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Board of Supervisors

May 14, 2024 ·10:00 AM Final ·City of South Lake Tahoe City Hall - Council Chambers 1901 Lisa Maloff Way, South Lake Tahoe, CA

https://edcgov-us.zoom.us/j/83165752277

Agenda PDF Minutes PDF 📹 Watch video Official record ↗

Agenda — 71 items

1 ADDENDUM
2 There is a change to the title of item 7.
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4 Although the County strives to offer remote participation, be advised that remote Zoom participation is provided for convenience only. In the event of a technological malfunction, the only assurance of live comments being received by the Board is to attend in person. Except for a noticed teleconference meeting, the Board reserves the right to conduct the meeting without remote access if there is a malfunction. PUBLIC PARTICIPATION INSTRUCTIONS: The Board of Supervisors meeting room will be open to the public. The meeting will continue to be live-streamed via Zoom and YouTube. Members of the public may address the Board in-person or via Zoom to make a public comment. The public should call into 530-621-7603 or 530-621-7610. The Meeting ID is 831 6575 2277. Please note you will be able to join the live-stream 15 minutes prior to the posted meeting start time. To observe the live stream of the Board of Supervisors meeting go to https://edcgov-us.zoom.us/j/83165752277. To observe the Board of Supervisors meetings via YouTube, click https://www.youtube.com/channel/UCUMjDk3NUltZJrpw2CL7Zkg. If you are joining the meeting via zoom and wish to make a comment on an item, press the "raise a hand" button. If you are joining the meeting by phone, press *9 to indicate a desire to make a comment. Speakers will be limited to 3 minutes.By participating in this meeting, you acknowledge that you are being recorded. If you choose not to observe the Board of Supervisors meeting but wish to make a comment on a specific agenda item, please submit your comment in writing. You are encouraged to submit your comment in writing by 4:00 PM on the Monday before the meeting to ensure the Board of Supervisors has adequate time to review. Please submit your comment to the Clerk of the Board at edc.cob@edcgov.us. Your comment will be placed into the record and forwarded to the Board of Supervisors.
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6 Vision Statement Exceptional quality of life with a strong sense of community, rural character, managed growth, and opportunity for all. This institution is an equal opportunity provider and employer.
7 Live Web Streaming and archiving of most Board of Supervisors meeting videos, all meeting agendas, supplemental materials and meeting minutes are available on the internet at: http://eldorado.legistar.com/Calendar.aspx The County of El Dorado is committed to ensuring that persons with disabilities are provided the resources to participate in its public meetings. Please contact the office of the Clerk of the Board if you require accommodation at 530-621-5390 or via email, edc.cob@edcgov.us, preferably no less than 24 hours in advance of the meeting. The Board of Supervisors is concerned that written information submitted to the Board the day of the Board meeting may not receive the attention it deserves. The Board Clerk cannot guarantee that any FAX, email, or mail received the day of the meeting will be delivered to the Board prior to action on the subject matter.
8 The Board meets simultaneously as the Board of Supervisors and the Board of Directors of the Air Quality Management District, In-Home Supportive Services, Public Housing Authority, Redevelopment Agency and other Special Districts. For Purposes of the Brown Act § 54954.2 (a), the numbered items on this Agenda give a brief description of each item of business to be transacted or discussed. Recommendations of the staff, as shown, do not prevent the Board from taking other action. Materials related to an item on this Agenda submitted to the Board of Supervisors after distribution of the agenda packet are available for inspection during normal business hours in the public viewing packet located in Building A, 330 Fair Lane, Placerville or in the Board Clerk's Office located at the same address. Such documents are also available on the Board of Supervisors' Meeting Agenda webpage subject to staff's ability to post the documents before the meeting.
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10 PROTOCOLS FOR PUBLIC COMMENT
11 Public comment will be received at designated periods as called by the Board Chair. Public comment on items scheduled for Closed Session will be received before the Board recesses to Closed Session. Except with the consent of the Board, individuals shall be allowed to speak to an item only once. On December 5, 2017, the Board adopted the following protocol relative to public comment periods. The Board adopted minor revisions to the protocol on August 24, 2021, incorporated herein: The Board wants all members of the public to feel welcome to speak, especially regarding controversial items. Time for public input will be provided at every Board of Supervisors meeting. Individuals will have three minutes to address the Board. If the three minutes are exceeded the speaker's microphone will be muted. Applause or other outbursts are not allowed in the Board Chambers. During noticed public hearings only, individuals authorized by organizations to speak to organizational positions may request additional time, up to five minutes. Public comment on certain agenda items designated and approved by the Board may be treated differently within specific time limits per speaker or a limit on the total amount of time designated for public comment. It is the intent of the Board that quasi-judicial matters have additional flexibility depending on the nature of the issue.The Board Chair may limit public comment during Open Forum.
12 Individual Board members may ask clarifying questions but will not engage in substantive dialogue with persons providing input to the Board. If a person providing input to the Board creates a disruption by refusing to follow Board guidelines, the Board Chair may take the following actions: Step 1. Request the person adhere to Board guidelines. If the person refuses, the Board Chair may turn off the speaker’s microphone. Step 2. If the disruption continues, the Board Chair may order a recess of the Board meeting. Step 3. If the disruption continues, the Board Chair may order the removal of the person from the Board meeting.
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14 10:00 A.M. - CALLED TO ORDER
15 INVOCATION AND PLEDGE OF ALLEGIANCE TO THE FLAG
16 ADOPTION OF THE AGENDA AND APPROVAL OF CONSENT CALENDAR Adopt the Agenda and Approve the Consent Calendar Pass
16 ADOPTION OF THE AGENDA AND APPROVAL OF CONSENT CALENDAR Approve the Consent Calendar Pass
17 The Board may make any necessary additions, deletions or corrections to the agenda including moving items to or from the Consent Calendar and adopt the agenda and the Consent Calendar with one single vote. A Board member may request an item be removed from the Consent Calendar for discussion and separate Board action. At the appropriate time as called by the Board Chair, members of the public may make a comment on matters on the Consent Calendar prior to Board action.
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19 CONSENT CALENDAR
1. Clerk of the Board recommending the Board Approve the Minutes from the regular meeting on April 30, 2024. 24-0864 Approved Pass
21 GENERAL GOVERNMENT - CONSENT ITEMS
2. Auditor-Controller's Office recommending the Board authorize the transfer of $5,000 accumulated from FY 2022-23 from the County’s Cash Overage Fund to the General Fund. FUNDING: General Fund. 24-0856 Approved Pass
3. HEARING - Auditor-Controller recommending the Board adopt and authorize the Chair to sign the attached Resolution 100-2024 for the Appropriations Limit for Fiscal Year 2024-25. FUNDING: N/A 24-0859 Approved Pass
4. Auditor-Controller's Office recommending the Board adopt and authorize the Chair to sign the attached Resolution 072-2024 authorizing the transfer of $198.38 in expired unclaimed property tax refunds to the county general fund in accordance with Revenue and Taxation Code (RTC) §5102. FUNDING: N/A 24-0763 Approved Pass
5. Chief Administrative Office, Emergency Medical Services and Emergency Preparedness and Response Division, recommending the Board consider the following: 1) Approve and authorize the Chair to sign Funding Agreement 7607 with Barton Healthcare System, contingent upon approval by County Counsel and Risk Management, to support the operation of the Public Health Hospital Preparedness Program, effective upon execution through June 30, 2027, with a maximum funding amount of $45,000 for Fiscal Year 2023-24; 2) Approve and authorize the Chair to sign Funding Agreement 7609 with Marshall Medical Center, contingent upon approval by County Counsel and Risk Management, to support the operation of the Public Health Hospital Preparedness Program, effective upon execution through June 30, 2027, with a maximum funding amount of $45,000 for Fiscal Year 2023-24; and 3) Authorize the Chief Administrative Officer, or designee, to execute amendments to Funding Agreements 7607 and 7609, including amendments to provide further grant funding in Fiscal Years 2024-25 and 2025-26, contingent upon approval by County Counsel and Risk Management. FUNDING: California Department of Public Health Hospital Preparedness Program Grant. Approved Pass
6. Chief Administrative Office, Emergency Medical Services and Emergency Preparedness and Response Division, recommending the Board: 1) Approve and authorize the Purchasing Agent to sign retroactive Agreement 7470 with the Hospital Association of Southern California to provide Reddinet software to monitor the status of hospital emergency rooms daily, and other emergency medical services resources, for a three-year period, retroactive to June 2, 2023, in the amount of $77,492; and 2) Authorize the Purchasing Agent to execute any necessary amendments relating to Agreement 7470, excluding term extensions and increases to the not-to-exceed amount, contingent upon approval by County Counsel and Risk Management. FUNDING: California Department of Public Health, Hospital Preparedness Program Grant. 24-0637 Approved Pass
7. Chief Administrative Office, Parks Division, recommending the Board: 1) Approve the Final Passage (Second Reading) of Ordinance 5200 amending the El Dorado County Ordinance Code, Title 9, Public Peace, Morals and Welfare, adding Chapter 9.49, Dog Parks, establishing rules and regulations for dog parks; and 2) Approve and authorize the Chair to sign Resolution 072-2024 078-2024 establishing rules and regulations for dog parks.(Cont. 4/30/2024, Item 31) FUNDING: N/A 24-0465 Approved Pass
8. Human Resources Department is recommending the Board: 1) Approve and adopt revisions to Board Policy E-9 - Background Investigation Requirements for Individuals with Access to Federal Tax Information; and 2) Grant the Director of Human Resources the authority to make changes to the Policy that are either non-substantive or necessary to accord with changes to relevant statutes or regulations. FUNDING: N/A 24-0815 Approved Pass
9. Treasurer Tax Collector’s Office recommending the Board consider the following: 1) Make findings in accordance with Board of Supervisors Policy C-17- Procurement, section 3.4.3 that competitive bidding is not required for the continued use of specialized cloud-based business license, transient occupancy tax and cannabis licensing and tax collection software because competitive bidding would produce no economic benefit to the County; and 2) Approve and authorize the Chair to sign the perpetual agreement between Hinderliter, deLlamas & Associates and El Dorado County for the provision of specialized cloud-based business license, transient occupancy tax and cannabis licensing and tax collection software. FUNDING: General Fund and Discretionary TOT Revenue. 24-0730 Approved Pass
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31 HEALTH AND COMMUNITY - CONSENT ITEMS
10. Health and Human Services Agency (HHSA) recommending the Board: 1) Authorize the HHSA Director to apply for and accept the Petco Love Foundation’s Vaccinated and Loved Campaign grant program in the estimated amount of $25,000 and an estimated period of four years, with this application already being approved by County Counsel and Risk Management (Attachment B); and 2) Delegate authority to the Manager of Animal Services, or Assistant Director of Human Services, to administer the program to include vaccine reorders that do not increase Net County Cost, and subsequent administrative documents or required fiscal or programmatic reports. FUNDING: 100% Petco Love Foundation; no matching funds are required. 24-0285 Approved Pass
11. Health and Human Services Agency (HHSA) recommending the Board approve the submittal of the HHSA California Work Opportunity and Responsibility to Kids (CalWORKs) System Improvement Plan report, attached hereto as Attachment A, to the California Department of Social Services pursuant to the CalWORKs Outcomes and Accountability Review Act of 2017. FUNDING: 100% CalWORKs Single Allocation. 24-0633 Approved Pass
12. Health and Human Services Agency recommending the Board, acting as the Governing Board of the El Dorado County Public Housing Authority (PHA), approve and authorize the Chair to sign a Fiscal Year 2023-24 Budget Transfer Request to increase federal revenues in the PHA program by $700,000 and to increase appropriations by the same $700,000 amount. (4/5 vote required) FUNDING: 100% Federal Housing and Urban Development dollars. 24-0831 Approved Pass
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36 LAND USE AND DEVELOPMENT - CONSENT ITEMS
13. Department of Transportation recommending the Board consider the following: 1) Delegate authority to the Department of Transportation Director to approve and sign Utility Agreement 2934.1L with Pacific Gas and Electric Company in the amount of $582,363.41 as part of the Diamond Springs Parkway - Phase 1B Project, Capital Improvement Program number 72334/36105011; and 2) Delegate authority to the Department of Transportation Director to amend Utility Agreement 2934.1L for any minor modifications as necessary, including up to 125% of actual costs, throughout the term of the agreement. FUNDING: Master Circulation and Funding Plan (52%), Traffic Impact Fees (27%), State Local Partnership Program (14%), Regional Surface Transportation Program (4%), State Highway Operation and Protection Program (3%), and Road Fund (<1%). (Local and State Funds) 24-0854 Approved Pass
14. Department of Transportation recommending the Board: 1) Make findings in accordance with Section 3.13.030 (C) of the County Ordinance that due to the temporary or occasional nature of the work, there is a need to engage an independent contractor for as-needed geological, geotechnical, hydraulic, and hydrologic engineering support services; and 2) Approve and authorize the Chair to sign the following three competitively bid agreements, each in the amount of $450,000 for a period beginning upon execution and expiring three years thereafter, to provide as-needed geological, geotechnical, hydraulic, and hydrologic engineering support services: a) Agreement for Services 8473 with Blackburn Consulting, Inc.; b) Agreement for Services 8475 with Crawford & Associates, Inc.; and c) Agreement for Services 8476 with Geocon Consultants, Inc.(All Supervisorial Districts) FUNDING: Various funding sources as detailed in the Department of Transportation’s Capital Improvement Program, including federal, state, and local funding. 24-0629 Approved Pass
15. Department of Transportation recommending the Board: 1) Approve and authorize the Chair to sign the First Amendment to the competitively-bid Agreement for Services 6634 with American Pavement Systems, Inc., increasing the amount by $5,500,000 for a new total of $17,500,000, with no changes to the term for a period of August 1, 2022 through July 31, 2025; and 2) Authorize the Purchasing Agent to increase the contract amount and sign any additional amendments to the agreement for on-call surface treatment services on an "as-needed" basis during the term of the agreement as long as funding is available within Transportation's budget. FUNDING: Local Discretionary - Tribe (5%), Road Fund (5%) and Road Maintenance and Rehabilitation Act of 2017 (SB1) (90%). 24-0698 Approved Pass
16. Department of Transportation recommending the Board approve the following: 1) Award Bid 24-0048 for the purchase of Fleet Tires - automotive, light truck and miscellaneous tires and tire studding services to the sole qualified bidder, Sierra Nevada Tire and Wheel of Placerville, CA.; 2) Authorize the Purchasing Agent to issue a purchase order contract in the amount of $550,000 ($183,333 annually) for a thirty-six (36) month term following Board approval; and 3) Authorize the Purchasing Agent to increase the purchase order contract on an "as needed" basis during the awarded period as long as funding is available within the requesting department's budget. FUNDING: Fleet Internal Service Fund. 24-0817 Approved Pass
17. Planning and Building Department, Planning Division, submitting for approval of a Large Lot Final Map (TM-F23-0003) for the Cheplick Tentative Subdivision Map (TM05-1402) creating a total of three (3) large lots for the purpose of financing and phasing, on property identified by Assessor’s Parcel Number 119-090-021(Attachment A, Exhibit C), located on the north side of US Highway 50 and east of Bass Lake Road in the El Dorado Hills area (Attachment A, Exhibit A), and recommending the Board approve Large Lot Final Map TM-F23-0003 (Attachment A, Exhibit F) for the Cheplick subdivision (Attachment A, Exhibits A-D). (District 1) FUNDING: Developer-Funded Subdivision Improvements. 24-0777 Continued Pass
18. Surveyor's Office recommending the Board adopt and authorize the Chair to sign Resolution 073-2024 for Abandonment of Easement 24-0003, to abandon portions of the Slope and Public Utility easements on Lot 49 of Waterford Unit No. 1, recorded in Book G of Subdivisions at Page 90, identified as Assessor's Parcel Number 110-153-001, located within the community of El Dorado Hills, at 1965 Sheffield Drive (Supervisorial District 1). FUNDING: Application Fees (General Fund). 24-0834 Approved Pass
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44 LAW AND JUSTICE - CONSENT ITEMS
19. Sheriff’s Office recommending the Board: 1) Approve and authorize the Chair to execute Reimbursement Agreement 8506 between the County and the City of South Lake Tahoe for reimbursement of funds in the amount of $21,930 for the grant performance period that ends May 31, 2024, from the Fiscal Year (FY) 2019 Homeland Security Grant, for the purchase of a drone system; and 2) Approve and authorize the Chair to execute Reimbursement Agreement 8507 between the County and the City of South Lake Tahoe for reimbursement of funds in the amount of $9,317.46 for the grant performance period that ends May 31, 2024, from the FY 2021 Homeland Security Grant for the purchase of an additional drone system. FUNDING: FY 2019 and 2021 Homeland Security Grants. 24-0736 Approved Pass
46 END CONSENT CALENDAR
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48 10:00 A.M. - TIME ALLOCATION (Items will not be heard prior to the time stated)
20. Planning and Building Department, Tahoe Planning, Stormwater, and Vacation Home Rental Division, recommending the Board consider the following: 1) Receive and file a presentation on the Vacation Home Rental Program; and 2) Provide direction to staff regarding potential Program adjustments and/or amendments to the Vacation Home Rental Ordinance. FUNDING: N/A 24-0567 Direction Provided (See Minutes)
50 11:30 A.M. - TIME ALLOCATION (Items will not be heard prior to the time stated)
21. Board of Supervisors (Board) and Planning and Building Department, Tahoe Planning, Stormwater, and Vacation Home Rental Division, hosting a Board public workshop to solicit input and encourage public comments on the Tahoe El Dorado Area Plan as directed by General Plan Goal 2.10, Policies 2.10.1.2 and 2.10.1.3 and Measure LU-O. FUNDING: Phase one: California Department of Housing and Community Development Local Early Action Planning (LEAP) grant (19%); Phase two: Discretionary Transient Occupancy Tax (25%), Affordable Housing Fees (10%); Phase three: Funding TBD (46%). 24-0568 Direction Provided (See Minutes)
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53 DEPARTMENT MATTERS (Items in this category may be called at any time)
22. HEARING: Chief Administrative Office and the Board of Supervisors Fire/EMS/Jurisdictional Reorganization Ad Hoc Committee recommending the Board consider the following, with regard to the Meeks Bay Fire Protection District dissolution and annexation of District Area to the North Tahoe Fire Protection District, LAFCO Project 2022-01: 1) Conduct a public hearing in accordance with California Revenue and Taxation code 99.02(e), to consider the effects on fees, charges, assessments, taxes, or other revenues resulting from the transfer of General Fund Annual Tax Increment (ATI) to the North Tahoe Fire Protection District upon completion of the dissolution of the Meeks Bay Fire Protection District and annexation by the North Tahoe Fire Protection District; 2) Adopt and authorize the Chair to sign Resolution 074-2024 accepting the exchange of property tax base and increment for the annexation of all parcels within the Meeks Bay Fire Protection District into the North Tahoe Fire Protection District service area, Local Agency Formation Commission Project 2022-01; 3) Adopt and authorize the Chair to sign Resolution 075-2024 approving the negotiated transfer of General Fund ATI to North Tahoe Fire Protection District upon completion of the dissolution of the Meeks Bay Fire Protection District and annexation by the North Tahoe Fire Protection District; 4) Adopt and authorize the Chair to sign Resolution 076-2024 finding a public benefit will be derived from providing a one-time payment of $992,000 to North Tahoe Fire Protection District to facilitate the reorganization of the Meeks Bay and North Tahoe Fire Protection Districts to stabilize and enhance the sustainability of fire protection services to residents and visitors in the Lake Tahoe West Shore area of the County; and 5) Adopt and authorize the Chair to sign Resolution 077-2024 finding a public benefit will be derived from reimbursing North Tahoe Fire Protection District for Local Agency Formation Commission fees and costs, up to $42,000, related to the reorganization of the Meeks Bay and North Tahoe Fire Protection Districts to stabilize and enhance the sustainability of fire protection services to residents and visitors in the Lake Tahoe West Shore area of the County. FUNDING: Discretionary Transient Occupancy Tax; General Fund. 24-0682 Approved Pass
23. 05/14/24 PBD - Adoption Limited Density Owner-Built Rural Dwellings (Title 25) for Grizzly Flats Approved Pass
23. Planning and Building Department recommending the Board approve the Final Passage (Second Reading) of Ordinance 5199 (Attachment C) adding County Code section 110.18 to make Article 8 (commencing with Section 74) of Subchapter 1 of Chapter 1 of Division 1 of Title 25 of the California Code of Regulations, as modified herein, operative on limited-density owner-built rural dwellings in the Grizzly Flats community of El Dorado County, and to provide minimum requirements for the protection of life, limb, health, property, safety, and welfare of the general public and the owners and occupants of such dwellings and appurtenant. (Cont. 5/14/2024, Item 23) FUNDING: N/A 24-0194 Approved Pass
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57 12:30 P.M. - TIME ALLOCATION (Items will not be heard prior to the time stated)
58 OPEN FORUM
59 Open Forum is an opportunity for members of the public to address the Board of Supervisors on subject matter that is not on their meeting agenda and within their jurisdiction. Public comments during Open Forum are limited to three minutes per person. The Board Chair may limit public comment during Open Forum.
59 OPEN FORUM (See Attachment) 24-0975
60 1:15 P.M. - TIME ALLOCATION (Items will not be heard prior to the time stated)
24. Supervisor Laine recommending the Board consider the following: 1) Receive and file an overview and conduct a site visit of points of interest within the Lake Tahoe Basin; and 2) Receive and file a presentation from Planning and Building, Tahoe Planning, Storm Water Management Program, on Public Works Infrastructure Asset Management System. FUNDING: N/A 24-0889 Received and Filed
62 The Board will depart from 1901 Lisa Maloff Way at 2:00 PM to conduct the site visits described in Item 24 (23-0889) above. The meeting will be recessed while in transit and reconvened at each identified location no earlier than the arrival times specified. The public is invited to attend the site visits at each identified location at the times specified. 2:00 pm – Depart City Council Chambers at 1901 Lisa Maloff Way 2:10 pm – Arrive San Bernardino Class 1 Bike Trail Project,1011 E. San Bernardino Avenue • Discussion led by Donaldo Palaroan, Senior Civil Engineer, El Dorado County • Location: Tahoe Paradise Park, 1011 E. San Bernardino Avenue 2:40 pm – Depart Tahoe Paradise Park, 1011 E. San Bernardino Avenue 2:45 pm – Arrive Shakori Maintenance Building, 1121 Shakori Drive • Discussion led by Matt Moody, Maintenance Superintendent, El Dorado County • Location: Dept of Transportation Maintenance Yard, 1121 Shakori Drive 3:15 pm – Depart Shakori Maintenance Building, 1121 Shakori Drive 3:25 pm – Arrive Country Club Heights Erosion Control Project, Old “Elks Lodge” Parking Lot 1635 Elks Club Dr • Discussion led by Dan Kikkert, Senior Civil Engineer, El Dorado County • Location: 1635 Elks Club Dr 3:45 pm – Depart Country Club Heights Erosion Control Project, 1635 Elks Club Dr 3:50 pm – Arrive City Council Chambers, 1901 Lisa Maloff Way
63 The Board recessed at 1:53 P.M. to conduct the site visits. The Board arrived at Tahoe Paradise Park at 2:13 P.M. and departed at 2:37 P.M. The Board arrived at Shakori Maintenance Building at 2:47 P.M. and departed at 3:10 P.M. The Board arrived at the Country Club Heights Erosion Control Project, Old "Elks Lodge" Parking Lot at 3:25 P.M. and departed at 3:44 P.M. ADJOURNED AT 3:44 P.M.
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65 ADDENDUM
66 GENERAL GOVERNMENT - CONSENT ITEMS
67 There is a change to the title of item 7.
7. Chief Administrative Office, Parks Division, recommending the Board: 1) Approve the Final Passage (Second Reading) of Ordinance 5200 amending the El Dorado County Ordinance Code, Title 9, Public Peace, Morals and Welfare, adding Chapter 9.49, Dog Parks, establishing rules and regulations for dog parks; and 2) Approve and authorize the Chair to sign Resolution 072-2024 078-2024 establishing rules and regulations for dog parks.(Cont. 4/30/2024, Item 31) FUNDING: N/A 24-0465