SUBJECT: Approval to Execute Amendment #18 with Tyler Technology for $296,200 and $49,859 for a Performance Bond for a Total not to Exceed Amount of $5,371,306 and Approval to Execute Amendment #3 with SDI Presence LLC for $293,973 for a Total not to Exceed Amount of $1,234,818, and Increase Expenditure Authority to Thor Inc. by $20,000 for a Total not to Exceed Amount of $879,690 for ERP CIP180003 Completion, and a Five-Year SaaS Agreement with Tyler Technologies for ERP Software, Hosting, Support, and Services with a Total Amount not to Exceed $2,655,064, Including a 5% Contingency REPORT IN BRIEF Considers approval to execute amendment #18 with Tyler Technology for $296,200 and $49,859 for a Performance Bond for a total not to exceed amount of $5,371,306 and approval to execute amendment #3 with SDI Presence LLC for $293,973 for a total not to exceed amount of $1,234,818, and increase expenditure authority to Thor Inc. by $20,000 for a total not to exceed amount of $879,690 for ERP CIP180003 completion, and a five-year SaaS Agreement with Tyler Technologies for ERP software, hosting, support, and services with a total amount not to exceed $2,655,064, including a 5% contingency. RECOMMENDATION City Council - Adopt a motion: A. Approving eighteenth amendment with Tyler Technology for $296,200 for a not to exceed total contract amount of $5,321,447; and, B. Authorizing the City Manager to execute a $49,859 future contract amendment to extend the duration of the performance bond for the duration of the Tyler ERP project for a not to exceed total contract amount of $5,371,306 and contingent upon approval as to form by the City Attorney; and, C. Approving third amendment to the professional services agreement with SDI Presence LLC for $293,973 for a not to exceed total contract amount of $1,234,818; and, D. Authorizing an increase of $20,000 to the expenditure authority under the services agreement with THOR, Inc; and, E. Authorizing the City Manager to execute any necessary documents; and, F. Waiving the City’s competitive bid requirements as per Merced Municipal Code Section 3.04.210; and, G. Approving a 5-year contract with Tyler Technology for $2,528,632 and 5% contingency of $126,432 for a not to exceed amount of $2,655,064 for ERP Software, Hosting, Support, Training, Education and Services; and, H. Authorizing the City Manager to execute future contract amendments with Tyler Technology with a not to exceed the expenditure authority from recommendation G and contingent upon approval as to form by the City Attorney; and, I. Authorizing the City Manager to execute zero-dollar future contract amendments with Tyler Technology and contingent upon approval as to form by the City Attorney; and, J. Authorizing the Finance Officer to make the necessary budget adjustments.

Action Items Agenda Ready Introduced April 23, 2025

Committee: City Council/Public Finance and Economic Development Authority/Parking Authority
Requested by: Information Technology Department
Introduced: April 23, 2025
On agenda: May 5, 2025
Passed: May 5, 2025

Where it was heard