SUBJECT: Approval of a Three-Year Contract for RecTrac Management Software, Support, Hosting, and Migration Services with Vermont Systems in the Amount of $54,154 and a 5% Contingency of $2,708 for a Total Contracted Amount of $56,862 REPORT IN BRIEF Considers approving to waive the competitive bid process and approving procurement through Vermont Systems’ multiyear contract in a not to exceed amount of $56,862. RECOMMENDATION City Council - Adopt a motion: A. Approving to waive the competitive bidding requirements as stated in Section 3.04.210 of the Merced Municipal Code for standardization; and, B. Approving the Services Agreement with Vermont Systems; and, C. Approving the Hosting Services Agreement (HSA) with Vermont Systems; and, D. Approving the PayTrac Payment Services Addendum (PTPSA) with Vermont Systems; and, E. Approving the Sub-Merchant Application and Agreement (SMAA) with Vermont Systems; and, F. Approving the Terms of Service (TOS) with Vermont Systems; and, G. Approving the Annual Services Quote with Vermont Systems; and, H. Approving the Hardware Quote with Vermont Systems; and, I. Authorizing the City Manager or designee to execute the necessary documents.

What this record is

Held by

Vermont Systems 6 records across this site

Amount

$54K

Runs until

November 18, 2027 1 years away calculated from the contract term stated in the record

Type

purchase

Field

Technology

See everything else expiring in this field →

Read automatically from the title of the official record. The source document below is authoritative.

Vermont Systems also holds

Approve an Amendment to the Contract with Vermont Systems, Inc., for RFP No. 602512-12, for Records Management Systems; and authorize the Chief Financ… Clark County, NV Approval of contract with Vermont Systems Crossville, TN Consider a memorandum/resolution approving a three-year agreement with Vermont Systems for Recreation Software, in the amount of $93,139. $93K Killeen, TX ends Oct 18, 2027 Action: PayTrac Payment Services Addendum to the Vermont Systems, Inc., Software License, Maintenance and Support Agreement (Jill Olsen) Lake Havasu City, AZ Approve Amendment #1 to RFP-602809-17/BJC - Term Contract for Parks and Recreation Business Management Software System with Vermont Systems, Inc., Ess… Seminole County, FL

Committee

City Council/Public Finance and Economic Development Authority/Parking Authority

Requested by

Information Technology Department

Introduced

November 18, 2024

On agenda

December 2, 2024

Passed

December 2, 2024

Where it was heard

City Council/Public Finance and Economic Development Authority/Parking Authority Dec 2, 2024 approved Pass