City Council

Agenda — 7 items

1. The Procurement Department requests approval from the City Council to execute a piggyback agreement with Michelin North America, Inc. under State of Georgia Statewide Contract No. 9999-001-SPD0000203-0002 for the purchase of new and retreaded tires in an amount not to exceed One Hundred Fifty Thousand Dollars ($150,000.00). The agreement will have an initial term of one year, effective July 1, 2026, through June 30, 2027, with additional one-year renewal options contingent upon the continued availability and renewal of the State contract, satisfactory vendor performance, approved funding, and mutual agreement of both parties. The agreement will provide new and retreaded tires on an as-needed basis to support the City’s fleet operations, ensure vehicle reliability, and maintain operational readiness. Funding is available within the approved General Services budget.
2. The Procurement Department requests City Council to authorize a piggyback agreement with Fastenal Company under State of Georgia Statewide Contract No. 99999-001-SPD0000181-002 for the purchase of maintenance, repair and operations supplies equipment, and related products. The agreement will remain in effect through March 30, 2027, and may be extended only if the State of Georgia renews or extends the underlaying statewide contract. Purchases will be made on an as-needed basis to support City operations. Funding is available within approved departmental budgets, in an amount not to exceed three hundred twenty-five thousand dollars ($325,000.00) per fiscal year.
3. The Procurement Department requests City Council to authorize a piggyback agreement with Bridgestone Americas Tire Operations, LLC under State of Georgia Statewide Contract No. 99999-001-SPD0000203-001 for the purchase of new and retreaded tires, in an amount not to exceed three hundred fifty thousand dollars ($350,000.00) per fiscal year. The agreement will be effective upon execution and remain valid through June 20, 2027, with renewal options subject to the continued availability and renewal of the State contract, satisfactory performance, and approved funding. The contract will provide tires on an as-needed basis to support City fleet operations and maintain operational readiness.
4. The Procurement Department requests approval from City Council to authorize a cooperative purchasing agreement with Staples Contract & Commercial LLC under Sourcewell Contract No. 070924-SCC for the purchase of office supplies, furniture, technology products and related goods. The City's agreement will have an initial term of one year from the date of execution, with three additional one-year renewal options, subject to satisfactory performance, the continued availability of the Sourcewell contract, and approved funding. The underlying Sourcewell contract remains in effect through February 2, 2029. Funding is available within approved departmental budgets for the applicable fiscal in an amount not to exceed two hundred thousand dollars ($250,000.00) per fiscal year.
5. The Procurement Department requests approval from City Council to award contracts under RFP No. 26-15 26-21, Special Events Cleaning Services, to provide event cleaning services for City-owned facilities and public events on an as-needed basis. Staff recommends awarding contracts to:• L&A Family Cleaning Services, LLC• The Cleaning Advantage• Project Soy Cleaning, LLC• System 1 Inc.<br>Each contract will have an initial term of one, 1, year, with three, 3, additional one, 1, year renewal options, exercisable at the City’s sole discretion. Each contract shall not exceed $300,000.00 during the initial term, subject to approved budget appropriations.
6. The Procurement Department requests approval from the City Council to award RFP No. 26-25, Municipal Fleet Collision Repair and Body Shop Services to the following vendors:<br data-pasted="true">• Akins Ford LLC<br>• Brilliant Motorsports LLC<br>• Element Fleet Corporation<br>• MEWS Inc. d/b/a Clutch Car Care<br>The contracts will have an initial term of one year, with three additional one-year renewal options. The awarded vendors will provide collision repair and related body shop services for the City’s municipal fleet on an as-needed basis. Multiple awards will ensure service continuity, provide timely and cost-effective repair services, maintain the operational readiness of the City’s fleet, and provide the City with greater flexibility in meeting fleet maintenance needs. Funding is available within the approved General Services Department budget. Each contract shall have a not-to-exceed amount of Two Hundred Fifty Thousand Dollars ($250,000.00) per fiscal year.
7. The Procurement Department requests approval from the City Council to award RFP No. 26, 14, Fire Rescue Heavy Duty Vehicle Maintenance and Repair Services to the following vendors:<br data-pasted="true">• Ten 8 Fire Equipment<br>• Randall Brackett<br>• Springs & Suspension<br>The contracts will have an initial term of one year, with additional one-year renewal options. The awarded vendors will provide maintenance, diagnostics, inspections, and repairs for the City’s Fire Rescue heavy-duty vehicle fleet on an as-needed basis. Multiple awards will ensure service continuity, maintain operational readiness of emergency response vehicles, and provide the City with greater flexibility in meeting fleet maintenance needs. Funding is available within the approved General Services budget. Each contract shall have a not-to-exceed amount of Five Hundred Thousand Dollars ($500,000.00) per fiscal year, subject to annual budget appropriation.

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