Transportation Planning Organization (TPO)

Boardroom

Agenda — 30 items

1. 1 Commission Boardroom Polk County Administration Building 330 W. Church Street Bartow, FL 33830
2. 2 INTRODUCTION
3. 1. Call to Order - 9:00 a.m. (Trish Pfeiffer, Polk TPO Chairwomen)
4. 2. Confirmation of Quorum
5. 3. Opportunity for Public Comment
6. 4. Agenda Review - Ryan Kordek, Polk TPO Executive Director
7. 5. Recognition of Service to the Polk TPO for Mayor Roy Tyler Mayor Tyler will be retiring from public service from the City of Haines City. He has served nearly 25 years on the Polk TPO Board including eight years as either the Board’s chairman or vice-chairman. ..body 24-1022
8. 8 CONSENT AGENDA
9. 9 These action items are considered to be routine and will be enacted by one motion. There will be no separate discussion on these items. A Board member may request an item be moved to the regular agenda for discussion.
10. 6. Approve Minutes - February 8, 2024 24-1023
11. 7. Approve Polk TPO Executive Director Quarterly Timesheets and Expense Reimbursements Staff requests the Board to approve the timesheets and expense reimbursements for the Polk TPO Executive Director for the first quarter of 2024, in accordance with FDOT Technical Memorandum 19-05, as amended. 24-1024
12. 8. Approve 2023 Polk TPO Certification Review Staff requests the Board to approve the subject certification review as conducted by the Florida Department of Transportation, District One. 24-1026
13. 9. Approve Draft TPO Resolution 2024-05 Authorizing Chairman to File a Transportation Disadvantaged Trust Fund Planning-Related Activities Grant Application Staff requests the Board to approve the attached resolution to seek funds to support transportation disadvantaged planning-related activities. 24-1027
14. 10. Approve Appointments to the Polk County Transportation Disadvantaged Coordination Board The TPO, as the designated official Planning Agency for the Polk County Transportation Disadvantaged Local Coordinating Board (LCB), has the responsibility to appoint members to serve on the LCB. Staff is requesting the Board to appoint one (1) member, reappoint one (1) member and endorse five (5) alternates representing state agencies, to serve on the LCB. 24-1028
15. 11. Approve Amendment #1 to the Master Services Agreement TPO 20-1009 to Provide a One-Year Extension to Existing Contracts, and to Allow for an Increase in Reimbursement Rates. The Board is requested to approve Amendment #1 to existing Master Service Agreements (MSA) with each of the TPO’s existing general planning consulting firms and to authorize the TPO Chairman to execute this Amendment to the agreements with said firms. Kimley-Horn and Associates, Inc. AECOM Technical Services, Inc. Tindale Oliver & Associates. Inc.; now Alfred Benesch and Company 24-1029
16. 12. Approve Draft Adjusted Urbanized Area Boundaries for Polk County FDOT is requesting the Polk TPO approve the adjusted boundaries for Polk County as depicted in Attachment I. The adjusted boundaries will be used to help review the functional classification (FC) designation of Polk County’s roadway system. The TPO’s Technical Advisory Committee (TAC) recommends approval. 24-1030
17. 17 OTHER ACTION ITEMS (TAB 2)
18. 13. Public Hearing on Draft Amendments to FY 2023/24 - 2027/28 Transportation Improvement Program (TIP) (ROLL CALL VOTE REQUIRED) The Board will hold a public hearing to consider the adoption of amendments to the TIP. It is important that projects appear in the TIP accurately in order to remain eligible for federal funding. FDOT typically requests the TPO to make amendments to the TIP several times a year as certain refinements to programmed projects are made. The TAC recommends approval. 24-1031
19. 14. Review/Approve Draft TPO Resolution 2024-03 approving the Fiscal Year 2024/25 - 2025/26 Unified Planning Work Program (UPWP) and MPO PL Funding Agreement TPO staff will review the grant budget for the next two-year UPWP for the period FY 2024/25 through 2025/26. Staff also requests the Board to approve the attached resolution authorizing the Chairman to execute a Metropolitan Planning Organization Agreement for the receipt of FHWA and FTA transportation planning funds in support of the TPO’s Unified Planning Work Program (UPWP). The TAC recommends approval. a. Presentation on the Draft FY 2024/25 - 2025/26 UPWP b. Review/Approve Draft TPO Resolution 2024-03 Adopting the UPWP and Authorizing the Chairman to Execute the Metropolitan Planning Organization (PL) Agreement 24-1032
20. 15. Review/Approve Consultant Services Authorization (CSA) TPO-20-1009-02-03 with Kimley-Horn and Associates, Inc. to Prepare the Preliminary 2050 Long Range Transportation Plan Update (Part One) at a Cost Not-to-Exceed $200,000.00 Staff will review the scope of services for the referenced project and request the Board authorize its Chairman to execute a consultant services authorization with Kimley-Horn and Associates, Inc. 24-1606
21. 21 PRESENTATIONS AND STATUS REPORTS (TAB 3)
22. 16. Florida’s Turnpike Enterprise Projects Staff from the Florida Turnpike Enterprise (FTE) will provide the committee with an update on several projects in Polk County including the ongoing construction on State Road 570B northeast of Bartow, as well as the Central Polk Parkway in the eastern portion of the County. 24-1607
23. 17. Resilient Polk The project consultant will provide the Board with a presentation on the Transportation Resiliency and Carbon Reduction Plans being prepared for the Polk TPO. 24-1608
24. 24 REPORTS
25. 18. Executive Director's Report
26. 19. Florida Department of Transportation (FDOT) Report
27. 20. Opportunity for Public Comment
28. 21. Board Member Comments
29. 22. Adjournment
30. 30 In accordance with the Americans with Disabilities Act, persons with disabilities needing special accommodations to participate in this proceeding should contact the Board of County Commissioners, Communications Office, at 330 W. Church Street, Bartow. Telephone (863) 534-6090, not later than four days prior to the proceeding. If hearing impaired call: (TDD) (863) 534-7777 or 1-800-955-8771, or Voice impaired call: 1-800-955-8770, via Florida Relay Service. The TPO planning process is conducted in accordance with Title VI of the Civil Rights Act of 1964 and Related Statutes. Any person or beneficiary who believes they have been discriminated against because of race, color, religion, sex, age, national origin, disability, or family status may file a complaint with the TPO’s Title VI Specialist at (863) 534-6486, or by writing Ms. Julia Davis at Post Office Box 9005, Bartow, Florida 33831-9005.