Village Board of Trustees

Village Hall Board Room

Agenda — 58 items

1. I. Call to Order and Pledge of Allegiance
2. II. Roll Call
3. III. Public Hearings
4. 4 Public Hearing - Proposed FY 2027 Budget A Public Hearing for the purpose of hearing written and oral comments from the public concerning the proposed Village of Lombard Annual Budget for the Fiscal Year beginning January 1, 2027 and ending December 31, 2027. 260393
5. IV. Public Participation
6. V. Approval of Minutes
7. VI. Committee Reports
8. 8 Community Promotion & Tourism - Trustee Patrick Egan, Chairperson
9. 9 Community Relations Committee - Trustee Jessica Hammersmith, Chairperson
10. 10 Economic/Community Development Committee - Trustee Brian LaVaque, Chairperson
11. 11 Finance & Administration Committee, Trustee Dan Militello, Chairperson
12. 12 Public Safety & Transportation Committee - Trustee Bernie Dudek, Chairperson
13. 13 Public Works & Environmental Concerns Committee - Trustee Bob Bachner, Chairperson
14. 14 Lombard Historic Preservation Commission - Village Clerk Ranya Elkhatib
15. VII. Village Manager/Village Board/Village Clerk Comments
16. VIII. Consent Agenda
17. 17 Payroll/Accounts Payable
18. A. Approval of Accounts Payable For the period ending October 16, 2026 in the amount of $3,282,770.81. 260390
19. 19 PAGE BREAK
20. B. Approval of Village Payroll For the period ending October 17, 2026 in the amount of $1,113,005.45. 260404
21. C. Approval of Accounts Payable For the period ending October 23, 2026 in the amount of $1,790,659.52. 260405
22. D. Approval of Accounts Payable For the period ending October 30, 2026 in the amount of $1,341,883.73. 260415
23. 23 Ordinances on First Reading (Waiver of First Requested)
24. E. Purchase of One (1) Forestry Aerial Truck and One (1) Chip Truck and an Ordinance Declaring Certain Municipal Vehicles as Surplus, and Authorizing Sale Thereof Request for a waiver of bids and award of a contract to Custom Truck One Source of Forest, Virginia in the amount of $315,846.00. Staff received three (3) proposals with Custom Truck One Source providing the lowest quote for purchasing one aerial truck and one chip truck. Approval of an Ordinance declaring Unit FO392, a 2015 Ford F-750, Unit FO393, a 2015 Ford F-750 and WP424, a 2024 Ford F-250 as surplus and authorizing their sale and/or disposal. Staff requests a waiver of first reading. 260379
25. F. Purchase of One (1) New 2027 Ford Explorer PIU and an Ordinance Declaring Certain Municipal Vehicles as Surplus, and Authorizing the Sale Thereof Request for a waiver of bids and award of a contract to Currie Motors of Frankfort, Illinois in the amount of $49,226.00 for the purchase of One (1) 2027 Ford Explorer PIU. The vehicle will be purchased through the Suburban Purchasing Cooperative (SPC Contract #204), of which the Village is a member. Approval of an Ordinance declaring Unit PP772, a 2022 Ford Explorer PIU, as surplus and authorizing the sale and/or disposal. Staff requests a waiver of first reading. 260413
26. 26 Other Ordinances on First Reading
27. G. PC 26-19: Text Amendment for Landscaping Yard Ponds The petitioner, the Village of Lombard, is requesting text amendments to the Village Code Chapter 155, Zoning Code, and any other relevant sections for clarity and consistency. The petitioner is proposing to allow landscaping ponds in the required front, corner side, and rear yards as permitted obstructions. (DISTRICTS - ALL) 260372
28. 28 PAGE BREAK
29. 29 Ordinances on Second Reading
30. 30 Resolutions
31. H. Memorandum of Understanding with Glenbard Township High School District 87 for Police Department Access to Video During Emergencies. 260394
32. I. Arterial Sidewalk Gap Improvements - Design Engineering Amendment No. 1 Reflecting an increase to the contract with Strand Associates, Inc. in the amount of $45,851.53. The contract amendment covers additional design and land acquisition items that were not anticipated in the original contract. (DISTRICTS #2, #3, #5 & #6) 260408
33. 33 Other Matters
34. J. Approving Contracting Services from Barricade Lites for Road Closures, Detours and Barricade Rentals Request for a waiver of bids and approve contracting services from Barricade Lites in an amount not-to-exceed $50,000.00. Public Works uses Barricade Lites to set up road and lane closures, detour routes and barricade rentals. These services are utilized by multiple divisions throughout the year for both planned and emergency road construction as well as community events. 260380
35. K. Approve Purchasing Electrical Supplies from Graybar Electrical Company for Street Light Maintenance and Repair Supplies Request for a waiver of bids and approve purchasing street light maintenance and repair supplies from Graybar Electrical Company in an amount not-to-exceed $40,000.00 Graybar parts are priced through the Suburban Purchasing Cooperative (SPC) Contract #192. 260385
36. L. Cancellation of Snow & Debris Hauling Contract with Utility Transport Services and Award New Contract to MDI Transportation Services Request for a waiver of bids and award of a contract to MDI Transporation Services, the lowest proposal received, in the amount $60,000.00. Staff recommends the cancellation of the current contract for Snow and Debris Hauling to Utility Transport Services of Oak Forest, Illinois for failing to perform the provisions of the contract and awarding a new contract to MDI Transportation Services. (DISTRICTS - ALL) 260389
37. M. Purchase of a Mini Excavator Request for a waiver of bids and award of a contract to Altorfer CAT of East Dundee, Illinois, in the amount of $78,920.00. The Caterpillar 304-07A mini excavator was identified by staff as the right sized machine for the expected use needs. It is available for purchase through Sourcewell Contract #020223-CAT. 260395
38. N. Parkway and Landscape Restoration Contract Renewal Request for a waiver of bids and award of a contract to Advanced Landscaping, LLC in the amount of $55,000.00. This contract represents the second of two one-year extensions of the contract. (DISTRICTS - ALL) 260397
39. O. Village Hall Revolving Doors Renovations Request for a waiver of bids and award of a contract to Door Systems ASSA ABLOY, the lowest proposal received in the amount of $62,287.18. The proposed entrance renovation will replace the outdated door system with a modern, secure and accessible employee entrance while improving building functionality. (DISTRICT #6) 260398
40. P. Fire and Life Safety Inspections - Multi Year Contracts for 2027, 2028, 2029 Request for a waiver of bids and award of a contract to Cintas Fire Protection Services in the amount of $23,055.52 for FY2027, $24,922.76 for FY2028 and $26,750.30 for FY2029. These contracts will be part of The Interlocal Purchasing System (TIPS) who partners directly with Illinois Municipal League (IML) for annual fire and life safety inspection services through Cintas Corporation Fire Protection for Village owned facilities. (DISTRICT #6) 260400
41. Q. Purchase of One (1) Ford F-250 Request for a waiver of bids and award of a contract to Currie Motors of Frankfort, Illinois, in the amount of $48,272.20 for the purchase of one (1) 2027 Ford F-250. This amount was less than if a replacement vehicle was ordered through the Suburban Purchasing Contract and had a three month lead time. 260403
42. R. Grass Mowing and Weed Control Contract Award of a contract to Beary Landscape Management, the lowest responsible bidder of five (5) bids received, in the amount of $76,500.00. This is for weekly and bi-weekly mowing of locations throughout the Village. Additionally, herbicide applications will be made to the Village Hall complex. This is a 9-month contract, starting March 2027 running through November 2027 with two optional renewal years. Beary has been the Village contractor for the last two contract cycles and has been very reliable and responsive in terms of quality, addressing issues and invoicing. (DISTRICTS - ALL) 260409
43. S. Specialty Landscaping and Annual Planting Bed Maintenance Contract Award of a contract to Beary Landscape Management, the lowest responsible bidder of three (3) bids received, in the amount of $67,180.00. The submitted bid was $67,700.00 but the company accidentally included pricing for the seven Village entrance signs which are being reworked in Spring 2027. Once those prices were removed, the 2027 contract total will be $67,180.00. This is a one-year contract with two one-year renewal options upon mutual agreement. (DISTRICTS - ALL) 260414
44. T. Approval of 2026 Geotechnical and Environmental Professional Services Request for a waiver of bids and approve a total expenditure authorization not-to-exceed $175,000.00 for 2026 geotechnical engineering, construction material testing and environmental consulting services provided by Chicago Testing Laboratory, SEECO Consultants and Rubino Engineering. 260399
45. U. Agreement with Fraternal Order of Police Request for approval of an Agreement between the Fraternal Order of Police - Sergeants and the Village of Lombard with a contract term from January 1, 2027 through December 31, 2029. 260402
46. IX. Items for Separate Action
47. 47 Ordinances on First Reading (Waiver of First Requested)
48. 48 Other Ordinances on First Reading
49. A. Budget Ordinance for Fiscal Year 2027 An Ordinance adopting the FY 2027 Annual Budget for the Village of Lombard in the amount of $151,298,660 for the period January 1, 2027 through December 31, 2027. The 2027 proposed budget was unanimously recommended for approval by the Finance and Administration Committee. A two-thirds (2/3rds) vote of the Corporate Authorities (5 of 7) is required. 260391
50. 50 PAGE BREAK
51. B. Ordinance Providing for the Levy and Assessment of Taxes for the Fiscal Year Beginning January 1, 2026, and Ending December 31, 2026 for the Village of Lombard An Ordinance providing for the levy and assessment of taxes for the Fiscal Year beginning January 1, 2026 and ending December 31, 2026 in the amount of $12,895,174. The Finance and Administration Committee recommended by a split 4-3 vote, that the Village Board limit the levy increase to new growth/constrction only. Three Committee Members voted against this recommendation in favor of approving the full levy increase of $453,282 in the 2027 Budget and a Core Service Fund to direct those additional revenues toward Board priorities. Two Committee Members were absent. 260392
52. 52 Ordinances on Second Reading
53. 53 Resolutions
54. 54 Other Matters
55. X. Agenda Items for Discussion
56. XI. Executive Session
57. XII. Reconvene
58. XIII. Adjournment

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