SUBJECT: Approval to Waive the Competitive Bid Process to Allow for the Cooperative Purchase with Competitively Bid Contracts; State of California Cooperative Agreement 1-24-70-19-11 , 1-24-70-19-19 , 1-24-70-19-25 , 1-22-70-31A , 1-22-70-31B , 1-22-70-31C , 1-22-70-37 , 1-23-70-04C, 1-21-70-04A , 1-21-70-08H , 1-21-70-08B Awarded to Vendors Entisys Solutions, Inc. dba e360, Ahead, Inc., dba Kovarus, Inc. in CA , Presidio Networked Solutions Group, LLC , Granite Data Solutions , Dell Marketing, L.P. , PC Specialists, Inc. dba Technology Integration Group (TIG) , CDW Government, LLC , UBEO Business Services , NWN Corporation in a not to Exceed Amount of $300,000 in Fiscal Year 2025/2026 REPORT IN BRIEF Considers approval to waive the competitive bid process to allow for the cooperative purchase with competitively bid contracts; State of California Cooperative Agreement 1-24-70-19-11 , 1-24-70-19-19 , 1-24-70-19-25 , 1-22-70-31A , 1-22-70-31B , 1-22-70-31C , 1-22-70-37 , 1-23-70-04C, 1-21-70-04A , 1-21-70-08H , 1-21-70-08B Awarded to Vendors Entisys Solutions, Inc. dba e360, Ahead, Inc., dba Kovarus, Inc. in CA , Presidio Networked Solutions Group, LLC , Granite Data Solutions , Dell Marketing, L.P. , PC Specialists, Inc. dba Technology Integration Group (TIG) , CDW Government, LLC , UBEO Business Services , NWN Corporation in a not to Exceed Amount of $300,000 in Fiscal Year 2025/2026 RECOMMENDATION City Council - Adopt a motion: A. Approving to waive the competitive bidding requirements as stated in Section 3.04.210 of the Merced Municipal Code due to cooperative purchasing; and, B. Approving the use of State of California Cooperative Agreement 1-24-70-19-11 (IT Hardware, Enterprise Technology - Exagrid/HPE); and, C. Approving the use of State of California Cooperative Agreement 1-24-70-19-19 (IT Hardware, Enterprise Technology - Dell/Gigamon/Palo Alto); and, D. Approving the use of State of California Cooperative Agreement 1-24-70-19-25 (IT Hardware, Enterprise Technology - Cisco/Commvault /Netscout/Netskope/PureStorage); and, E. Approving the use of State of California Cooperative Agreement 1-22-70-31A (IT Hardware, PC Goods - Dell: Desktops, Thin/Zero Desktops, & Thin Laptops); and, F. Approving the use of State of California Cooperative Agreement 1-22-70-31B (IT Hardware, PC Goods - Dell: Chromebooks, & Monitors); and, G. Approving the use of State of California Cooperative Agreement 1-22-70-31C (IT Hardware, PC Goods - Dell: Laptops); and, H. Approving the use of State of California Cooperative Agreement 1-22-70-37 (IT Hardware, PC Goods - Panasonic: Rugged Laptops); and, I. Approving the use of State of California Cooperative Agreement 1-23-70-04C (IT Hardware, Plotters/Wide Format Printers (36" & 64"); and, J. Approving the use of State of California Cooperative Agreement 1-21-70-04A (IT Hardware, Printers and MFD's (HP Desktops and MFD's); and, K. Approving the use of State of California Cooperative Agreement 1-21-70-08H (IT Hardware, Rugged Tablets/Rugged 2-in-1 Devices, Panasonic); and, L. Approving the use of State of California Cooperative Agreement 1-21-70-08B (IT Hardware, Tablets (Including Rugged)/2-in-1 Devices, Dell); and, M. Authorizing the City Manager to execute the necessary documents; and, N. Authorizing the City Manager to execute the necessary documents for future contract amendments in motion B though L and contingent upon approval as to form by the City Attorney; and, O. Authorizing the purchase of up to $300,000 for goods between vendors Entisys Solutions, Inc. dba e360, Ahead, Inc., dba Kovarus, Inc. in CA , Presidio Networked Solutions Group, LLC , Granite Data Solutions , Dell Marketing, L.P. , PC Specialists, Inc. dba Technology Integration Group (TIG) , CDW Government, LLC , UBEO Business Services , NWN Corporation.

Consent Item Passed Introduced April 17, 2025

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Committee: City Council/Public Finance and Economic Development Authority/Parking Authority
Requested by: Information Technology Department
Introduced: April 17, 2025
On agenda: July 7, 2025
Passed: July 7, 2025