SUBJECT: Approval of a 5-year Software License Agreement with Samsara via Carahsoft for GPS and Telematic Hardware and Software for City of Merced Fleet Vehicles for a Total Contract Amount of $112,578 REPORT IN BRIEF Considers entering into a 5-year License Agreement with Samsara via Carahsoft for GPS and Telematic hardware and software to provide real-time GPS tracking, and predictive maintenance alerts - all from a single integrated platform in the amount of $112,578 utilizing the cost savings government procurement program (Sourcewell). RECOMMENDATION City Council - Adopt a motion: A. Waiving the City’s competitive bidding requirement as permitted by Merced Municipal Code section 3.04.210 and authorizing the purchase to be made with a cooperative purchase agreement through Sourcewell, a government procurement program; and, B. Approving a 5-year License Agreement with Samsara via Carahsoft through Sourcewell National Cooperative Purchasing contract #020221-SAM; and, C. Approving future amendments to adjust the number of vehicles with licensed software based on addition and removal of vehicles in the City’s fleet; and, D. Authorizing the City Manager to execute the necessary documents.

Consent Item Passed Introduced June 27, 2025

What this record is

Amount: $113K
Runs until: June 27, 2030 4 years away calculated from the contract term stated in the record
Type: amendment
Field: Technology

Read automatically from the title of the official record. The source document below is authoritative.

Committee: City Council/Public Finance and Economic Development Authority/Parking Authority
Requested by: Public Works
Introduced: June 27, 2025
On agenda: July 21, 2025
Passed: July 21, 2025