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Board of County Commissioners

July 16, 2024 ·9:00 AM Final-revised

Board Room

Agenda PDF Minutes PDF Official record ↗

Agenda — 143 items

  1. 1 CALL TO ORDER - 9:00 a.m. (BILL BRASWELL, CHAIR)
  2. 1 Rollcall
  3. 2 INVOCATION
  4. 2 Note
  5. 3 Murphy Hanley, Polk County Fire Rescue Chaplain
  6. 3 Note
  7. 4 PLEDGE OF ALLEGIANCE (BILL BRASWELL, CHAIR)
  8. 4 Rollcall
  9. A. PRESENTATIONS and RECOGNITIONS
  10. A.1. Employee Recognition 24-1173
  11. B. CEREMONIAL PROCLAMATIONS
  12. C. REQUEST FROM THE GENERAL PUBLIC/AUDIENCE AND OPPORTUNITY TO BE HEARD
  13. C.1. Comments.
  14. D. APPROVE CONSENT AGENDA
  15. D.1. Approve Consent Agenda. 24-1123 Approved Pass
  16. E. COUNTY COMPTROLLER (STACY M. BUTTERFIELD, CPA)
  17. E.1. Disbursements. 24-1124 Approved Pass
  18. E.2. Minutes of Regular Board meeting held on July 2, 2024. 24-1125 Approved Pass
  19. E.3. Consider adoption of Resolution authorizing the issuance of Utility System Revenue and Revenue Refunding Bonds, Series 2024 not to exceed $105,000,000. 24-1215 Approved Pass
  20. F. REQUEST FROM ELECTED OFFICIAL and OTHER GOVERNMENTAL AGENCY
  21. G. COUNTY ATTORNEY (RANDY MINK)
  22. G.1. Yarborough Lane Extension Impact Fee Credit Agreement. 24-1137 Approved Pass
  23. H. COUNTY MANAGER (BILL BEASLEY)
  24. H.1. Approve a Construction Manager at Risk, Guaranteed Maximum Price (GMP) Addendum with Rodda Construction, Inc. for Phase I to convert five soccer fields at Simmers Young Park to artificial turf fields. ($5,813,279.00 one-time expense) 24-1168 Approved Pass
  25. H.2. Ratify Agreement No. 2022-100 with Trane U.S. Inc. and approve increased annual estimated recurring expense amount of $3,500,000. 24-1177 Approved Pass
  26. H.3. Approve Consultant Services Authorization (CSA) No. 2021-032-04 with CMHM Architects for Architectural and Engineering (A&E) services for a new Lakeland Hills Fire Rescue EMS Station project. ($213,700.00 one-time expense) 24-1105 Approved Pass
  27. H.4. Approve the first amendment to contract with Lakeland Volunteers in Medicine, Inc. (LVIM) for medical, dental, and behavioral health services to qualified residents. (Total amount not to exceed: $1,341,217 for FY 23/24, $1,376,719 for FY 24/25 and $1,413,641 for FY 25/26) 24-1171 Approved Pass
  28. H.5. Approve piggyback agreement with Lifeline Mobile, Inc. for the purchase of one new mobile medical unit. ($602,326.00 one-time expense) 24-1165 Approved Pass
  29. H.6. Approve the contract with Central Florida Speech & Hearing Center, Inc. for the purchase and build-out of two mobile audiology services cargo vans. (Total amount not to exceed $291,606). 24-1169 Approved Pass
  30. I. COMMISSIONER DISTRICT 1 (GEORGE LINDSEY)
  31. I.1. Commissioner Lindsey Comments.
  32. J. COMMISSIONER DISTRICT 2 (RICK WILSON)
  33. J.1. Commissioner Wilson Comments.
  34. K. COMMISSIONER DISTRICT 4 (MARTHA SANTIAGO)
  35. K.1. Commissioner Santiago Comments.
  36. L. COMMISSIONER DISTRICT 5 (NEIL COMBEE)
  37. L.1. Commissioner Combee Comments.
  38. M. COMMISSIONER DISTRICT 3 (BILL BRASWELL, CHAIR)
  39. M.1. Chair Braswell Comments.
  40. N. LAY BOARD APPOINTMENTS
  41. O. EXPEDITED HEARINGS PURSUANT TO RESOLUTION NO. 2022-089
  42. O.1. Public Hearing (LDCPAS-2024-2 Outdoor Sales Land Use Change CPA) (Adoption Hearing) to consider the Future Land Use Map change from Residential Suburban (RS) to Commercial Enclave (CE) (No Fiscal Impact) 24-1158 Approved Pass
  43. O.2. Public Hearing (LDCT-2024-11 LDC Chapter 9 Text Amendment) (First Reading) to amend multiple sections of Chapter 9 (No Fiscal Impact). 24-1153 Continued Pass
  44. P. PUBLIC HEARINGS
  45. P.1. Public Hearing (LDCPAL-2023-13 Septic to Sewer Text Change CPA) (Adoption Hearing) to consider the adoption of a Large-Scale Comprehensive Plan text amendment to several elements of the Comprehensive Plan will be amended that address new septic tank limitations in areas with Basin Management Action Plans, a new overlay called Nutrient Restoration Plan Overlay (NRPO), and septic tank to sewer conversation in the NRP. (No Fiscal Impact) REQUEST TO CONTINUE 24-1150 Continued Pass
  46. P.2. Public Hearing (LDCT-2023-24 Septic to Sewer) (Adoption Hearing) to consider the adoption of a County-initiated request to amend the Land Development Code to add the Nutrient Restoration Plan Overlay, restrictions on septic tanks, and definitions. (No Fiscal Impact). REQUEST TO CONTINUE 24-1151
  47. P.3. Public Hearing (LDCPAL-2023-12 Green Swamp Density CPA Text) (Transmittal Hearing) to change Section 2.132-D Rural Special Protection Area (Rural-SPA) and modifications of Policy 2.132-D4 and Policy 2.132-D5. (No Fiscal Impact) 24-1149 Approved Pass
  48. P.4. Public Hearing (LDCT-2024-13 Green Swamp Density Measurement Text Amendment) for a LDC Text amending Chapter 5, Section 502, Table 5.3, and Amending Section 506. (No Fiscal Impact) 24-1152 Approved
  49. P.5. Public Hearing to consider adoption of a Resolution to vacate portions of platted, unopened, and unmaintained rights-of-way as shown on the Map of Starr Lake Development and the Replat of Starr Lake Development, Lake Wales, Florida. (No fiscal impact) 24-1176 Approved Pass
  50. P.6. Public Hearing to consider adoption of a Resolution to vacate a portion of a platted public drainage easement as shown on the plat of Country View Estates II. (No fiscal impact) 24-1183 Approved Pass
  51. P.7. Public Hearing to consider adoption of a Resolution to vacate portions of platted, unopened, and unmaintained rights-of-way as shown on the map of Florida Development Co. Tract and on the Replat of Lakewood Heights. (No fiscal impact) 24-1189 Approved Pass
  52. P.8. Public Hearing to consider adoption of a Resolution to vacate a portion of maintained right-of-way for Shady Oaks Drive. (No fiscal impact) 24-1195 Approved Pass
  53. P.3 Public Hearing (LDCPAL-2023-12 Green Swamp Density CPA Text) (Transmittal Hearing) to change Section 2.132-D Rural Special Protection Area (Rural-SPA) and modifications of Policy 2.132-D4 and Policy 2.132-D5. (No Fiscal Impact) 24-1149 Approved Pass
  54. P.9. Public Hearing to consider adoption of a Resolution approving proposed revision to the Utilities Division Schedule of Rates, Charges, and Fees. 24-1174 Approved Pass
  55. P.10. Public Hearing to consider adoption of an ordinance granting an Economic Development Ad Valorem Tax Exemption to an expanding business, known as Project Mix, and approval of a Performance Agreement with the company (Withdrawn upon request of applicant). 24-1207 Withdrawn
  56. P.4 Public Hearing (LDCT-2024-13 Green Swamp Density Measurement Text Amendment) for a LDC Text amending Chapter 5, Section 502, Table 5.3, and Amending Section 506. (No Fiscal Impact) 24-1152
  57. Q. WORK SESSION ITEMS
  58. R. CONSENT AGENDA ITEMS
  59. R. COMMISSIONER DISTRICT 1
  60. R. COMMISSIONER DISTRICT 2
  61. R. COMMISSIONER DISTRICT 3
  62. R. COMMISSIONER DISTRICT 4
  63. R. COMMISSIONER DISTRICT 5
  64. R. COUNTY COMPTROLLER
  65. R.1. Removal of equipment from inventory as listed on Blanket Removal Form 2198. 24-1167 Approved Pass
  66. R. COUNTY MANAGER
  67. R. ECONOMIC DEVELOPMENT
  68. R. TOURISM/SPORTS MARKETING
  69. R. OFFICE OF PLANNING & DEVELOPMENT
  70. R.2. SET HEARING: (LDCD-2024-3 New Tampa Highway Sub-District) to consider the adoption of a Sub-District Change to change 5.92 +/- acres from Business Park Center-1 (BPC-1) to Business Park Center-2 (BPC-2) in the Transit Supportive Development Area (TSDA). The suggested adoption hearing date is August 6, 2024, at 9:15 a.m. 24-1140 Approved Pass
  71. R.3. SET HEARING: (LDCPAL-2024-3 CR 640 Industrial Park CPA) to consider the adoption of a Large-Scale Comprehensive Plan Amendment to change the Future Land Use designation on 380 +/- acres from Phosphate Mining (PM) to Industrial (IND) in the Rural Development Area (RDA). The suggested transmittal date is August 6, 2024, at 9:15 a.m. and the adoption hearing date is October 1, 2024, at 9:15 a.m. 24-1141 Approved Pass
  72. R.4. SET HEARING: (LDCPAL-2024-1 Socrum Loop Rd PRESV CPA) to consider the adoption of a Large-Scale Comprehensive Plan Amendment to change the Future Land Use designation on 6.88+/- acres from Residential Low-X (RL-X) and Office Center-X (OCX) to Preservation-X (PRESVX) in the Green Swamp ACSC, Polk City Special Protection Area (SPA) and Urban Growth Area (UGA). The suggested transmittal date is August 6, 2024, at 9:15 a.m. and the adoption hearing date is December 17, 2024, at 9:15 a.m. 24-1143 Approved Pass
  73. R.5. SET HEARING: (LDCPAS-2023-29 Grove Avenue RH CPA) to consider the adoption of a Small-Scale Comprehensive Plan Amendment to change the Future Land Use designation on 10.76 +/- acres from Residential Suburban (RS) to Residential Low (RL-1) and from Suburban Development Area (SDA) to Urban Growth Area (UGA). The suggested adoption hearing date is August 6, 2024, at 9:15 a.m. 24-1144 Approved Pass
  74. R.6. SET HEARING: (LDCPAS-2024-4 Winter Lake Road RH CPA) to consider the adoption of a Small-Scale Comprehensive Plan Amendment to change the Future Land Use designation on 7.8 +/- acres from Residential Low 2 (RL-2) to Residential High (RH) and in the Urban Growth Area (UGA). The suggested adoption hearing date is August 6, 2024, at 9:15 a.m. 24-1145 Approved Pass
  75. R.7. SET HEARING: (LDCPAL-2023-10 Alderman Rd BPC CPA) to consider the adoption of a Large-Scale Comprehensive Plan Amendment to change the future Land Use designation on 101 +/- acres of a parent tract of 166 +/- acres from Agricultural/Residential Rural (A/RR) and Residential Low (RL) to Business Park Center (BPC) and in the Rural Development Area (RDA), Transit Supportive Development Area (TSDA), Transit Core and Transit Center of the Transit Centers and Corridors Overlay. This case is related to LDCT-2023-23. The suggested transmittal date is August 6, 2024, at 9:15 a.m. and the adoption hearing date is October 1, 2024, at 9:15 a.m. 24-1142 Approved Pass
  76. R.8. SET HEARING: (LDCT-2023-23 Alderman Rd Text Amendment) to amend to Appendix E adding Conditions for development on parent tracts totaling 166.0± acres and in the Rural Development Area (RDA), Transit Supportive Development Area (TSDA), Transit Core and Transit Center of the Transit Centers and Corridors Overlay, related. This case is related to LDCPAL-2023-10. The suggested transmittal date is August 6, 2024, at 9:15 a.m. and the adoption hearing date is October 1, 2024, at 9:15 a.m. 24-1146 Approved Pass
  77. R.9. SET HEARING: (LDWA-2024-21 Garden of Eden Access Waiver) to consider the approval of an Access Waiver to allow eight single-family lots on an easement on 40.41 +/- acres in the Residential Suburban (RS) Future Land Use and Suburban Development Area (SDA). The suggested hearing date is August 6, 2024, at 9:15 a.m. 24-1147 Approved Pass
  78. R.10. SET HEARING: (LDCPAL-2024-2 Wahneta Main Street Commercial Overlay CPA) to change Section 2.134-A of the Wahneta Neighborhood Plan to allow for establishment of the Main Street Commercial Overlay by adding new policies and mapping the Overlay on the Future Land Use Map. The suggested transmittal date is September 3, 2024, at 9:15 a.m. and the adoption hearing date is November 5, 2024, at 9:15 a.m. 24-1148 Approved Pass
  79. R.11. Joyner Oaks Plat for Conditional Approval. (No fiscal impact) 24-1128 Approved Pass
  80. R.12. Millan Oaks Plat for Conditional Approval. (No fiscal impact) 24-1131 Approved Pass
  81. R.13. Pine Pointe at Astoria Plat for Conditional Approval. (No fiscal impact) 24-1132 Approved Pass
  82. R.14. Accept RCMA Daycare Expansion potable water utility system improvements for ownership, operation, and maintenance by Polk County Utilities. (No fiscal impact) 24-1133 Approved Pass
  83. R.15. Accept a one-year warranty and surety in the amount of $5,667.07 in the form of Maintenance Bond No. 100277329 for RCMA Daycare Expansion. (No fiscal impact) 24-1134 Approved Pass
  84. R.16. Approve the release of a warranty and surety in the amount of $102,575.76 in the form of Maintenance Bond No. 7901118545 for Windsor Island Resort Phase 3. (No fiscal impact) 24-1136 Approved Pass
  85. R.17. Assignment of Wynnstone, Cascades, & Brentwood Infrastructure Agreement to Westside Haines City Community Development District. 24-1138 Approved Pass
  86. R.18. Interlocal Agreement between Polk County and the City of Fort Meade for Floodplain Management Services 24-1139 Approved Pass
  87. R. BUILDING
  88. R. DEPUTY COUNTY MANAGER
  89. R. BUDGET & MANAGEMENT SERVICES
  90. R.19. Set Proposed Millage Rate for Fiscal Year 2024/2025 24-1204 Approved Pass
  91. R.20. Set Proposed Millage Rate for the Library Municipal Service Taxing Unit (MSTU) for Fiscal Year 2024/2025. 24-1205 Approved Pass
  92. R.21. Set Proposed Millage Rate for the Parks Municipal Service Taxing Unit for Fiscal Year 2024/2025 24-1208 Approved Pass
  93. R.22. Set Proposed Millage Rate for the Rancho Bonito Municipal Service Taxing Unit (MSTU) for Fiscal Year 2024/2025. 24-1210 Approved Pass
  94. R.23. Set Proposed Millage for the Stormwater Municipal Service Taxing Unit (MSTU) for Fiscal Year 2024/2025. 24-1211 Approved Pass
  95. R. PROCUREMENT
  96. R.24. Approve selection committee’s recommendation to authorize staff negotiations with Clifton Larson Allen LLP for annual financial auditing services to the Board and Elected Officials. (No fiscal impact) 24-1122 Approved Pass
  97. R. COMMUNICATIONS
  98. R. COOPERATIVE EXTENSION SERVICES
  99. R. HEALTH & HUMAN SERVICES
  100. R.25. Approve State Housing Initiative Partnership (SHIP) Program Rehabilitation/Replacement Program Homeowner Assistance Agreement and Grant Agreement for property located in Haines City, FL., for Case #RC23-SHIP-003. ($205,187.50 one-time expense). 24-1112 Approved Pass
  101. R.26. Approve selection committee’s recommendation to authorize staff to enter into contract negotiations with Green Mills Group - United Commons and Smith & Henzy for SHIP funds supporting multi-family rental developments. (No fiscal impact) 24-1196 Approved Pass
  102. R. EQUITY & HUMAN RESOURCES
  103. R. INFORMATION TECHNOLOGY
  104. R. CODE ENFORCEMENT
  105. R. COURT SERVICES
  106. R.27. Approve letter of support for allocation of FY2023 Byrne Justice Assistance Grant funds. 24-1154 Approved Pass
  107. R. RISK MANAGEMENT
  108. R. INDIGENT HEALTH CARE
  109. R. FACILITIES MANAGEMENT
  110. R.28. Approve Consultant Services Authorization (CSA) No. 2022-062-02 with Dewberry Engineers, Inc. for site development/permitting engineering services for a new Sheriff’s Office Evidence Storage Facility project. ($54,609.00 one-time expense) 24-1103 Approved Pass
  111. R.29. Approve selection committee’s recommendation to authorize staff enter into contract negotiations with CPH Consulting, LLC, for Architectural & Engineering Services for a new Polk County utilities northeast regional warehouse-operations building & fleet facility. (No Fiscal Impact) 24-1181 Approved Pass
  112. R. FLEET MANAGEMENT
  113. R.30. Approve piggyback agreement with Syn-Tech Systems, Inc. to upgrade the current Syn-Tech Fuel Master Software utilized at County fuel sites. ($162,191.72 one-time expense, $13,412.88 annual recurring expense) 24-1172 Approved Pass
  114. R. PARKS & NATURAL RESOURCES
  115. R. FIRE RESCUE
  116. R. EMERGENCY MANAGEMENT
  117. R. REAL ESTATE SERVICES
  118. R.31. Approve selection committee’s recommendation to authorize staff negotiations with American Acquisition Group, Florida Acquisition & Appraisal, Inc., HDR Engineering, Inc., and Independence Acquisition & Appraisal, LLC to perform property acquisition services. (No fiscal impact) 24-1121 Approved Pass
  119. R.32. Accept Polk County Utilities Easement from Park Square 27 LLC, as requested through the Development Review Process. (No fiscal impact) 24-1166 Approved Pass
  120. R.33. Adopt Resolutions of Necessity authorizing condemnation for transportation improvements to the intersection of CR 542A (Galloway Road) at 10th Street, Project No. 5400190. (No fiscal impact) 24-1197 Approved Pass
  121. R. ROADS & DRAINAGE
  122. R.34. SET HEARING to Consider Adopting a Resolution Allowing for the Installation of Traffic Calming Devices (Speed Humps) on Old Kissimmee Road, Near Davenport. (Suggested Hearing Date: Tuesday, August 20, 2024, at 9:15 a.m.) (No fiscal impact) 24-1156 Approved Pass
  123. R.35. SET HEARING to Consider Adopting a Resolution Allowing for the Installation of Traffic Calming Devices (Speed Humps) on Willis Road, Near Mulberry. (Suggested Hearing Date: Tuesday, August 20, 2024, at 9:15 a.m.) (No fiscal impact) 24-1157 Approved Pass
  124. R.36. Approve Infrastructure Agreement between Polk County and Lake Gibson Owner, LLC for Walmart Entrance at Daughtery Road (Estimated $142,601.83 one-time expense) 24-1184 Approved Pass
  125. R.37. Approve Modification No. 1 to CSA No. 22-81-01 with AIM Engineering & Surveying, Inc. (Consultant) for Design Services for the 1st Street NW Sidewalk Project. ($30,259.34 one-time expense). 24-1107 Approved Pass
  126. R.38. Approve Amendment 3 to Agreement 2022-018, with Stantec Consulting Services, Inc. for the Imperial Lakes Boulevard drainage improvement project. ($12,750.00 one-time expense from the American Rescue Plan Fund) 24-1164 Approved Pass
  127. R.39. Adopt a Resolution Setting Parking Restrictions on Campo Lane, Hamlet Loop and Meadow Bend Drive, within the Greenfield Village Subdivision, near Davenport. ($4,107.96 one-time expense) 24-1090 Approved Pass
  128. R.40. Adopt a Resolution Setting Speed Limit on Essex Avenue South, near Lakeland. ($100.07 one-time expense) 24-1089 Approved Pass
  129. R.41. Approve Local Agency Program (LAP) Agreement between Polk County and FDOT for FPN 453504-1-38-01 for design services of the North Lake Fitness Trail in the City of Davenport and associated resolution (no fiscal impact). 24-1106 Approved Pass
  130. R.42. Approve Construction Agreement and Resolution with the Florida Department of Transportation. (FDOT) for the US 27 @ Tierra Del Sol Blvd/Central Grove Rd Intersection Improvement Project (no fiscal impact). 24-1109 Approved Pass
  131. R. UTILITIES
  132. R. WASTE & RECYCLING
  133. R. ELECTED OFFICIAL AND OTHER GOVERNMENTAL AGENCY
  134. R. COURT RELATED
  135. R. POLK COUNTY PROPERTY APPRAISER
  136. R. POLK COUNTY SHERIFF
  137. R. POLK COUNTY SUPERVISOR OF ELECTIONS
  138. R. POLK COUNTY TAX COLLECTOR
  139. R.43. Approve budget transfer from Tax Collector Reserve for Contingency to the Tax Collector’s General Fund operating budget for software purchase. ($165,300 one-time transfer and expense) 24-1198 Approved Pass
  140. R. WORKFORCE DEVELOPMENT BOARD
  141. R. COUNTY ATTORNEY
  142. R.44. SET PUBLIC HEARING to consider adoption of an ordinance granting an Economic Development Ad Valorem Tax Exemption for Project Butterfly, a New Business. (Suggested hearing date is August 6, 2024 at 9:00 a.m.) 24-1046 Approved Pass
  143. 137 ANNOUNCEMENTS

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