SUBJECT: Approval to Waive the Competitive Bid Process to Allow for the Cooperative Purchase with Competitively Bid Contracts; State of California Cooperative Agreement 1-22-70-37 (PC Goods - Panasonic Rugged Laptops, State of California Cooperative Agreement 1-22-70-08H (Rugged Tablets/Rugged 2-in-1 Devices, Panasonic, State of California Cooperative Agreement 1-19-70-19H-3 (Enterprise Technology(Data Center Equipment) Hewlett Packard Enterprise (HPE) OEM, Monterey County Office of Education CALSAVE #530067, State of Utah Cooperative Online Marketplace Contract MA3458, Sourcewell Contract #081419, Sourcewell Contract #121923, NASPO ValuePoint Contract with State of Utah Cooperative Contract AR3227, National IPA contracts with Cobb County, GA Contract 23-6692-02 and City of Mesa,AZ Contract 2018011-01, State of California Software Licensing Program Agreement SLP-22-70-0025M Commvault, State of California Software Licensing Program Agreement SLP-23-70-0025R Adobe, State of California Software Licensing Program Agreement SLP-24-70-0025X FreshWorks with CDW-G in a not to Exceed Amount of $500,000 in Fiscal Year 2024/2025 REPORT IN BRIEF Considers approving to waive the competitive bid process to allow for the cooperative purchase with competitively bid contracts; (State of California Cooperative Agreement 1-22-70-37 (PC Goods - Panasonic Rugged Laptops, State of California Cooperative Agreement 1-22-70-08H (Rugged Tablets/Rugged 2-in-1 Devices, Panasonic, State of California Cooperative Agreement 1-19-70-19H-3 (Enterprise Technology(Data Center Equipment) Hewlett Packard Enterprise (HPE) OEM, Monterey County Office of Education CALSAVE #530067, State of Utah Cooperative Online Marketplace Contract MA3458, Sourcewell Contract #081419, Sourcewell Contract #121923, NASPO ValuePoint Contract with State of Utah Cooperative Contract AR3227, National IPA contracts with Cobb County, GA contract 23-6692-02 and City of Mesa,AZ contract 2018011-01, State of California Software Licensing Program Agreement SLP-22-70-0025M Commvault, State of California Software Licensing Program Agreement SLP-23-70-0025R Adobe, State of California Software Licensing Program Agreement SLP-24-70-0025X FreshWorks) with CDW-G in a not to exceed amount of $500,000 in Fiscal Year 2024/2025. RECOMMENDATION City Council - Adopt a motion: A. Approving to waive the competitive bidding requirements as stated in Section 3.04.210 of the Merced Municipal Code due to cooperative purchasing; and, B. Approving the use of State of California Cooperative Agreement 1-22-70-37 (PC Goods - Panasonic Rugged Laptops); and, C. Approving the use of State of California Cooperative Agreement 1-22-70-08H (Rugged Tablets/Rugged 2-in-1 Devices, Panasonic); and, D. Approving the use of State of California Cooperative Agreement 1-19-70-19H-3 (Enterprise Technology(Data Center Equipment) Hewlett Packard Enterprise (HPE) OEM); and, E. Approving the use of Monterey County Office of Education CALSAVE #530067; and, F. Approving the use of State of Utah Cooperative Online Marketplace Contract MA3458; and, G. Approving the use of Sourcewell Contract #081419; and, H. Approving the use of Sourcewell Contract #121923; and, I. Approving the use of NASPO ValuePoint Contract with State of Utah Cooperative Contract AR3227; and, J. Approving the use of the National IPA contracts with Cobb County, GA contract 23-6692-02; and, K. Approving the use of the National IPA contracts with City of Mesa, AZ contract 2018011-01; and, L. Approving the use of State of California Software Licensing Program Agreement SLP-22-70-0025M Commvault; and, M. Approving the use of State of California Software Licensing Program Agreement SLP-23-70-0025R Adobe; and, N. Approving the use of State of California Software Licensing Program Agreement SLP-24-70-0025X FreshWorks; and, O. Authorizing the City Manager or Deput City Manager to execute the necessary documents; and, P. Authorizing the Finance Officer to make necessary budget adjustments; and, Q. Authorizing the City Manager or Deput City Manager to execute the necessary documents for future contract amendments in motion B though N; and, R. Authorizing the purchase of $500,000 of technology solutions with contracts in motion B through O.

What this record is

Held by

Competitively Bid Contracts

Amount

$500K

Runs until

Not stated in the agenda text — the term is normally in the signed agreement, attached to the original item ↗

Type

purchase

Field

Technology

technology contracts in CA that end within a year →
Governments publish the end date in the award. That date is when the work goes back out to bid, and it is usually stated years ahead.

Read automatically from the title of the official record. The source document below is authoritative.

Committee

City Council/Public Finance and Economic Development Authority/Parking Authority

Requested by

Housing Department

Introduced

April 23, 2024

On agenda

July 1, 2024

Passed

July 1, 2024

Where it was heard

City Council/Public Finance and Economic Development Authority/Parking Authority Jul 1, 2024 approved Pass

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