Committee - Trustee Anthony Puccio, Chairperson
  10. 10 Finance & Administration Committee, Trustee Andrew Honig, Chairperson
  11. 11 Public Safety & Transportation Committee - Trustee Brian LaVaque Chairperson
  12. 12 Public Works & Environmental Concerns Committee - Trustee Bob Bachner, Chairperson
  13. 13 Lombard Historic Preservation Commission - Village Clerk Liz Brezinski
  14. VII. Village Manager/Village Board/Village Clerk Comments
  15. VIII. Consent Agenda ▶ jump to 3:48
  16. 16 Payroll/Accounts Payable
  17. A. Approval of Accounts Payable For the period ending May 3, 2024 in the amount of $183,173.14. 240163 approved Pass
  18. B. Approval of Village Payroll For the period ending May 4, 2024 in the amount of $960,845.70. 240172 approved Pass
  19. C. Approval of Accounts Payable For the period ending May 10, 2024 in the amount of $4,068,508.15. 240173 approved Pass
  20. 20 PAGE BREAK
  21. 21 Ordinances on First Reading (Waiver of First Requested)
  22. D. PC 23-02: Yorktown Reserve - Final Plat of Subdivision Staff requests to approve the Final Plat of Subdivision for Yorktown Reserve located at 230 Yorktown Center. (DISTRICT #3) waived of first reading and passed on second reading with suspension of the rules Pass
  23. E. An Ordinance Amending Article XIII of the Lombard Traffic Code to Add Parking Prohibitions on Central Avenue A Recommendation from the Public Safety & Transportation Committee to amend the Ordinance amending Article XIII of the Lombard Traffic Code to prohibit on the north side of Central Avenue from Stewart Avenue to Grace Street. (District #6) 240104 waived of first reading and passed on second reading with suspension of the rules Pass
  24. F. Village Equipment to be Declared Surplus Ordinance approving the requests of departments to sell and/or dispose of surplus equipment as more specifically detailed in Exhibit "A" attached to the ordinance, as these items have extended beyond their useful life or are obsolete as follows: IT: forty-eight (48) Dell desktops; nine (9) Dell computers; seventy-seven (77) Dell monitors; six (6) ELO touch screen monitors; two (2) Dell docking stations; two (2) Cannon scanners; three (3) Brother fax machines; one (1) Pitney Bowes label maker; fifteen (15) Gamber Johnson MDT mounts; one (1) Havis MDT mount; Fire: thirty-four (34) Motorola assorted batteries; four (4) Motorola radios; four (4) Lapel microphones; four (4) Minitor chargers; six (6) assorted chargers; one (1) power cable; one (1) base station microphone; one (1) ID laminator; one (1) advanced line simulator; one (1) base station monitor; one (1) Federal signal informer; Public Works: one (1) Mohawk LMF-12 2 post 12k pound vehicle lift; one (1) Coats 1250 tire balancer; one (1) Coats 7065AX tire changer; One (1) WasteEvac 500 gallon used oil tank; one (1) Indian Head oil storage system; One (1) Clausing 16SC drill press; one (1) Curtis 120 gallon air compressor; one (1) Steel parts shelving; one (1) Frigidaire FP18TF refrigerator; to be sold at auction or sold for scrap. 240154 waived of first reading and passed on second reading with suspension of the rules Pass
  25. G. Amending Title XI, Chapter 112, Section 112.13(A) of the Lombard Village Code - Alcoholic Beverages Ordinance increasing the number of authorized licenses in the Class "U" liquor license category by one and granting a Class "U" liquor license to Gold Fish Restaurant, Inc. d/b/a Kyo Ramen & Poke Bowl, located at 108 W. St. Charles Road. (DISTRICT #1) 240159 waived of first reading and passed on second reading with suspension of the rules Pass
  26. H. Amending Title 11, Chapter 112, of the Lombard Village Code - Alcoholic Beverages Amending Title XI, Chapter 112, Section 112.24(E) of the Lombard Village Code, in regard to outdoor seating and service areas, and the use of glass bottles and glassware. (DISTRICTS - ALL) 240160 waived of first reading and passed on second reading with suspension of the rules Pass
  27. I. Amending Title XI, Chapter 112, Section 112.13(A) of the Lombard Village Code - Alcoholic Beverages Ordinance increasing the number of authorized licenses in the Class "A/B-IV" liquor license category by one and granting a Class "A/B-IV" liquor license to Empire Yorktown, LLC d/b/a Empire Burgers and Brew, located at 94 Yorktown Shopping Center. (DISTRICT #3) 240161 waived of first reading and passed on second reading with suspension of the rules Pass
  28. J. Purchase of One (1) Bomag BW 138 AD-5 Vibratory Roller and an Ordinance Declaring 2012 Bomag BW 135 AD Asphalt Vibratory Roller as Surplus, and Authorizing the Sale Thereof Request for a waiver of bids and award of a contract to McCann Industries of Addison, Illinois, in the amount of $69,464.00 for the purchase of a Bomag BW 138 AD-5 Vibratory Roller. The Roller is available for purchase through Sourcewell Contract (#060122-BAI). Approval of an Ordinance declaring Unit ST371, a 2012 Bomag BW 135 AD Asphalt Vibratory Roller, as surplus and authorizing the sale and/or disposal. Staff requests a waiver of first reading. 240171 waived of first reading and passed on second reading with suspension of the rules Pass
  29. K. An Ordinance Amending Title 11, Chapter 112, Section 112.18(B) - Alcoholic Beverages Ordinance amending Title 11, Chapter 112, Section 112.18(B) of the Village Code, providing for the sale and consumption of alcohol in connection with temporary events within the Park Avenue public right-of-way from St. Charles Road to Michael McGuire Drive on June 15, 22, and 29, 2024, July 13, 20, and 27, 2024 and August 3, 10, and 17, 2024 relative to Cruise Nights and the Summer Concerts Weekly Series. (DISTRICT #1) 240176 waived of first reading and passed on second reading with suspension of the rules Pass
  30. 30 PAGE BREAK
  31. K-2. Amending Title XI, Chapter 112, Section 112.13(A) of the Lombard Village Code (Alcoholic Beverages) Ordinance amending Title XI, Chapter 112, Section 112.13(A) of the Lombard Village Code decreasing the number of entries in the Class “XX-VG liquor license category by one due to the licensee 3DH Hospitality, LLC d/b/a Humo Smokehouse, located at 1000 N. Rohlwing Road, Suite 13, cessation of business and surrendering its Class “XX-VG” license. (DISTRICT #1) 240177 waived of first reading and passed on second reading with suspension of the rules Pass
  32. 32 Other Ordinances on First Reading
  33. 33 Ordinances on Second Reading
  34. 34 Resolutions
  35. L. South Park Avenue Pedestrianization Project Change Order No. 2 Reflecting an increase of $56,192.70 to the contract with R.W. Dunteman Company. This increase reflects additional work improving the sanitary sewer system and the increase of material associated with the concrete roadway, temporary traffic signal and temporary lighting. (DISTRICT #1) 240127 adopted Pass
  36. M. Cruise Nights Parking Agreements Resolution approving a license agreement between the Village and the owners of the parking lots at 118 and 211 W. St. Charles Road for use of the parking lots by the Village for parking of certain vehicles designated by the Village for the 2024 Cruise Nights events and the 2024 Summer Concert Series. (DISTRICT #1) 240128 adopted Pass
  37. N. Sanitary Sewer Lining Program Change Order No. 1 Reflecting an increase of $17,872.00 to the contract with Performance Pipeline, Inc. The revised contract amount reflects additional work for the Cured-In-Place lining of a sanitary sewer located on South Lewis Avenue just south of South Broadway Avenue. (DISTRICT #5) 240145 adopted Pass
  38. O. Sanitary and Storm Sewer Closed Circuit Television (CCTV) Inspection and Cleaning Program Change Order No. 1 Reflecting an increase of $31,370.46 to the contract with Sewertech LLC. The revised contract amount reflects additional traffic control, cleaning and televising of the storm sewer on North Grace Street and additional sanitary sewer on South Lewis Avenue between South Broadway Avenue and East Washington Boulevard. (DISTRICTS #4 & #5) 240146 adopted Pass
  39. 39 PAGE BREAK
  40. P. St. Charles Road Resurfacing Project, Resolution for Expenditure Authorization Approving a Resolution to appropriate the use of one million, three hundred fifty seven thousand, five hundred dollars ($1,357,500.00) or as much is required by the Illinois Department of Transportation (IDOT). This Resolution is part of a Federal Funding IDOT project agreement. Within this Resolution, the Director of Public Works is given authorization to sign the federal funding agreement documents. (DISTRICTS #1 & #4) 240166 adopted Pass
  41. Q. 2024 Cruise Nights Temporary Parking Restrictions Resolution providing for temporary parking restrictions along St. Charles Road between Main Street and N. Lincoln Avenue and along Park Avenue between Orchard Terrace and Michael McGuire Drive for Cruise Nights and the Summer Concert Series. (DISTRICT #1) 240174 adopted Pass
  42. 42 Other Matters
  43. R. Village Hall Board Room Seating Request for a waiver of bids and award of a contract to KI Furniture in the amount of $52,603.00 for the purchase of seating in the Village Hall Board Room. The Sourcewell Purchasing Alliance is a program that affords member communities an opportunity to participate in a program whereby a service or commodity is publicly bid by a Lead Agency and the results of that competitive solicitation is available to all 90,000 public agencies (Sourcewell #121919-KII). (DISTRICT #6) 240119 approved Pass
  44. S. Victorian Cottage Exterior Rehabilitation Request for a waiver of bids and award of a contract to LA Exteriors, in the amount of $98,682.00 for replacement and repair of the fence, front and rear porch, siding, soffit and fascia, window casings and windows. Staff has reached out to receive quotes from multiple contractors who will succeed in accommodating the rehabilitation in accordance to the original "style" of the Victorian Cottage. (DISTRICT #4) 240120 approved Pass
  45. T. Pavement Marking Replacement Program Request for a waiver of bids and award of a contract to Superior Road Striping, Inc. of Melrose Park, Illinois in the amount of $34,182.50. The purpose of the Pavement Marking Program is to replace deteriorated and damaged pavement markings. DuPage County opened bids for a county-wide project on March 12, 2024 and awarded the 2024 Pavement Marking Maintenance Program to Superior Road Striping, Inc. Superior included a joint purchase form with their bid package to extend their bid prices to other taxing bodies in DuPage County. (DISTRICTS - ALL) 240164 approved Pass
  46. 46 PAGE BREAK
  47. U. 641 North Main Street Demolition Contract Award of a contract to Armor D2, the lowest responsible bidder of nine (9) bids received, in the amount of $69,250.00. This is the first of two contracts associated with the demolition and construction of a new storm water detention facility located at 641 North Main Street. This contract is for the demolition of the building. (DISTRICT #4) 240167 approved Pass
  48. U-2. Large Diameter Combined Sewer Rehabilitation Award of a contract to Vortex Lining Systems, LLC of Houston, Texas, the lowest responsible bidder of seven (7) bids received, in the amount of $14,698,922.04. (DISTRICTS #1 & #5) 240162 approved Pass
  49. U-3. Asphalt Resurfacing Program Award of a contract to Brothers Asphalt Paving, Inc., the lowest responsible bidder of five (5) bids received, in the amount of $1,248,563.27. The purpose of this work includes asphalt pavement and full-depth saw cutting, concrete sidewalk and Americans with Disabilities Act detectable warning panels at intersections, concrete curb and gutter spot repairs, driveway apron replacement, hot mix asphalt removal for larger areas, hot mix asphalt surface using a paving machine to resurface local roads or for larger patches. (DISTRICTS - ALL) 240178 approved Pass
  50. U-4. Local Tourism Grant Application 2024 - Spooktacular Recommendation from the Community Promotion & Tourism Committee to approve a grant request from the Downtown Lombard Business Alliance in the amount of $10,000 inclusive of Village Services from Hotel/Motel funds to cover Waste Management costs, the cost of Village Services (Public Works, Police, Fire), and any activities that are not covered by sponsorships. The event will take place on October 20, 2024. (DISTRICT #1) 240053 approved Pass
  51. 50 Approval of the Consent Agenda approved on the consent agenda Pass
  52. V. Yorktown Temporary Event - Circus Vazquez Request for a Temporary Special Event permit for Circus Vazquez to operate in the Yorktown Center parking lot from June 28, 2024 to July 8, 2024. (DISTRICT #3) 240170 approved Pass
  53. W. Granicus Annual GovQA Portal Fees Request to approve the annual fee and funding to Granicus, in 2024 not to exceed $55,000.00; due to aggregated costs above threshold as a result of newly added 2023 three-year agreement to cover cost for the Freedom of Information Portal, GovQA provided by Granicus. 240175 approved Pass
  54. 53 PAGE BREAK
  55. IX. Items for Separate Action
  56. 55 Ordinances on First Reading (Waiver of First Requested)
  57. A. 800 E. Roosevelt Road - Noon Whistle Brewing Special Event - Summerfest Ordinance amending Title XI, Chapter 112, Section 112.18(B) of the Lombard Village Code with regard to alcoholic beverages, providing for the sale and consumption of beer in connection with a temporary event (Summerfest) on June 14 and June 15, 2024, located at 800 E. Roosevelt Road. (DISTRICT #6) 240169 waived of first reading and passed on second reading with suspension of the rules Pass ▶ jump to 16:09
  58. 57 Other Ordinances on First Reading
  59. 58 Ordinances on Second Reading
  60. 59 Resolutions
  61. 60 Other Matters
  62. X. Agenda Items for Discussion
  63. XI. Executive Session to recess Pass ▶ jump to 17:38
  64. XII. Reconvene
  65. XIII. Adjournment adjourn Pass