SUBJECT: Acceptance of Reimbursement from McLaren’s Insurance for a Destroyed Street Sweeper, Approval of an Appropriation in the Amount of $311,301 to Fund 674 - Vehicle Replacement, Approval to Waive Competitive Bidding Requirements, and Approval to Purchase a Replacement Street Sweeper Through a Cooperative Purchasing Agreement with Sourcewell from Municipal Maintenance Equipment (M.M.E.) REPORT IN BRIEF Requests approval to accept an insurance reimbursement and appropriate funds to replace a destroyed street sweeper, as well as waiving the City's competitive bidding requirements to purchase the street sweeper utilizing a cooperative purchasing agreement with Sourcewell. RECOMMENDATION City Council - Adopt a motion: A. Accepting insurance reimbursement and increasing revenue in an amount up to $311,301(estimate) from McLaren’s Insurance in Fund 674 - Fleet Capital Replacement; and, B. Approving a supplemental appropriation in the amount of $311,301 to Fund 674 - Fleet Capital Replacement to purchase the replacement of the destroyed street sweeper; and, C. Authorizing the use of pooled cash until a reimbursement is received from McLaren’s Insurance; and, D. Waiving the City’s competitive bidding requirement as permitted by Merced Municipal Code section 3.04.210 and authorizing the purchase of the street sweeper to be made through a cooperative purchasing agreement with Sourcewell, a government procurement program; and, E. Approving the purchase of one street sweeper model A9, in the amount of $311,300.70, from Municipal Maintenance Equipment (M.M.E.) through Sourcewell contract # 122017-SZW; and, F. Authorizing the City Manager or the Deputy City Manager to execute any necessary documents and to approve change orders not to exceed 10% of the total purchase amount, the Finance Officer to make the appropriate budget adjustments, and City Buyer to issue the Purchase Order.

What this record is

Held by

McLaren’s Insurance 3 records across this site

Amount

$311K

Runs until

no end date published in this record

Type

amendment

Field

Vehicles & equipment

Read automatically from the title of the official record. The source document below is authoritative.

McLaren’s Insurance also holds

SUBJECT: Acceptance of Future Reimbursement from McLaren’s Insurance for a Refuse Roll-Off Truck that is Damaged Beyond Repair, Approval of a Suppleme… $225K Merced, CA SUBJECT: Approval to Accept Future Reimbursement from McLaren’s Insurance for a Destroyed Police Motorcycle, Approval of an Appropriation in the Amoun… $29K Merced, CA

Committee

City Council/Public Finance and Economic Development Authority/Parking Authority

Requested by

Public Works

Introduced

October 13, 2021

On agenda

November 1, 2021

Passed

November 1, 2021