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Town Council

February 21, 2024 Final
Agenda PDF 📹 Watch video Official record ↗

Agenda — 11 items

  1. <strong>Discussion </strong>and <strong>Possible</strong> action regarding non-renewal of the contract for the art festival. Sponsored by Mayor Elizabeth Tricoche.
  2. <strong>Consideration</strong> and <strong>Approval</strong> of a Demolition Design Contract with Chen Moore and Associates in the amount of $77,350.00, in order to continue with Phase II of Town Hall demolition. Enclosed are the demolition plans.
  3. <strong id="isPasted">Consideration</strong> and <strong>Approval</strong> to piggyback off the Seminole County Sheriff's Office/Contract with HG2 Emergency Lighting to outfit (3) new police vehicles with emergency lights and equipment for $34,388.00, pursuant to Section 2-1.2 of the Procurement Ordinance. Enclosed are the piggyback documents.
  4. Ratification of Approval of emergency authorization in accordance with Section 2-1.3 of the Town's Emergency Procurements provisions for the Shepard Broad Causeway Bridge. Further approving Change Order No. 2 to a contract between the Town and Engineering Control Systems, Corp. dated February 2, 2023 for an approximate amount of $347,545.00, which includes $22,651.00 for repair design and approximately $324,894.00 for the additional construction work. Enclosed are the supporting documents.
  5. <strong>Consideration </strong>and<strong> Approval</strong> of a Resolution approving Change Order 1 to BC – 158 – Rehabilitation of Broad Causeway Bridge # 85101 contract in the amount of $94,275.87 with BCC/Lakes Engineering Controls Systems Corp for repair of the Broad Causeway West Relief Bridge (BC – 158 – Rehabilitation of Shepard Broad Causeway Bridge # 85101) for additional Construction Inspection Services. Enclosed are the supporting documents.
  6. <strong>Consideration </strong>and<strong> Approval </strong>of a Resolution approving Change Order No. 1 to a contract between the Town and Engineering Control Systems, Corp. dated February 2, 2023 for BC-158 Shepard Broad Causeway Rehabilitation Project Bridge 875101. The Change Order is for the amount of $196,594.00 for services needed by FPL, for Installation for Exploratory Hand Digging, and Hydro Excavation to Connect Existing FPL Conduit to the New Pull Box at the Shepard Broad Causeway; plus the purchase and installation of FPL Conduit and Cable. Enclosed are the supporting documents.
  7. <strong>Consideration </strong>and<strong> Approval </strong>of Resolution awarding a competitively bid contract to Kearns Construction Company, the lowest responsible, responsive bidder, in the amount of $363,400.00, pursuant to RFP No. 5-1015-PW-0-2023/FVR<strong><strong id="isPasted">-</strong></strong>BHI Artificial Reef - Marine Park Construction, in accordance with Section 2-1.1 of the Procurement Ordinance; and approving Budget Amendment No. 1 for $113,400.00 for the additional cost of the project. Enclosed are the supporting documents.
  8. <strong id="isPasted">Ratification </strong>and <strong>Approval</strong> of emergency authorization in accordance with Section 2-1.3 of the Town’s emergency procurement provisions for the purchase of an emergency power generator for the Bay Harbor Islands Police Department in an amount not to exceed $160,415.00. Sponsored by Council Member Stephanie Bruder.
  9. <strong>Consideration</strong> and <strong>Approval</strong> of an ordinance on first reading amending Section 5 3/4-16 of the Town Code of Ordinances to change the name of the Litigation Committee to Mitigation Committee. Sponsored by Council Member Robert Yaffe.
  10. <strong id="isPasted">Consideration</strong> and <strong>Approval</strong> of an ordinance on second reading amending Sections 1-2, 2-21, 18-24, 2-1.1, 53/4-8, 23-16.1, and 18-25 of the Town Code defining "Publication" of Public Notice in order to provide a definition of and remove the requirement for newspaper publication. Enclosed is a copy of the proposed ordinance.
  11. <strong id="isPasted">Consideration </strong>and <strong>Approval</strong> of a Resolution for the Fourth Extension of the Lease Agreement between Sunshine Gasoline Distributors, Inc. and the Town of Bay Harbor Islands to May 31, 2024, for operation of a motor fuel service station and convenience store at 1501 Broad Causeway, Bay Harbor Islands, Florida. Enclosed are the proposed resolution and the Lease Extension agreement.

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