SUBJECT: Approval of a Supplemental Appropriation in the Fleet Replacement Fund 7006 in the Amount of $334,729, Approval to Waive the Competitive Bidding Requirements, and Authorizing the Purchase of One Vac-Con Model VPD3611LHAEN-P/1300 (700-10855) Through a Cooperative Purchasing Agreement with Sourcewell via Municipal Maintenance Equipment in the Amount of $627,867.50 REPORT IN BRIEF Considers approving to waive the City’s competitive bidding requirements pursuant to Merced Municipal Code Section 3.04.210 to purchase a vac-con truck through the government procurement program Sourcewell. RECOMMENDATION City Council - Adopt a motion: A. Approving a supplemental appropriation from the unreserved, unencumbered fund balance in the Fund 7006-Fleet Replacement and appropriating to Vehicle Expenditure in the amount of $334,729 to purchase the replacement of one vac-con truck; and, B. Waiving the City’s competitive bidding requirement as permitted by Merced Municipal Code section 3.04.210 to utilize a cooperative purchasing agreement through Sourcewell, a government procurement program; and, C. Approving the purchase of one new Vac-Con Combination Sewer and Storm Drain Cleaner in the amount of $627,867.50, including applicable taxes and fees, from Municipal Maintenance Equipment through Sourcewell contract #091520-DIV; and, D. Authorizing the City Manager to execute the necessary documents, approving change orders not to exceed 10% of the total purchase price; and, E. Authorizing the Finance Officer to make the necessary budget adjustments; and, F. Authorizing the City Buyer to issue the Purchase Order.

Consent Item Passed Introduced February 6, 2024

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Committee: City Council/Public Finance and Economic Development Authority/Parking Authority
Requested by: Public Works
Introduced: February 6, 2024
On agenda: February 20, 2024
Passed: February 20, 2024