City Council

Agenda — 10 items

1. The Procurement Department requests Council to authorize a piggyback agreement with the 144th Marketing Group under State of Georgia Department of Public Safety Contract no. 46600-127-DPS0000257-002 for the outfitting of police vehicles with law enforcement equipment, in an amount not to exceed five hundred thousand dollars ($500,000.00). The City of South Fulton General Services Fleet Department requires these services to ensure operational readiness and maintain professional standards. The State of Georgia Department of Public Safety competitively awarded this contract to 144th Marketing Group. The contract went into effect December 13, 2021, included four one-year renewal options and valid through December 12, 2026. Use of this cooperative contract allows the City to leverage competitively solicited pricing, reduce procurement cycle time, and ensure compliance with public purchasing requirements without duplicating an existing solicitation process.
2. The Procurement Department requests Council ​approval from City Council to authorize the City Manager to execute a piggyback agreement with Hardy Chevrolet GMC, Inc., dba Hardy Chevrolet GMC, under State of Georgia Contract No. 9999-SPD-SPD0000218-0006 for the purchase of administrative vehicles and related parts, in an amount not to exceed two million dollars ($2,000,000.00). ​The contract is effective June 16, 2025, and expires June 15, 2027, with five one-year renewal options. The City of South Fulton requires administrative vehicles and related parts to support citywide operations and maintain operational readiness. ​Use of the State contract allows the City to leverage competitively solicited pricing, reduce procurement cycle time, and ensure compliance with public purchasing requirements without duplicating an existing solicitation process. Funding is available within the approved General Services Department budget, and actual expenditures will occur on an as-needed basis and remain subject to the approved departmental budget.
3. The Procurement Department requests Council approval to utilize a piggyback agreement with James River Solutions, LLC, for gasoline and diesel fuel delivery for the City of South Fulton Fire Department fuel locations. The City will piggyback on Gwinnett County Contract No. BL051-23 for gasoline and diesel fuel services. This agreement supports operational readiness for fire trucks and other on-road vehicles. Funding is available within the approved General Services Department budget and shall not exceed one hundred thousand dollars ($100,000.00). The underlying contract became effective September 1, 2023, and expires August 31, 2026, with renewal options available, subject to exercise by Gwinnett County and acceptance by the City through written amendment and no extension shall exceed the term of the underlying cooperative contract.
4. The Procurement Department requests Council approval to award ITB No. 26-13R to C.W. Matthews Contracting Co., Inc. for labor, materials, equipment, tragic control, supervision, and incidentals necessary to perform roadway resurfacing and related pavement roadway resurfacing and related pavement improvements across designated high occupancy and Tier III corridors. C.W. Matthews Contracting Co., Inc was determined to be the lowest, most responsive and responsible vendor. The base contract amount is ten million twenty-eight thousand eight-three dollars and sixty cents ($10,028,083.60) with an additional ten percent (10%) contingency of one million two thousand eight hundred eight dollars and thirty-six cents ($1,002,808.36) for a total contract amount not to exceed eleven million thirty thousand eight hundred ninety-one dollars and ninety-six cents ($11,030,891.96). Project locations include Cedar Grove Road, Enon Road, Stonewall Tell Road, Flat Schoals Road, Scarbourough Road, Danforth Road, Binford Road, Easton Drive, Elva Drive, Herndon Road, Hillside Road, John Rivers Road, Koweta Road, and Washington Road
5. The Procurement Department requests Council approval to increase funding under ITB No. 24-10 Electrical On Call Maintenance Services with Face N Sons, LLC by one hundred thousand dollars ($100,000.00) per year to support continued citywide electrical maintenance services for the General Services Department. These services ensure operational readiness, timely repairs, and maintenance of City facilities. Funding is available within the approved General Services Department budget, with the revised total contract amount not to exceed three hundred eighty-four thousand four hundred fifty dollars ($384,450.00) per year.
6. Request Council Approval Of A Resolution of the City of South Fulton, Georgia, authorizing the submission of a grant application to the Fiscal Year 2024 State and Local Cybersecurity Grant Program, administered by the Georgia Emergency Management and Homeland Security Agency, to strengthen law enforcement cybersecurity resilience with a funding request of $416,173.10; authorizing matching funds in the amount of $178,359.90; and authorizing the acceptance and execution of the grant agreement and all related documentation, if awarded; providing for an effective date.
7. Request Council Approval Of A Resolution Of The City Council Of The City Of South Fulton, Georgia, Authorizing Execution Of A Memorandum Of Agreement Between The Georgia Department Of Transportation And The City Of South Fulton For Project ID Number 0017995 Under The Statewide Transportation Improvement Plan Consisting Of Pedestrian Upgrades At State Route 70 From CR 7549/Lakeview Court To CR 2036/Westpark Place; Authorizing Matching Funds In The Amount Of $446,398.77; Authorizing Execution Of Any Supplemental Agreements
8. Request Council Approval Of A Resolution Of The City Council Of The City Of South Fulton, Georgia, Authorizing Execution Of A Memorandum Of Agreement Between The Georgia Department Of Transportation And The City Of South Fulton For Project ID Number 0018185 Under The Statewide Transportation Improvement Plan Consisting Of Roadway Upgrades For State Route 70 At CR 4176/Cascade Road; Authorizing Matching Funds In The Amount Of $704,357.07; Authorizing Execution Of Any Supplemental Agreements
9. Request Council Approval Of A Resolution of the City of South Fulton, Georgia, authorizing the submission of a grant application to the National Fish and Wildlife Foundation (NFWF) 2026 Five Star Grant Program in the amount of $100,000 for the Urban Watershed Stewardship & Education Initiative; authorizing in‑kind matching contributions in the amount of $60,000; authorizing partnership commitments totaling $40,000; authorizing the acceptance and execution of the grant agreement and all required documentation, if awarded; providing for an effective date
10. <p style="margin-left:0in;" data-pasted="true">Request Council Approval Of A Resolution of the City of South Fulton, Georgia, authorizing acceptance of a grant award to the Police Department in the amount of $59,202 through the FIFA World Cup Grant Program, administered by the Atlanta Regional Commission on behalf of the Atlanta World Cup Host Committee, for SWAT operational support of Word Cup activities; authorizing execution of the grant agreement and all required documentation; providing for an effective date. The grant does not require matching funds.

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