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Polk Regional Water Cooperative

September 16, 2026 ·2:00 PM Final

Lake Myrtle Sports Complex

Official record ↗

Agenda — 41 items

  1. A. Call To Order - 2:00 p.m.
  2. B. Recognition of new primary/alternate appointees of members
  3. C. Agenda Revisions
  4. D. Public Comments (Limited to 3 minutes)
  5. E. Consent Items
  6. E.1. Approve July 2026 BOD Regular Meeting Minutes (Action) 26-1670
  7. E.2. Approve the Clifton Larson Allen Financial LLP FY2027 Statement of Work for Financial Management Accounting Services (Action Item) 26-1671
  8. E.3. Authorization to Submit the Annual SWFWMD Cooperative Funding Agreement Program Applications for the Southeast and West Polk Projects for FY2028 (Action) 26-1672
  9. E.4. Approve Encroachment Agreements with Tampa Electric Company for the Southeast Wellfield Transmission Main Project (Action) 26-1673
  10. E.5. Approve Contingency Request No. 02 to Southeast Wellfield GMP-6, Construction Package 2C, for costs Associated with the Change from Open-Cut to Horizontal Directional Drill on Parcel 3011 (Action) 26-1674
  11. F. Regular BOD Items
  12. F.1. Election of Chairman, Vice-Chairman, and Secretary for the PRWC Regular Board of Directors - FY2027 (Action) 26-1675
  13. F.2. Approve the Agreement for Professional Services with Arrow Group Consulting, LLC for Lobbying and Governmental Consulting Services (Action) 26-1676
  14. F.3. Approve the Legal Representation Agreement with de la Parte, Gilbert, McNamara & Caldevilla, P.A. for General Legal Services and General Counsel of the PRWC (Action) 26-1677
  15. F.4. Approve the First Amendment to the Employment Agreement for the PRWC Southeast Wellfield Project Manager (Action) 26-1678
  16. F.5. Adopt Resolution 2026-07 for the Final PRWC Administrative Budget - FY2027 (Action) 26-1679
  17. F.6. Adopt Resolution 2026-08 for the Final PRWC Conservation Budget - FY2027 (Action) 26-1680
  18. F.7. Approve Resolution 2026-09 Amending the PRWC Policy Manual to Include Chapter 6 (PRWC Procurement Policy) (Action) 26-1681
  19. F.8. Approve Resolution 2026-10 Authorizing the PRWC Workforce Transition Plan (Action) 26-1682
  20. F.9. Approve Resolution 2026-15 Authorizing the Plan to Select an Executive Director (Action) 26-1683
  21. F.10. Adopt Resolution 2026-11 to Approve the Truist Loan Refinancing and New Money Interim Loan (Action Item) 26-1684
  22. G. Recess Regular BOD/Commence Combined Projects BOD
  23. G.1. Election of Chairman, Vice-Chairman, and Secretary for the PRWC Combined Projects Board of Directors - FY2027 (Action) 26-1686
  24. G.2. Adopt Resolution 2026-12 for the Final PRWC Combined Projects Budget - FY2027 (Action) 26-1687
  25. G.3. Update on the Upper Peace River Water Supply Project (Information) 26-1688
  26. G.4. Approve Change Order #10 to the TeamOne Contract (Action) 26-1689
  27. H. Recess Combined Projects BOD/Commence Southeast Wellfield BOD
  28. H.1. Election of Chairman, Vice-Chairman, and Secretary for the PRWC Southeast Wellfield Board of Directors - FY2027 (Action) 26-1690
  29. H.2. Adopt Resolution 2026-13 for the Final PRWC Southeast Wellfield Project Budget - FY2027 (Action) 26-1691
  30. H.3. Update on Southeast Wellfield Project (Information) 26-1692
  31. H.4. Adopt Resolution 2026-11 to Approve the Truist Loan Refinancing and New Money Interim Loan (Action Item) 26-1698
  32. I. Recess Southeast Wellfield BOD/Commence West Polk BOD
  33. I.1. Election of Chairman, Vice-Chairman, and Secretary for the PRWC West Polk Project Board of Directors - FY2027 (Action) 26-1695
  34. I.2. Adopt Resolution 2026-14 for the Final PRWC West Polk Wellfield Project Budget - FY2027 (Action) 26-1696
  35. I.3. Update on the West Polk Wellfield Project (Information) 26-1697
  36. I.4. Adopt Resolution 2026-11 to Approve the Truist Loan Refinancing and New Money Interim Loan (Action Item) 26-1694
  37. J. Recess West Polk BOD/Commence Regular BOD
  38. K. Open Discussion
  39. L. Chair / Executive Director Report
  40. M. Adjournment
  41. 41 In accordance with the American with Disabilities Act, persons with disabilities needing special accommodations to participate in this proceeding should contact the Polk County Communications Office not later than forty eight hours prior to the proceeding. Their offices are located in the Neil Combee Administration Building, 330 West Church Street in Bartow. Telephone (863) 534-6090, TDD (863) 534-7777 or 1-800-955-8771, Voice Impaired 1-800-955-8770 via Florida Relay Service. If a person decides to appeal any decision made by the board with respect to any matter considered at such meeting or hearing, he or she will need a record of the proceedings, and that, for such purpose, he or she may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based.

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