Council Work Session
Main Library - Council Chambers
Agenda — 61 items
- 1. Call to Order
- 2. Presentations
- 2.1 January Service Awards
- 2.2 The Sound Quarterly Update - Susan Crockett, Ruth Eckerd Hall, President and CEO
- 3. Economic Development and Housing
- 3.1 Sunset the Affordable Housing Advisory Committee and adopt Resolution 26-01.
- 3.2 Declare as surplus certain real property located at 706 N. Missouri Avenue Clearwater, Florida 33755, approve the transfer of the property to the City of Clearwater Community Redevelopment Agency, and authorize appropriate officials to effectuate the transaction. (APH)
- 4. Gas System
- 4.1 Authorize purchase orders to Florida Industrial Products of Tampa, FL, Hughes Supply HAJOCA Corp. of St. Petersburg, FL, Mine and Mill Supply Company of Lakeland, FL, Tampa Winsupply of Tampa, FL, and Technico Gas LLC of Lake Worth, FL for the supply of galvanized steel pipe and fittings in the cumulative annual not-to-exceed the amount of $200,000.00 with the option for two, one-year renewals, pursuant to Invitation to Bid No. 02-26 and authorize the appropriate officials to execute same. (consent)
- 4.2 Authorize a purchase order to AECOM Technical Services of Tampa, FL, for design consulting services of Clearwater Beach Gas Pipeline Intercoastal Subaqueous Crossings in the not-to-exceed amount of $934,000.00 pursuant to Request for Qualifications No. 30-25 and authorize the appropriate officials to execute same. (consent)
- 4.3 Ratify and confirm an increase to the Purchase Order with Trillium Transportation Fuels, LLC dba Trillium CNG (Trillium) of Houston TX for the maintenance, remote monitoring, diagnostics, and repair services of the compressed natural gas (CNG) stations in the amount of $15,575.74 bringing the total purchase order amount for year one ending November 30, 2025 to $130,575.74 pursuant to ITB 61-24, and authorize the appropriate officials to execute same. (consent)
- 5. Public Works
- 5.1 Approve a Purchase Order to Bayside Dredging LLC of Clearwater, FL, for inspection and dredging services at stormwater locations throughout the City in the annual not-to-exceed amount of $750,000.00 for an initial one-year term, with one, one-year renewal option on a unit price basis, pursuant to Clearwater Code of Ordinances Section 2.563 (1)(c), Piggyback and authorize the appropriate officials to execute same. (consent)
- 5.2 Continue to February 5, 2026: Approve a Roadway Transfer Agreement with the Town of Belleair for a certain portion of Watkins Road pursuant to Florida Statute 335.0415(3) and authorize the appropriate officials to execute same. (consent)
- 6. Planning
- 6.1 Approve the annexation, initial Future Land Use Map designation of Residential Medium (RM) and initial Zoning Atlas designation of Medium Density Residential (MDR) District for Unaddressed S. McMullen Booth Road, together with the abutting right-of-way of S. McMullen Booth Road and pass Ordinances 9866-26, 9867-26, 9868-26 on first reading. (ANX2025-11011)
- 6.2 Approve the annexation, initial Future Land Use Map designation of Residential Suburban (RS) and initial Zoning Atlas designation of Low Density Residential (LDR) District for 2265 N. McMullen Booth Road and pass Ordinances 9869-26, 9870-26 and 9871-26 on first reading. (ANX2025-11012)
- 6.3 Update on North Ward Elementary School roof repairs and disposition strategy. (WSO)
- 7. Information Technology
- 7.1 Approve a services agreement with Charter Communications dba Spectrum Enterprise (Spectrum) of St. Louis, MO, for cable, internet access and point-to-point data network services in the amount of $400,000.00, for services from October 1, 2025 through September 30, 2030, pursuant to Clearwater Code of Ordinances Section 2.563 (1)(d), Non-competitive purchase (Impractical), and authorize the appropriate officials to execute same. (consent)
- 7.2 Authorize an increase to the purchase order with Accela, Inc. of San Ramon, CA for the renewal of plan review and database licensing for ePermitHub plan review services supporting the City’s land management and permitting software services for the term that began in May 2024 through October 5, 2029, in the amount of $388,964.53, for a revised not to exceed amount of $2,292,747.64 pursuant to Clearwater Code of Ordinances Code Section 2.563 (1)(d), Non-competitive purchase (Impractical), and authorize the appropriate officials to execute same. (consent)
- 8. Customer Service
- 8.1 Approve an agreement with Cayenta, a division of N. Harris Computer Corp., of British Columbia, Canada, for support and maintenance, professional services, and hosted AI agent services in support of the Utility Billing Management System, for a total not-to-exceed amount of $1,192,873.13, for the 5-year term beginning November 1, 2025 through October 31, 2030, pursuant to Clearwater Code of Ordinances Section 2.563(1)(d), Non-competitive purchase (impractical), and authorize the appropriate officials to execute same. (consent)
- 9. Marine & Aviation
- 9.1 Accept Florida Department of Transportation (FDOT) Grant Agreement Amendment (No. 453898-1-94-01) in the amount of $1,100,000.00 for the Parking Lot Expansion and Rehabilitation at Clearwater Executive Airport and authorize the appropriate officials to execute same. (consent)
- 9.2 Approve a purchase order to and lease Agreement with Mobile Modular Management Corporation for the lease of one five-wide modular building to temporarily house Fixed Base Operator (FBO) operations at Clearwater Executive Airport during terminal and parking lot construction in the amount of $147,833.16 pursuant to City Code 2.563(1)(c), piggyback, and authorize the appropriate officials to execute same. (consent)
- 10. Public Utilities
- 10.1 Authorize Purchase Orders to Core and Main LP, and Pasco Pipe Supply Inc. of FL, for ductile iron pipes, fittings, mechanical joint restraints, and polyethylene tubing in the cumulated annual not-to-exceed amount of $400,000.00, for the term January 16, 2026 through January 15, 2027, with two, one-year renewal options pursuant to ITB 57-25 Ductile Iron Pipes, Fittings, and authorize the appropriate officials to execute same. (consent)
- 10.2 Authorize an increase and a ninety day extension of the existing purchase order with Odyssey Manufacturing Company of Tampa, Florida, for the supply of liquid sodium hypochlorite in the amount of $300,000.00, increasing the annual not-to-exceed amount from $1,500,000.00 to $1,800,000.00, and extending the term for ninety days through April 16, 2026, pursuant to ITB 04-23 and authorize the appropriate officials to execute same. (consent)
- 10.3 Approve an agreement between Hadronex Inc. dba SmartCover Systems, of Escondido, California, and the City of Clearwater Public Utilities Department for the use of SmartCover software for online mapping and monitoring service, continued hardware and extended warranties for all existing wastewater system units; participation in the SmartCare maintenance program, including system troubleshooting, routine proactive maintenance , parts and labor, for the term February 01, 2026 through January 31, 2028, in the amount of $438,398.64 pursuant to City Code 2.563(1)(d) Non-competitive purchase (impractical), and authorize the appropriate official to execute same. (consent)
- 10.4 Authorize purchase orders to Core and Main LP of St. Louis, MO, Empire Pipe and Supply Company Inc of Sanford, FL, Ferguson Enterprises, LLC dba Ferguson Waterworks of Tampa, FL, Staline Waterworks of Charlotte, NC, and Tampa Winsupply of Tampa, FL, for the supply of service brass and brass valves in the cumulative annual not-to-exceed amount of $395,000.00 with the option of two, one-year renewals pursuant to Invitation to Bid (ITB) 60-25, Service Brass and Brass Fittings, and authorize the appropriate officials to execute same. (consent)
- 11. Parks and Recreation
- 11.1 Approve a professional services agreement and work order with PBK Architects, for the design of the Eddie C. Moore Complex Renovations project (25-0032-PR) in the amount of $1,430,149.00 per Request for Qualifications (RFQ) 41-25; transfer $740,000 from Athletic Fields R & R (M2207) to E.C. Moore Renovations (C2510) at mid-year; and authorize the appropriate officials to execute same. (consent)
- 12. City Clerk
- 12.1 Appoint John Carey to the Brownfields Advisory Board to fill the Resident category for a term set to expire January 15, 2030. (consent)
- 12.2 Reappoint Philip Kirkpatrick to the Brownfields Advisory Board to fill the Government Representative category for a term set to expire on January 15, 2030. (consent)
- 12.3 Approve the Mayor’s reappointment of Melanie Humphrey to the Clearwater Housing Authority Board for a term ending January 15, 2030. (consent)
- 12.4 Appoint Mark Lutz to the Public Art and Design Board, as the citizen representative, with a term set to expire on January 15, 20230. (consent)
- 12.5 Reappoint Dean Strickland to the Municipal Code Enforcement Board with a term set to expire on January 15, 2029. (consent)
- 12.6 Appoint an individual to the Marine Advisory Board with a term set to expire on January 15, 2030.
- 12.7 Appoint Candace Gardner, Timothy Hughes, Bianca Latvala, Kelly Kelly, Michael Rubino, Glenna Wentworth, and Nana Westmark to the Community Resiliency and Leisure Services Advisory Board with terms set to expire on January 15, 2030. (consent)
- 12.8 Schedule a special work session on Monday, February 9, 2026 at 9:00 a.m. and on Wednesday, March 4, 2026 at 2:00 p.m. for the purpose of holding a strategic planning session at the Morningside Recreation Center. (consent)
- 12.9 Approve the 2026 State Legislative Agenda. (consent)
- 13. City Attorney
- 13.1 Adopt Ordinance 9858-26 on second reading, amending Clearwater Code of Ordinances Sections 2.063, 2.411, 2.412, 2.413, and 2.425 relating to the Clearwater Employees’ Pension Plan.
- 13.2 Adopt Ordinance 9859-26 on second reading, amending Clearwater Code of Ordinances Section 2.561 relating to Public-Private Partnerships; repeal Sections 2.581 - 2.587 relating to Public-Private Partnerships.
- 13.3 Approve a retainer agreement with Banker Lopez Gassler Law Firm P.A. for Willis Kelsey vs. City of Clearwater and authorize the appropriate officials to execute same. (consent)
- 13.4 Approve a retainer agreement with Banker Lopez Gassler Law Firm P.A. for Vanessa Thorrington vs. Carolyn A. Morobitto, Michael J. Sanders and City of Clearwater and authorize the appropriate officials to execute same. (consent)
- 13.5 Approve renewal of worker's compensation agreement with the law firm of Banker Lopez Gassler and authorize the appropriate officials to execute same. (consent)
- 14. City Manager Verbal Reports
- 15. City Attorney Verbal Reports
- 16. Council Discussion Item (requested at a prior meeting or added between meetings via Councilmember request to the City Manager)
- 16.1 Reinstating Public Comment for Non-Agenda Items - Councilmember Cotton
- 16.2 Discuss City Attorney’s Resignation - Councilmember Mannino
- 16.3 Discuss City Attorney Search Process - Mayor Rector
- 17. New Business (requests by Councilmembers to add discussion items to the next work session or, if agreed to by the majority of Council, at the upcoming council meeting instead)
- 18. Council Comments
- 19. Closing Comments by Mayor
- 20. Adjourn
- 21. Presentation(s) for Council Meeting
- 21.1 Volunteer Program 2025 Annual Recap - Kelsy Johnson, Recreation Specialist