SUBJECT: Authorization to Use the County of Riverside Agreement #8084445 and #7754679 for Microsoft Licensing of Software, Subscriptions, and Services with Vendor Software House International and Microsoft for a Period of May 1, 2025, to April 30,2028 in a not to Exceed Amount of $686,614 and Approving Contract Documents REPORT IN BRIEF Considers authorizing to utilize the County of Riverside Agreement #8084445 and #7754679 for Microsoft Licensing of software, subscriptions, and services with vendor Software House International and Microsoft for a Period of May 1, 2025, to April 30,2028 in a not to exceed amount of $686,614 and approving contract documents. RECOMMENDATION City Council - Adopt a motion: A. Waiving the City’s competitive bid requirements as stated in Section 3.04.210 for piggybacking; and, B. Authorizing the City Manager to execute Change of Channel Partner and Change of Reseller agreements; and, C. Approving the Agreements with SHI and Microsoft for software Licenses, Subscriptions, and Services; and, D. Authorizing the City Manager to execute future contract amendments that do not exceed 135% of the $267,270 value of the agreement for subscription-based cloud services totaling $360,814 for the three-year duration of the agreement; and, E. Authorizing the City Manager to execute future contract amendments that do not exceed 135% of the $108,000 value of the agreement for usage-based technology services totaling $145,800 for the three-year duration of the agreement; and, F. Authorizing the City Manager to execute future contract amendments to the Microsoft Unified Support Agreement that do not exceed $180,000; and, G. Authorizing the Finance Officer to transfer $52,529 from Fund 7008-Support Services to Fund 7009-Computer Replacement and appropriating the same in the current fiscal year; and, H. Authorizing the Finance Officer to make necessary budget adjustments for future contract amendments; and, I. Authorizing the Finance Officer to make any necessary transfers and appropriation for funds to be used explicitly for expenditures of new software licenses, subscriptions, or services during the contract term.

Action Items Agenda Ready Introduced March 3, 2025

What this record is

Held by: Vendor Software House International and Microsoft
Amount: $687K
Runs until: March 3, 2028 2 years away calculated from the contract term stated in the record
Type: amendment
Field: Technology

Read automatically from the title of the official record. The source document below is authoritative.

Committee: City Council/Public Finance and Economic Development Authority/Parking Authority
Introduced: March 3, 2025
On agenda: April 21, 2025
Passed: April 21, 2025