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City Commission

October 21, 2025 Final
Agenda PDF Official record ↗

Agenda — 5 items

  1. <strong>CODE AMENDMENT - BUDGET TRANSFER AUTHORITY</strong> - ORDINANCE 2025-12 AMENDING THE CODE OF ORDINANCES BY AMENDING CHAPTER 2, ADMINISTRATION, ARTICLE VII, FINANCE BY AMENDING SECTION 2-412, BUDGET AMENDMENTS/TRANSFER OF FUNDS TO INCREASE THE CITY MANAGER’S BUDGET TRANSFER AUTHORITY FROM $25,000 FOR INTERDEPARTMENTAL TRANSFERS AND $15,000 FOR DIVISION TRANSFERS TO $50,000 FOR ALL TRANSFERS; AMENDING SECTION 2-426 EXCEPTIONS AUTHORIZING THE CITY MANAGER TO APPROVE CHANGE ORDERS FOR CONTRACTS IN AN AMOUNT NOT TO EXCEED THE LESSER OF TEN PERCENT OF THE TOTAL CONTRACT AMOUNT OR $250,000 IF BUDGETED; AUTHORIZING ADMINISTRATIVE CORRECTIONS OF SCRIVENER’S ERRORS; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE. Synopsis: Approves increasing the City Manager's spending authority for budget transfers and change orders.
  2. <strong>PURCHASE APPROVAL - CLEARGOV BUDGET SOFTWARE </strong>- RESOLUTION 2025-196 APPROVING THE CLEARGOV BUDGET SOFTWARE PURCHASE FOR FISCAL YEAR 2025/2026; AUTHORIZING ADMINISTRATIVE CORRECTION OF SCRIVENER’S ERRORS; AUTHORIZING EXECUTION; AND PROVIDING FOR AN EFFECTIVE DATE. <em>Synopsis: Approves the purchase of software in the amount of $74,000 to improve the process of developing and publishing the annual budget and enable the community to access budget data in a user-friendly interface.
  3. <strong>CHANGE ORDER APPROVAL - KIMLEY-HORN AND ASSOCIATES, INC. - RESOLUTION 2025-194 APPROVING KIMLEY-HORN AND ASSOCIATES, INC. CHANGE ORDER NO. 3 FOR STREETSCAPE DESIGN AND ENGINEERING FOR THE DOWNTOWN REVITALIZATION: 3rd through 6th Streets from Ash to Alachua Streets</span>; APPROVING A BUDGET TRANSFER OF $35,108; AUTHORIZING ADMINISTRATIVE CORRECTION OF SCRIVENER’S ERRORS; AUTHORIZING EXECUTION; AND PROVIDING FOR AN EFFECTIVE DATE. Synopsis: Approves Kimley Horn and Associates, Inc. Change Order No. 3 for design and engineering documents the streetscape of 3rd through 6th Streets from Ash to Alachua Streets within the Downtown area, in the amount of $200,000.
  4. <strong>LEASE AGREEMENT - AMELIA ISLAND PIRATE VOYAGES LLC </strong>- RESOLUTION 2025-192 APPROVING A LEASE AGREEMENT BETWEEN AMELIA ISLAND PIRATE VOYAGES, LLC AND THE CITY OF FERNANDINA BEACH FOR LAND FOR A TICKET KIOSK AT THE FERNANDINA BEACH HARBOR MARINA; AUTHORIZING ADMINISTRATIVE CORRECTION OF SCRIVENER’S ERRORS; AUTHORIZING EXECUTION; AND PROVIDING FOR AN EFFECTIVE DATE. <em>Synopsis: Approves a one-year (optional renewals) lease agreement with Amelia Island Pirate Voyages, LLC, to operate a ticket kiosk at the Fernandina Harbor Marina and land to construct a temporary ticket kiosk.
  5. <strong id="isPasted">BUDGET AMENDMENT — <span style="text-transform: uppercase;">Decontamination Equipment Grant Program AWARD</span> - </strong>RESOLUTION 2025-189 APPROVING ACCEPTANCE OF A FLORIDA DEPARTMENT OF FINANCIAL SERVICES DIVISION OF STATE FIRE MARSHAL GRANT AWARD FROM THE <span style="text-transform: uppercase;">Decontamination Equipment Grant Program FOR THE acquisition OF A </span>FIRE DEPARTMENT <span style="text-transform: uppercase;">Exhaust Gas Removal System IN FISCAL </span>YEAR 2025/2026; APPROVING THE <span style="text-transform: uppercase;">accompanying</span> BUDGET AMENDMENT; AUTHORIZING ADMINISTRATIVE CORRECTION OF SCRIVENER'S ERRORS; AUTHORIZING EXECUTION; AND PROVIDING FOR AN EFFECTIVE DATE. <em>Synopsis: Accepts the Florida Department of Financial Services Division of State Fire Marshal Grant Award for a Fire Department Exhaust Gas Removal System ("EGRS"), in the amount of $41,789.

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