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Council Work Session

August 4, 2025 ·1:30 PM Final

Main Library - Council Chambers

Agenda PDF 📹 Watch video Official record ↗

Agenda — 49 items

  1. 1. Call to Order
  2. 2. Economic Development and Housing
  3. 2.1 Approve a Third Mortgage Modification Agreement between Palmetto Preservation, LTD. and the City of Clearwater authorizing a new property manager, HK Management LLC, and permitting administrative approval of future management changes; and authorize appropriate officials to execute the same. ID#25-0669
  4. 2.2 Approve the adoption of the City of Clearwater’s 2025/2026-2029/2030 Consolidated Plan and 2025/2026 Annual Action Plan, which is the first Action Plan of the new Consolidated Plan, to implement the goals and objectives set forth in the Consolidated Plan, and authorize the appropriate officials to enter into agreements with HUD and organizations approved for funding, together with authorization to execute administrative adjustments to same as needed. ID#25-0684 ▶ jump to 1:47
  5. 3. General Services
  6. 3.1 Authorize the purchase of vehicles (heavy and light duty) and equipment in the not-to-exceed amount of $12,713,580.00 pursuant to Clearwater Code Section 2.563(1)(c) Piggyback, 2.563(1)(d) Non-competitive purchases, and 2.561(5) Small Purchases; Authorize an increase to purchase order with Enforcement One of Oldsmar, FL for the upfit of ten Ford Police Interceptors in an amount of $169,172.75 bringing the purchase order total to $444,172.75 pursuant to ITB 46-22; Declare the vehicles and equipment being replaced as surplus and authorize for disposal at auction or trade-in, whichever is in the best interest of the City, pursuant to Clearwater Code Section 2.623(7)(c) public auction or (e) trade-in; Authorize lease purchase under the City's Master Lease Purchase Agreement or internal financing via an interfund loan from the Capital Improvement Fund, whichever is deemed to be in the City's best interest and authorize the appropriate officials to execute the same. (Consent) ID#25-0654 ▶ jump to 14:36
  7. 4. Parks and Recreation
  8. 4.1 Approve a Sponsorship Agreement between the City of Clearwater and Floridacentral Credit Union, a Financial Institution located at 3333 Henderson Blvd, Tampa for sponsorship and other associated rights with respect to The BayCare Sound and authorize the appropriate officials to execute same. (consent) ID#25-0614 ▶ jump to 22:46
  9. 4.2 Authorize an Agreement with Saffire LLC. (Saffire) of Austin, TX to provide cloud-based software services that enable customer access and online ticket purchases for City of Clearwater events, for the term August 7, 2025 through August 6, 2026, with three, one-year renewal options pursuant to RFP 04-25 and authorize the appropriate officials to execute same. (consent) ID#25-0627 ▶ jump to 28:13
  10. 4.3 Authorize an increase on purchase order to Williamson Dacar Associates dba Williamson Design Associates (WDA) of Clearwater, FL for the interior and furniture design for the Clearwater Beach Library at the Clearwater Beach Recreation Center in the amount of $19,575.00 bringing the design service total to $112,115.00 and authorize the appropriate officials to execute same. (consent) ID#25-0637 ▶ jump to 30:30
  11. 4.2 Authorize an Agreement with Saffire LLC. (Saffire) of Austin, TX to provide cloud-based software services that enable customer access and online ticket purchases for City of Clearwater events, for the term August 7, 2025 through August 6, 2026, with three, one-year renewal options pursuant to RFP 04-25 and authorize the appropriate officials to execute same. (consent) ID#25-0627 ▶ jump to 28:21
  12. 4.4 Authorize purchase orders to Ballfer Service Group of Ruskin, FL, Cardinal Fence LLC of Clearwater, FL, and Smith Fence Company of Clearwater FL, for comprehensive fencing products and services for various projects throughout the city in the cumulative annual not-to-exceed amount of $1,000,000.00, for initial term August 1, 2025 through July 31, 2026, with three, one-year renewal options pursuant to Invitation to Bid 31-25 and authorize the appropriate officials to execute same. (consent) ID#25-0651 ▶ jump to 33:43
  13. 4.5 Authorize an increase to purchase order with WSP USA Inc for Parks and Recreation Department Bridge Inspections in the amount of $67,575.50, bringing the total to $148,483.25, pursuant to RFQ 34-23, Engineer of Record Consulting Services, and authorize the appropriate officials to execute same. (consent) ID#25-0576
  14. 4.6 Authorize an Agreement between the City of Clearwater and The Greater Clearwater Regional Chamber of Commerce dba AMPLIFY Clearwater to provide visitor information services at the Clearwater Beach Visitor Information Center, for the period October 1, 2025 through September 30, 2029, at a cost not to exceed $307,496.60 over the term of the Agreement and authorize the appropriate officials to execute same. (consent) ID#25-0646 ▶ jump to 35:12
  15. 4.7 Authorize a purchase order to Meridian Rapid Defense Group, of Pasadena, California for the purchase of a Meridian Archer Trailer Kit 1000 in the total amount of $129,785.18, pursuant to Clearwater Code of Ordinances Sections 2.563(1)(c), piggyback, and 2.563(1)(d), Impractical, and authorize the appropriate officials to execute same. (consent) ID#25-0668 ▶ jump to 37:08
  16. 5. Planning
  17. 5.1 Approve the Interlocal Agreement between the City of Clearwater and Forward Pinellas for the Clearwater Beach South Transportation Action Plan (TAP); authorize a one-time city payment of $50,000 to Forward Pinellas; and authorize the appropriate officials to execute same. (consent) ID#25-0689 ▶ jump to 41:18
  18. 6. Public Works
  19. 6.1 Approve a Purchase Order to Atlantic Pipe Services (APS) of Sanford, FL for stormwater conveyance pipe and structure cleaning, inspection, lining and repair services in the not-to-exceed amount of $1,000,000.00, for an initial one-year term with option for two additional one-year terms on a unit price basis, pursuant to Clearwater Code of Ordinances Section 2.563.(1)(c), Piggyback, and authorize the appropriate officials to execute same. (consent) ID#25-0497 ▶ jump to 47:54
  20. 6.2 Approve a purchase order to American Grinding Company, of Grand Rapids, MI, for sidewalk grinding and maintenance on a unit price basis in the amount of $850,000.00 through July 30, 2026, pursuant to Clearwater Code of Ordinances Section 2.563 (1)(c), piggyback and authorize the appropriate officials to execute same. (consent) ID#25-0643 ▶ jump to 49:15
  21. 7. Public Utilities
  22. 7.1 Authorize purchase order(s) to multiple vendors as listed, for the maintenance, repairs, and related purchases, in the cumulative annual amount of $1,250,000.00, for term August 8, 2025 through August 7, 2026, with two, one-year renewal options pursuant to City Code of Ordinances Sections 2.563(1)(a), Single Source, and 2.563(1)(d), Standardization, and authorize the appropriate officials to execute same. (consent) ID#25-0626 ▶ jump to 50:28
  23. 7.2 Authorize a purchase order and agreement to Aquatic Informatics of Vancouver, BC, for Linko software and WIMS Rio Software subscription for water and wastewater plants in the not-to-exceed amount of $84,398.44, of which $24,020.00 is a ratify and confirm, for the term January 1, 2025, through December 31, 2026, pursuant to City Code Section 2.563(1)(d) impractical to bid and authorize the appropriate officials to execute same. (consent) ID#25-0688 ▶ jump to 51:30
  24. 7.3 Authorize a Purchase Order to Hach Company of Loveland, CO for the purchase of testing equipment, laboratory instruments, chemicals, parts, and related supplies and services in the amount of $361,864.64, of which $11,864.64 is a ratify and confirm, for the term of June 14, 2025, through August 4, 2026, with two (2), one-year renewal options pursuant to Clearwater Code of Ordinances Sections 2.563(1)(a) single source and 2.563(1)(d) non-competitive purchases - impractical. (consent) ID#25-0694 ▶ jump to 52:43
  25. 8. Solid Waste
  26. 8.1 Approve a Professional Services Agreement between the City of Clearwater and Thompson Consulting Services, LLC for debris monitoring services pursuant to RFP 25-25, and authorize the appropriate officials to execute same. (consent) ID#25-0670 ▶ jump to 54:02
  27. 9. City Attorney
  28. 9.1 Adopt Ordinance 9807-25 on second reading, annexing certain real property whose post office address is 2885 and 2860 Sunset Point Road and an unaddressed parcel on Sunset Point Road, Florida 33759 with certain rights-of-way of Union Street, Soul Road, and County Road 193, Clearwater, Florida 33759 into the corporate limits of the city and redefining the boundary lines of the city to include said addition. Ord.9807-25 2nd rdg
  29. 9.2 Adopt Ordinance 9808-25 on second reading, amending the future land use element of the Comprehensive Plan of the city to designate the land use for certain real property whose post office address is 2885 and 2860 Sunset Point Road and an unaddressed parcel on Sunset Point Road, together with certain rights-of-way of Union Street, Soule Road, County Road 193, Clearwater, Florida 33759, upon annexation into the City of Clearwater, as Institutional (I). Ord.9808-25 2nd rdg
  30. 9.3 Adopt Ordinance 9809-25 on second reading, amending the Zoning Atlas of the city by zoning certain real property whose post office address is 2885 and 2860 Sunset Point Road and an unaddressed parcel on Sunset Point Road, Clearwater, Florida 33759, together with certain rights-of-way of Union Street, Soule Road upon annexation into the City of Clearwater, as Institutional (I) Ord.9809-25 2nd rdg
  31. 9.4 Adopt Ordinance 9828-25 on second reading, annexing certain real property whose post office address is 1408 Seabreeze Avenue, Clearwater, Florida 33756, together with the abutting right-of-way of Seabreeze Street, into the corporate limits of the city and redefining the boundary lines of the city to include said addition. Ord.9828-25 2nd rdg
  32. 9.5 Adopt Ordinance 9829-25 on second reading, amending the future land use element of the Comprehensive Plan of the city to designate the land use for certain real property whose post office address is 1408 Seabreeze, Clearwater, Florida 33756, upon annexation into the City of Clearwater, as Residential Low (RL). Ord.9829-25 2nd rdg
  33. 9.6 Adopt Ordinance 9830-25 on second reading, amending the Zoning Atlas of the city by zoning certain real property whose post office address is 1408 Seabreeze Avenue, Clearwater, Florida 33756, upon annexation into the City of Clearwater, as Low Medium Density Residential (LMDR). Ord.9830-25 2nd rdg
  34. 9.7 Adopt Ordinance 9831-25 on second reading, annexing certain real property whose post office address is 1115 Ridge Avenue, Clearwater, Florida 33755, together with certain Ridge Avenue right-of-way, into the corporate limits of the city and redefining the boundary lines of the city to include said addition. Ord.9831-25 2nd rdg
  35. 9.8 Adopt Ordinance 9832-25 on second reading, amending the future land use element of the Comprehensive Plan of the city to designate the land use for certain real property whose post office address is 1115 Ridge Avenue, Florida 33755, upon annexation into the City of Clearwater, as Residential Low (RL). Ord.9832-25 2nd rdg
  36. 9.9 Adopt Ordinance 9833-25 on second reading, amending the Zoning Atlas of the city by zoning certain real property whose post office address is 1115 Ridge Avenue, Clearwater, Florida 33755, upon annexation into the City of Clearwater, as Low Medium Density Residential (LMDR). Ord.9833-25 2nd rdg
  37. 10. Gas System
  38. 10.1 Authorize an increase and extension on purchase order to Heath Consultants, Inc. of Houston, TX for gas leak surveys, corrosion inspections and meter maintenance in the annual amount of $85,072.22 for year three, increasing the annual not-to-exceed amount from $217,360.00 to $302,432.22 and extend by 149 Calendar days, through December 31, 2025, pursuant to Invitation to Bid (ITB) 15-22 and authorize the appropriate officials to execute the same. ID#25-0692 ▶ jump to 55:19
  39. 11. City Manager Verbal Reports ▶ jump to 56:15
  40. 12. City Attorney Verbal Reports
  41. 13. Council Discussion Item
  42. 13.1 Proclamations Process - Councilmember Mannino ID#25-0691 ▶ jump to 56:56
  43. 14. New Business (items not on the agenda may be brought up asking they be scheduled for subsequent meetings or work sessions in accordance with Rule 1, Paragraph 2). ▶ jump to 97:41
  44. 15. Closing Comments by Mayor ▶ jump to 98:05
  45. 13.1 Proclamations Process - Councilmember Mannino ID#25-0691 ▶ jump to 77:21
  46. 16. Adjourn ▶ jump to 101:16
  47. 17. Presentation(s) for Council Meeting
  48. 17.1 Diversity Poster Contest Presentation - Karen Swafford, HR Division Manager ID#25-0444
  49. 17.2 US Coast Guard Appreciation Month Proclamation ID#25-0672