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Village Board of Trustees

December 19, 2024 ·6:00 PM Final

Village Hall Board Room

Agenda PDF Minutes PDF 📹 Watch video Official record ↗

Agenda — 53 items

  1. I. Call to Order and Pledge of Allegiance
  2. II. Roll Call ▶ jump to 0:24
  3. III. Public Hearings
  4. IV. Public Participation
  5. V. Approval of Minutes approved Pass ▶ jump to 1:00
  6. VI. Committee Reports
  7. 7 Community Promotion & Tourism - Trustee Bernie Dudek, Chairperson
  8. 8 Community Relations Committee - Trustee Dan Militello, Chairperson
  9. 9 Economic/Community Development Committee - Trustee Anthony Puccio, Chairperson
  10. 10 Finance & Administration Committee, Acting Chairperson Dan Militello
  11. 11 Public Safety & Transportation Committee - Trustee Brian LaVaque Chairperson
  12. 12 Public Works & Environmental Concerns Committee - Trustee Bob Bachner, Chairperson ▶ jump to 1:24
  13. 13 Lombard Historic Preservation Commission - Village Clerk Liz Brezinski
  14. VII. Village Manager/Village Board/Village Clerk Comments
  15. VIII. Consent Agenda ▶ jump to 2:25
  16. 16 Payroll/Accounts Payable
  17. A. Approval of Accounts Payable For the period ending November 29, 2024 in the amount of $2,349,614.73. 240392 approved Pass
  18. B. Approval of Village Payroll For the period ending November 30, 2024 in the amount of $1,129,719.41. 240399 approved Pass
  19. C. Approval of Accounts Payable For the period ending December 6, 2024 in the amount of $956,075.82. 240400 approved Pass
  20. 20 PAGE BREAK
  21. D. Approval of Accounts Payable For the period ending December 13, 2024 in the amount of $1,134,633.56. 240411 approved Pass
  22. 22 Ordinances on First Reading (Waiver of First Requested)
  23. D-2. An Ordinance Amending Title XI, Chapter 112, Section 112.18(D) of the Lombard Village Code - Alcoholic Beverages Amending Title XI, Chapter 112, Section 112.18(D) of the Lombard Village Code, adding Subsection (11) in regard to restrictions on Liquor Licenses Permitting Video Gaming. (DISTRICTS - ALL) 240401 waived of first reading and passed on second reading with suspension of the rules Pass
  24. D-3. Amending Title XI, Chapter 112, Section 112.13(A) of the Lombard Village Code (Alcoholic Beverages) Ordinance amending Title XI, Chapter 112, Section 112.13(A) of the Lombard Village Code decreasing the number of entries in the Class “SS” liquor license category by one due to the voluntary non-renewal of the liquor license issued to Afterthought Brewing Company LLC d/b/a Afterthought Brewing located at 218 E. St. Charles Road, for the January 1, 2025, through June 30, 2025 licensing term. (DISTRICT #4) 240414 waived of first reading and passed on second reading with suspension of the rules Pass
  25. 25 Other Ordinances on First Reading
  26. 26 Ordinances on Second Reading
  27. 27 Resolutions
  28. E. Grove Tavern Restaurant (2-8 W. St. Charles Road) The Economic & Community Development Committee recommends approval of a First Amendment to the grant approval for the project, which could result in utilization of the Downtown Business Grant (Economic Development Fund) in lieu of TIF funding, if the project is not fully complete by December 31, 2024. (DISTRICT #1) adopted Pass
  29. F. Consultant Engineering Services Agreement with Robinson Engineering, Ltd. Approving a two-year agreement with Robinson Engineering, Ltd. for FY2025 through FY2026 in the amount of $185,700.00 for FY 2025. This is to fill the role of Village Engineer plus supplemental technical assistance. (DISTRICTS - ALL) 240376 adopted Pass
  30. G. Large Diameter Combined Sewer Rehabilitation Project, Change Order No. 3 Reflecting a decrease to the contract with Vortex Lining Systems in the amount of $87,280.31. The line items address pay items that differ from the original bid quantities either being under or over the anticipated amounts. (DISTRICTS #1 & #5) 40398 adopted Pass
  31. H. Concrete Material Testing Final Balancing Change Order No. 1 Reflecting an increase to the contract with Chicago Testing Laboratory, Inc. in the amount of $2,574.00. This Change Order reflects the increase in material testing done throughout the Village. (DISTRICTS - ALL) 240402 adopted Pass
  32. I. Resolution Rescinding the Village's Approval of an Intergovernmental Agreement with the Illinois Department of Transportation (IDOT) Regarding the Construction of a Traffic Signal and Associated Improvements at Illinois Route 53 and Parkview Boulevard/Surrey Lane A request to rescind the Resolution previously approved by the Village to approve an Intergovernmental Agreement with IDOT regarding the construction of traffic signal improvement at Illinois Route 53 and Parkview Boulevard/Surrey Lane. The Village of Lombard along with the Village of Glen Ellyn are not supportive of the scope of the signal improvement project. (DISTRICT #2) 240409 adopted Pass
  33. 33 Other Matters
  34. J. OpenGov Cartegraph Asset Management Contract and 311 System, SeeClickFix Contract Extension Request for a waiver of bids and award of a contract to OpenGov. This is for a three-year contract extension for FY2025 ($76,335.21), FY2026 ($75,951.97) and FY2027 ($79,749.57). This is to obtain users for our current Cartegraph asset management system and our SeeClickFix Software. 240375 approved Pass
  35. K. 2024 Contract Sewer Lateral Rodding, All Plumbing & Sewer Services, Inc. Request for a waiver of bids and award of a contract to All Plumbing & Sewer Services, Inc. in an amount not to exceed $40,000.00. The Village has contracted with All Plumbing & Sewer since 2007. They have continued to respond to requests in a very professional, responsive and reliable manner. The contract reflects a 3.5% increase in fees from 2024. This is the first increase in rates since 2018. The rate provides flat fees for sewer rodding during regular working hours and a fee for after hours. All other contractor besides All Plumbing & Sewer could not commit to the unconditional emergency response times. (DISTRICTS - ALL) 240384 approved Pass
  36. L. Specialty Landscaping and Bed Maintenance Contract Renewal Request for a waiver of bids and award of a contract to Beary Landscape Management in the amount of $65,780.00. This is the first of two possible one-year extensions of the contract and will expire December 31, 2025. This is for landscaping beds located on Village-owned property throughout the Village. (DISTRICTS - ALL) 240395 approved Pass
  37. M. Mowing and Weed Control Contract Renewal Request for a waiver of bids and award of a contract to Beary Landscape Management, in the amount of $73,520.00. This is the second of two possible one-year extensions of the contract and will expire December 31, 2025. (DISTRICTS - ALL) 240396 approved Pass
  38. N. Street Light Material Purchase Request for a waiver of bids and award of a contract to StressCrete Group, the lowest of two quotes received, in the amount of $45,353.00. This purchase would be for the commuter lot located at 25 West Maple Street. The parking lot lacks sufficient street lighting. The plan is to purchase and install six (6) streetlights. In addition to the six (6) units, Staff would like to purchase additional five (5) poles and fixtures to keep in stock for damaged poles/fixtures. (DISTRICT #1) 240406 approved Pass
  39. O. Maintenance of Traffic Signal Equipment Contract Request for a waiver of bids and award of a contract to Meade, Inc. in the amount of $226,000.00. Village Staff collaborated with the DuPage County Division of Transportation to produce a joint bid for this contract. The joint bid covers two years and does not include extensions beyond these years. This is the second of two possible one-year extensions of the contract. Work for this contract will be performed and completed from January 1, 2025 through December 31, 2025. (DISTRICTS - ALL) 240410 approved Pass
  40. P. HVAC Maintenance Contract Request for a waiver of bids and award of a contract to Season's Comfort in an amount not to exceed $30,320.87. The contract was last publicly bid November 20, 2020 resulting in one (1) bidder responding who met Village specifications. The contract will be in effect for a two-year period from January 1, 2025 through December 31, 2026 with a potential extension for one additional two-year period. The scope of work includes all maintenance of the HVAC systems and equipment throughout the Village owned buildings. (DISTRICTS #3, #4 & #6) 240412 approved Pass
  41. 41 PAGE BREAK
  42. Q. General Release and Settlement of All Claims DeKasha v. Village of Lombard Request for concurrence of the Village Board in the proposed general release and settlement agreement in the matter of DeKasha v Village of Lombard, Case No. 21 CV 4543, U.S. District Court for the Northern District of Illinois. 240413 approved Pass
  43. IX. Items for Separate Action
  44. 43 Approval of the Consent Agenda approved on the consent agenda Pass
  45. 44 Ordinances on First Reading (Waiver of First Requested)
  46. 45 Other Ordinances on First Reading
  47. 46 Ordinances on Second Reading
  48. 47 Resolutions
  49. 48 Other Matters
  50. X. Agenda Items for Discussion
  51. XI. Executive Session
  52. XII. Reconvene
  53. XIII. Adjournment adjourn Pass ▶ jump to 10:46