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City Commission

November 19, 2024 Final
Agenda PDF Official record ↗

Agenda — 6 items

  1. <strong>PURCHASE APPROVAL AND BUDGET TRANSFER - JET VAC EQUIPMENT COMPANY, LLC</strong> - RESOLUTION 2024-224 APPROVING THE PURCHASE OF A LATERAL CAMERA LAUNCH, INCLUDING INSTALLATION, FROM JET VAC EQUIPMENT COMPANY, LLC FOR THE UTILITIES WASTEWATER DEPARTMENT IN FISCAL YEAR 2024/2025; APPROVING A BUDGET TRANSFER; AUTHORIZING EXECUTION, AND PROVIDING FOR AN EFFECTIVE DATE. S<em>ynopsis: Approves the Utilities Department Wastewater Division purchase of a Lateral Camera Launch from Jet Vac Equipment Company, LLC, in an amount not to exceed $103,830.08 and authorizes the associated budget transfer.
  2. <strong>MINOR CORRECTIONS - PURCHASING POLICY MANUAL -</strong> RESOLUTION 2024–217 AMENDING THE PURCHASING POLICY MANUAL ADOPTED BY RESOLUTION 2024-202 BY AMENDING THE THRESHOLDS FOR REQUIRING QUOTES AND PURCHASE ORDERS FROM $10,000 TO $7,500, UPDATING THE QUICK REFERENCE GUIDES; AND PROVIDING FOR AN EFFECTIVE DATE. <em>Synopsis: Approves minor changes to the Purchasing Policy Manual adopted by Resolution 2024-202: a simplified "quick reference chart" and lowering the purchase order and quote thresholds from $10,000 to $7,500.
  3. <strong>WORK ORDER APPROVAL - PASSERO ASSOCIATES LLC - </strong>RESOLUTION 2024-218 APPROVING PASSERO ASSOCIATES LLC WORK ORDER 24-114 FOR DESIGN, OE/AAA, GRANT ADMINISTRATION, AND BID ASSISTANCE FOR THE MUNICIPAL AIRPORT ENTRANCE ROAD AND T-HANGAR TAXILANE REHABILITATION PROJECT; AUTHORIZING EXECUTION; AND PROVIDING FOR AN EFFECTIVE DATE. <em>Synopsis: Approves Passero Associates LLC Work Order 24-114 for T-Hangar and Entrance Road Design, in an amount not to exceed $79,200.00.
  4. BUDGET TRANSFER - PLANNING AND CONSERVATION DEPARTMENT - RESOLUTION 2024-221 APPROVING A PLANNING AND CONSERVATION DEPARTMENT BUDGET TRANSFER IN FISCAL YEAR 2024/2025; AND PROVIDING FOR AN EFFECTIVE DATE. <em><span style="font-size: 14px;">Synopsis: Approves a Planning and Conservation </span>Department budget transfer in the amount of $25,000 to be allocated as an additional contribution from the City of Fernandina Beach to the Land Conservation Trust Fund in order to match a citizens outreach contribution totaling $25,000, this in the effort to fulfill a condition of an anonymous donor who will, upon fulfillment of both actions, donate an additional $50,000 to the City of Fernandina Beach Land Conservation Trust Fund.
  5. <strong>PROPOSAL APPROVAL - AMERICAN SKATE RAMP COMPANY </strong>- RESOLUTION 2024-222 APPROVING THE PROPOSAL FROM AMERICAN SKATE RAMP COMPANY FOR CONCEPT DESIGN SERVICES AND CONSTRUCTION DOCUMENTS FOR THE FERANDINA BEACH POE PINSON SKATE PARK EXPANSION IN THE AMOUNT OF $90,000.00; AUTHORIZING EXECUTION; AND PROVIDING FOR AN EFFECTIVE DATE. <em>Synopsis: Approves the American Skate Ramp Company proposal for <em id="isPasted">concept design services and construction documents for the Fernandina Beach Poe Pinson Skate Park expansion, in the amount of </em>$90,000.00.
  6. <strong>PROPOSAL APPROVAL - <span style="text-transform: uppercase;">Hubbard Construction Company</span> </strong>- RESOLUTION 2024-223 APPROVING PROPOSALS FROM ATLANTIC COAST ASPHALT, A DIVISION OF HUBBARD CONSTRUCTION COMPANY, IN AN AMOUNT OF $69,790.84 FOR THE PAVING OF THE WEST END OF ALACHUA STREET; AUTHORIZING EXECUTION; AND PROVIDING FOR AN EFFECTIVE DATE. <em>Synopsis: Approves the proposal from Hubbard Construction Company for paving the west end of Alachua Street in an amount not to exceed $69,790.84.

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