City Commission
Agenda — 8 items
- ITN7-25 – Janitorial Services (REBID); Following negotiations, Procurement and staff recommend awarding a contract to Kings Service Solutions for a not-to-exceed amount of $675,000 per year and American Facility Services for a not-to-exceed amount of $315,000 per year. Contract Term: 5-year initial term with two 3-year renewal options</li><li>RFP5-25 - Design, Install, Configure & Maintain Audio Visual Systems; Following negotiations, Procurement and staff recommend awarding a contract to BCI Integrated Solutions. Contract Term: 1-year initial term with four 1-year renewal options; Not to Exceed: $200,000</li></ol>
- Approval of Orange County Tourist Development Tax (TDT) Grant Funding Agreement for Winter Park Playhouse
- Approval of the Interlocal Agreement for Dispatching Services between the City of Winter Park and the City of Maitland
- RFP13-20 - Credit Bureau Systems, Inc. - EMS Billing Services; Requesting approval to waive the formal procurement process and extend the current agreement for one (1) additional year, through October 19, 2026, to align with the existing three-year hardware agreement currently in its second year. Not to Exceed: $175,000
- Applied Aquatic Management, Inc. - Florida Fish and Wildlife Conservation Commission #21352 - Aquatic Plant Control Services; For contracted services to support aquatic vegetation management throughout the City's lakes and waterways. Contract Term: Through August 9, 2028; Not to Exceed: $225,000Tank Wizards Inc. - Pasco County #18-014-LW - Fuel Tank Cleaning, Treatment & Testing Services; For contracted services to assist staff and support City ongoing operations. Contract Term: Through February 19, 2028; Not to Exceed: $200,000</li><li>Ten-8 Fire Equipment Company - NPPGov League of Oregon Cities #PS20240 - Purchase of Fire Truck; For the acquisition of a new fire truck scheduled for replacement. Contract Term: Through May 27, 2026. Amount: $1,140,000Top Line Recreation, Inc. - St. Johns County School District #2022-16 - Playground Equipment, Shade Structure, Surfacing & Related Products & Services; Requesting additional funding to continue supporting the enhancement and maintenance of City playgrounds. Contract Term: Through September 10, 2025; Not to Exceed: $500,000CDW Government - Sourcewell #121923-CDW - Technology Products and Services; Requesting additional funding to support City operations and technology objectives. Contract Term: Through February 27, 2028; Not to Exceed: $800,000Duval Ford, LLC - Florida Sheriffs Association #FSA23-VEH21.0 - Heavy Trucks & Buses; Requesting additional funding for the acquisition of a new vehicle to support City operations. Contract Term: Through September 30, 2025; Amount: $200,000
- Ordinance - Authorizing the lease of 711 Orange Avenue to Winter Park Playhouse, Inc. (1st Reading)
- Approve the following final award recommendations:
- RFP5-25 - Design, Install, Configure & Maintain Audio Visual Systems; Authorization for Procurement and staff to enter into negotiations with the third top-ranked vendor based on the selection committee's recommendation: Teer Audio Visual. Final Award recommendation will be brought back to the City Commission for approval upon completion of negotiations.
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