Napa-Vallejo Waste Management Authority

4381 Broadway Street, Ste 201 American Canyon, CA 94503

Agenda — 32 items

1. 1 Members of the public are encouraged to participate in the meeting by submitting written comments electronically to the Executive Director at NVWMA@countyofnapa.org. This email will be monitored during the meeting. Public comments will be accepted until the Chair closes public comment for each item during the meeting. All comments will be distributed to the Board members and included in the records. Submit Public Comments Via Email @: NVWMA@countyofnapa.org
2. 2 GENERAL INFORMATION
3. 3 The Napa-Vallejo Waste Management Authority meets the 3rd Monday of each month at 4:00 P.M. at 4381 Broadway Street, Suite 201, American Canyon, California 94503. The meeting room is wheelchair accessible. Requests for disability related modifications or accommodations, aids or services may be made no less than 72 hours prior to the meeting date by contacting 707 299-1731. The Agenda is divided into two sections:
4. 4 CONSENT ITEMS
5. 5 These matters typically include routine financial or administrative actions, as well as final adoption of ordinances that cannot be both introduced and adopted at the same meeting. Any item on the CONSENT CALENDAR will be discussed separately at the request of any person. CONSENT CALENDAR items are usually approved with a single motion.
6. 6 ADMINISTRATIVE ITEMS
7. 7 These items include significant policy and administrative actions, and are classified by program areas. Immediately after approval of the CONSENT CALENDAR, ADMINISTRATIVE ITEMS will be considered. All materials relating to an agenda item for an open session of a regular meeting of the Napa-Vallejo Waste Management Authority which are provided to a majority or all of the members of the Board by Board members, staff or the public within 72 hours of, but prior to the meeting, will be available for public inspection, at the time of such distribution, in the office of Auditor Controller, 1195 Third Street, Suite B-10, Napa CA 94559, Monday through Friday between the hours of 8:00 a.m. and 5:00 p.m., except for County holidays. Materials distributed to a majority or all of the members of the Board at the meeting will be available for public inspection at the public meeting if prepared by the members of the Board or Napa Vallejo Waste Management staff, and after the public meeting if prepared by some other person. Availability of materials related to agenda items for public inspection does not include materials which are exempt from public disclosure under Government Code sections 6253.5, 6254, 6254.3, 6254.7, 6254.15, 6254.16, or 6254.22.
8. 8 ANY MEMBER OF THE AUDIENCE DESIRING TO ADDRESS THE BOARD ON A MATTER ON THE AGENDA, please proceed to the rostrum and, after receiving recognition from the Chair, give your name and your comments or questions. In order that all interested parties have an opportunity to speak, please be brief and limit your comments to the specific subject under discussion. Time limitations shall be at the discretion of the Chair or Board. AGENDA AVAILABLE ONLINE AT www.countyofnapa.org
9. 9 page break
10. 1. CALL TO ORDER
11. 2. ROLL CALL
12. 3. PLEDGE OF ALLEGIANCE
13. 4. PUBLIC COMMENT
14. 14 In this time period, anyone who wishes to speak to the Authority Board of Directors regarding any subject over which the Board has jurisdiction, that is not on the agenda, or to request consideration to place an item on a future Board agenda, may do so at this time. Individuals will be limited to a three minute presentation. The Board of Directors will take no action as a result of any item presented at this time.
15. 5. PRESENTATIONS AND COMMENDATIONS
16. 6. APPROVAL OF MINUTES
17. A. Approval of Board Minutes for the June 15, 2026 Regular Meeting. 26-1623
18. 7. CONSENT ITEMS
19. A. Recommend acceptance of the Auditor-Controller’s Quarterly Internal Controls Review for the Napa-Vallejo Waste Management Authority for the quarter ended June 30, 2026. (Fiscal Impact: None, Discretionary) 26-1615
20. B. Approval and Authorization for the Executive Director to sign a Budget Amendment to increase appropriations in Maintenance Infrastructure/Land in the amount of $630,000, offset by available fund balance, to record increase in the annual Postclosure Maintenance costs as of June 30, 2026. 26-1627
21. C. Budget Amendment C&D Facility: Approval and Authorization for the Executive Director to sign a Budget Amendment request, carrying forward the remaining balance of $4,533,753 for FY 2026-2027. The carry forward of $4,533,753 is in addition to the already approved FY 2026-2027 budget of $22,252,000. The total remaining amount for the project is $26,785,753. 26-1628
22. D. Approval and authorization for the Chair of the Board to sign the Fourth Amendment to Agreement 2023-02 with Sonoma RSA, Inc. dba RSA+, for continued architectural and engineering support during construction of the C&D Building at the Devlin Road Transfer Station, Project #17810, increasing the maximum contract amount by $350,000. The new amount of the contract shall not exceed $3,959,000. Approval and Authorization for the Executive Director to sign a Budget Amendment to increase appropriations for RSA+ $350,000. This increase will be offset by the $4,533,753 budget carryover funds from 2025-2026. 26-1629
23. E. Approval and Authorization for the Executive Director to sign a Budget Amendment to increase appropriations for the Authority’s American Canyon Sanitary Landfill (ACSL) Maintenance-Equipment budget in the amount of $20,000, offset by available fund balance. This is to replace the current five SolarEdge SE10kW three-phase inverters with SMA 20kW three-phase inverters. This amendment will increase our Maintenance-Equipment budget from $15,000 to $35,000. The cost of inverter replacement is $27,840. 26-1698
24. 8. ADMINISTRATIVE ITEMS
25. A. Executive Director to report on Authority related activities. 26-1624
26. 9. FACILITIES BUSINESS ITEMS
27. 10. OTHER BUSINESS ITEMS
28. A. Discussion of any items Board members wish to have addressed at a future meeting date. 26-1625
29. B. Reports of current information relevant to the Authority by the member jurisdictions: 26-1626
30. 11 CLOSED SESSION
31. 12. ADJOURNMENT
32. 32 The next regularly scheduled meeting of the Authority Board of Directors will be held on November 16, 2026.

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