SUBJECT: Acceptance of Future Reimbursement from McLaren’s Insurance for a Refuse Roll-Off Truck that is Damaged Beyond Repair, Approval of a Supplemental Appropriation in the Fleet Replacement Fund 7006 in the Amount of $225,429, and Approval to Waive the Competitive Bidding Requirements and Authorizing the Purchase of One Refuse Roll-Off Truck Through a Cooperative Purchasing Agreement with Sourcewell via Interstate Truck Center for $204,935.40, Plus Applicable State and DMV Fees REPORT IN BRIEF Considers approving future reimbursement approving a supplemental appropriation in Fund 7006-Fleet Vehicle Replacement in the amount of $225,645 and approval to waive the competitive bid requirement and authorize the purchase of one roll-off refuse truck and accept future reimbursement from McLaren’s Insurance. RECOMMENDATION City Council - Adopt a motion: A. Accepting insurance reimbursement and increasing revenue in the amount of $179,936.00 (estimate) from McLaren’s Insurance in Fund 7006-Fleet Replacement and approving the use of pooled cash until reimbursement from insurance is received; and, B. Approving a supplemental appropriation from the unreserved, unencumbered fund balance in the Fund 7006-Fleet Replacement and appropriating to Vehicle Expenditure in the amount of $225,429 to purchase the replacement of the unrepairable roll-off refuse truck; and, C. Waiving the City’s competitive bidding requirement as permitted by Merced Municipal Code section 3.04.210 and authorizing the purchase to be made with a cooperative purchase agreement through Sourcewell, a government procurement program; and, D. Approving the purchase of Refuse Roll-Off Truck in the amount of $204,935.40, plus applicable State and DMV fees, from Interstate Truck Center through Sourcewell contract #060920-PMC; and, E. Authorizing the City Manager or Deputy City Manager to execute the necessary documents, the Finance Officer to make the necessary budget adjustments and the City Buyer to issue the Purchase Order, and approval of change orders not to exceed 10% of the total purchase price.

What this record is

Held by

McLaren’s Insurance 3 records across this site

Amount

$225K

Runs until

no end date published in this record

Type

amendment

Field

Vehicles & equipment

Read automatically from the title of the official record. The source document below is authoritative.

McLaren’s Insurance also holds

SUBJECT: Approval to Accept Future Reimbursement from McLaren’s Insurance for a Destroyed Police Motorcycle, Approval of an Appropriation in the Amoun… $29K Merced, CA SUBJECT: Acceptance of Reimbursement from McLaren’s Insurance for a Destroyed Street Sweeper, Approval of an Appropriation in the Amount of $311,301 t… $311K Merced, CA

Committee

City Council/Public Finance and Economic Development Authority/Parking Authority

Requested by

Public Works

Introduced

April 28, 2023

On agenda

May 15, 2023

Passed

May 15, 2023