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Board of Supervisors

August 20, 2024 ·9:00 AM Final ·330 Fair Lane, Building A Placerville, CA OR Live Streamed - Click here to view

https://edcgov-us.zoom.us/j/86882065881

Agenda PDF Minutes PDF 📹 Watch video Official record ↗

Agenda — 66 items

  1. 1 ADDENDUM
  2. 2 Items 19 and 20 are hereby added to the Consent Calendar.
  3. 3 Page Break
  4. 4 Although the County strives to offer remote participation, be advised that remote Zoom participation is provided for convenience only. In the event of a technological malfunction, the only assurance of live comments being received by the Board is to attend in person. Except for a noticed teleconference meeting, the Board reserves the right to conduct the meeting without remote access if there is a malfunction. PUBLIC PARTICIPATION INSTRUCTIONS: The Board of Supervisors meeting room will be open to the public. The meeting will continue to be live-streamed via Zoom and YouTube. Members of the public may address the Board in-person or via Zoom to make a public comment. The public should call into 530-621-7603 or 530-621-7610. The Meeting ID is 868 8206 5881. Please note you will be able to join the live-stream 15 minutes prior to the posted meeting start time. To observe the live stream of the Board of Supervisors meeting go to https://edcgov-us.zoom.us/j/86882065881. To observe the Board of Supervisors meetings via YouTube, click https://www.youtube.com/channel/UCUMjDk3NUltZJrpw2CL7Zkg. If you are joining the meeting via zoom and wish to make a comment on an item, press the "raise a hand" button. If you are joining the meeting by phone, press *9 to indicate a desire to make a comment. Speakers will be limited to 3 minutes.By participating in this meeting, you acknowledge that you are being recorded. If you choose not to observe the Board of Supervisors meeting but wish to make a comment on a specific agenda item, please submit your comment in writing. You are encouraged to submit your comment in writing by 4:00 PM on the Monday before the meeting to ensure the Board of Supervisors has adequate time to review. Please submit your comment to the Clerk of the Board at edc.cob@edcgov.us. Your comment will be placed into the record and forwarded to the Board of Supervisors.
  5. 5 Page Break
  6. 6 Vision Statement Exceptional quality of life with a strong sense of community, rural character, managed growth, and opportunity for all. This institution is an equal opportunity provider and employer.
  7. 7 Live Web Streaming and archiving of most Board of Supervisors meeting videos, all meeting agendas, supplemental materials and meeting minutes are available on the internet at: http://eldorado.legistar.com/Calendar.aspx The County of El Dorado is committed to ensuring that persons with disabilities are provided the resources to participate in its public meetings. Please contact the office of the Clerk of the Board if you require accommodation at 530-621-5390 or via email, edc.cob@edcgov.us, preferably no less than 24 hours in advance of the meeting. The Board of Supervisors is concerned that written information submitted to the Board the day of the Board meeting may not receive the attention it deserves. The Board Clerk cannot guarantee that any FAX, email, or mail received the day of the meeting will be delivered to the Board prior to action on the subject matter.
  8. 8 The Board meets simultaneously as the Board of Supervisors and the Board of Directors of the Air Quality Management District, In-Home Supportive Services, Public Housing Authority, Redevelopment Agency and other Special Districts. For Purposes of the Brown Act § 54954.2 (a), the numbered items on this Agenda give a brief description of each item of business to be transacted or discussed. Recommendations of the staff, as shown, do not prevent the Board from taking other action. Materials related to an item on this Agenda submitted to the Board of Supervisors after distribution of the agenda packet are available for inspection during normal business hours in the public viewing packet located in Building A, 330 Fair Lane, Placerville or in the Board Clerk's Office located at the same address. Such documents are also available on the Board of Supervisors' Meeting Agenda webpage subject to staff's ability to post the documents before the meeting.
  9. 9 PAGE BREAK
  10. 10 PROTOCOLS FOR PUBLIC COMMENT
  11. 11 Public comment will be received at designated periods as called by the Board Chair. Public comment on items scheduled for Closed Session will be received before the Board recesses to Closed Session. Except with the consent of the Board, individuals shall be allowed to speak to an item only once. On December 5, 2017, the Board adopted the following protocol relative to public comment periods. The Board adopted minor revisions to the protocol on August 24, 2021, incorporated herein: The Board wants all members of the public to feel welcome to speak, especially regarding controversial items. Time for public input will be provided at every Board of Supervisors meeting. Individuals will have three minutes to address the Board. If the three minutes are exceeded the speaker's microphone will be muted. Applause or other outbursts are not allowed in the Board Chambers. During noticed public hearings only, individuals authorized by organizations to speak to organizational positions may request additional time, up to five minutes. Public comment on certain agenda items designated and approved by the Board may be treated differently within specific time limits per speaker or a limit on the total amount of time designated for public comment. It is the intent of the Board that quasi-judicial matters have additional flexibility depending on the nature of the issue.The Board Chair may limit public comment during Open Forum.
  12. 12 Individual Board members may ask clarifying questions but will not engage in substantive dialogue with persons providing input to the Board. If a person providing input to the Board creates a disruption by refusing to follow Board guidelines, the Board Chair may take the following actions: Step 1. Request the person adhere to Board guidelines. If the person refuses, the Board Chair may turn off the speaker’s microphone. Step 2. If the disruption continues, the Board Chair may order a recess of the Board meeting. Step 3. If the disruption continues, the Board Chair may order the removal of the person from the Board meeting.
  13. 13 PAGE BREAK
  14. 14 9:00 A.M. - CALLED TO ORDER
  15. 15 INVOCATION AND PLEDGE OF ALLEGIANCE TO THE FLAG
  16. 16 ADOPTION OF THE AGENDA AND APPROVAL OF CONSENT CALENDAR Adopt the Agenda and Approve the Consent Calendar
  17. 16 ADOPTION OF THE AGENDA AND APPROVAL OF CONSENT CALENDAR Approve the Consent Calendar Pass
  18. 17 The Board may make any necessary additions, deletions or corrections to the agenda including moving items to or from the Consent Calendar and adopt the agenda and the Consent Calendar with one single vote. A Board member may request an item be removed from the Consent Calendar for discussion and separate Board action. At the appropriate time as called by the Board Chair, members of the public may make a comment on matters on the Consent Calendar prior to Board action.
  19. 18 PAGE BREAK
  20. 19 CONSENT CALENDAR
  21. 1. Clerk of the Board recommending the Board Approve the Minutes from the regular meeting on August 13, 2024. 24-1489 Approved Pass
  22. 21 GENERAL GOVERNMENT - CONSENT ITEMS
  23. 2. Auditor-Controller recommending the Board approve the attached budget transfer that recognizes long-term debt proceeds along with an equal increase in capital expenditure appropriations to comply with the requirements of GASB 87 and GASB 96. FUNDING: N/A 24-1194 Approved Pass
  24. 3. Emergency Medical Services, a division of the Chief Administrative Office, recommending the Board: 1) Make findings that the provision of emergency, advanced life support air ambulance dispatch and transport services provided by Reach Medical Holdings, LLC are in the public’s best interest and that there are specialty skills, qualifications, and equipment not expressly identified in County classifications involved in the performance of the work in accordance with El Dorado County Ordinance Code, Chapter 3.13.030(B); 2) Approve and authorize the Chair to sign Agreement 8705 with Reach Medical Holdings, LLC, for the provision of emergency, advanced life support air ambulance dispatch and transport services within the County for the period of five years from August 27, 2024, through August 26, 2029, with no compensation from County funds, contingent upon approval by Risk Management; and 3) Authorize the Purchasing Agent to execute any necessary amendments relating to Agreement 8705, excluding term extensions, contingent upon approval by County Counsel and Risk Management. FUNDING: N/A - Contractor bills patients and insurance companies directly for services provided. 24-1029 Approved Pass
  25. 24 PAGE BREAK
  26. 4. Human Resources Department recommending the Board: 1) Adopt and authorize the Chair to sign Resolution 143-2024 to approve, due to an upward reclassification, the deletion of 2.0 full-time equivalent (FTE) Administrative Technician allocations and the addition of 2.0 FTE Administrative Analyst I/II allocations in the Emergency Medical Services Division of the Chief Administrative Office; and 2) Waive the requirement for filling the Administrative Analyst I/II position through a competitive examination process, allowing the Administrative Technician incumbents (positions 1075 and 3652) to be appointed to the positions as provided for in Section 507.1.2 of Personnel Rules. FUNDING: County Service Areas 3 and 7 (ambulance transport fees, dedicated ad valorem property tax, special tax and benefit assessment). 24-1437 Approved Pass
  27. 5. Human Resources Department, Risk Management Division, recommending the Board: 1) Approve and authorize the Chair to sign Amendment II to Agreement 6922 with Occu-Med LTD., for pre-employment health screening and physical examinations to update Exhibit B to re-attach the second page, retroactive to June 11, 2024 with no change to the amount or term; and 2) Authorize the Purchasing Agent to execute any necessary amendments relating to Agreement 6922, excluding term extensions and increases to the amount, contingent upon approval by County Counsel and Risk Management. FUNDING: General Fund. 24-1126 Approved Pass
  28. 6. Information Technologies Department (IT) recommending the Board: 1) Approve and authorize the Chair to execute Amendment V to Contract 3301 with Insight Public Sector for Microsoft Enterprise licenses and support, increasing compensation by $3,500,000, resulting in a new not-to-exceed amount of $8,158,958.18 and extending the term an additional three years to August 31, 2027; 2) Approve the continued use of the competitively procured, piggyback agreement PSA-0001526 through the County of Riverside with Insight Public Sector; and 3) Authorize the Director of IT to sign necessary program documents to continue the agreement in accordance with the terms of the agreement that do not change the dollar amount or term of the agreement. FUNDING: General Fund. 24-1227 Approved Pass
  29. 28 PAGE BREAK
  30. 29 HEALTH AND COMMUNITY - CONSENT ITEMS
  31. 7. Health and Human Services Agency (HHSA), in conjunction with the El Dorado County Sheriff’s Office (EDSO), recommending the Board: 1) Adopt and authorize the Chair to sign Resolution 142-2024, to replace and supersede Resolution 182-2019, delegating authority to the Sheriff, or Undersheriff to execute and administer agreements, and amendments by and between the California Department of Health Care Services (DHCS) and the County, for the Medi-Cal County Inmate Program (MCIP), contingent upon approval by County Counsel and Risk Management, if applicable; and 2) Delegate authority to the Sheriff, Undersheriff, or Agency Chief Fiscal Officer of EDSO to execute any required fiscal and programmatic reports related to DHCS MCIP. FUNDING: Federal (Medicaid); County share of cost for the non-federal portion is based on usage. 24-1088 Approved Pass
  32. 31 PAGE BREAK
  33. 32 LAND USE AND DEVELOPMENT - CONSENT ITEMS
  34. 8. Department of Transportation recommending the Board take the following actions: 1) Approve the El Dorado County Local Road Safety Plan as prepared by Kimley-Horn and Associates, Inc.; and 2) Commit to achieve a significant decline in roadway fatalities and severe injuries to an eventual goal of zero by 2050 to align with California’s Strategic Highway Safety Plan. FUNDING: State Local Roadway Safety Plan Funds (44%) and Local Road Fund (56%). 24-1384 Approved Pass
  35. 34 PAGE BREAK
  36. 35 LAW AND JUSTICE - CONSENT ITEMS
  37. 9. Probation Department recommending the Board approve and authorize the Purchasing Agent to sign Agreement 8889 with Viking RV Storage LLC, for lease of two storage spaces for trailers, pre-paid for 24 months, plus deposits, in the amount of $18,950, beginning on vendor’s receipt of payment, estimated to be August 27, 2024. FUNDING: General Fund. 24-0809 Approved Pass
  38. 10. Probation Department (Probation) recommending the Board: 1) Rescind the July 30, 2024 approval of a Budget Transfer to accommodate the carryover of Probation’s Outreach Trailer from Fiscal Year (FY) 2023-24 to FY 2024-25, due to an error; and 2) Approve and authorize the Chair to sign a new Budget Transfer in the amount of $184,394, to increase fund balance, operating transfer in, and appropriations for FY 2024-25. (4/5 vote required) FUNDING: California AB 143 (2021). (100%) 24-1432 Approved Pass
  39. 11. Probation Department recommending the Board: 1) Ratify the Deputy Chief Probation Officer’s signature on the Sales Order from Monday.com accepting the pricing for the term of July 1, 2024 through June 30, 2025; 2) Approve and authorize the Purchasing Agent to sign retroactive perpetual Purchase Contract 8943 with Monday.com, to provide project management software and licensing for a term of July 1, 2024 through June 30, 2025 with an amount not to exceed $27,000; and 3) Authorize the Purchasing Agent, or designee, to execute further documents relating to Purchase Contract 8943, including amendments which do not increase the amount, and contingent upon approval by County Counsel and Risk Management. FUNDING: General Fund. (100%) 24-1370 Approved Pass
  40. 39 END CONSENT CALENDAR
  41. 40 PAGE BREAK
  42. 41 DEPARTMENT MATTERS (Items in this category may be called at any time)
  43. 12. Planning and Building Department, Economic Development and Administration Division, recommending the Board: 1) Receive and file a presentation updating the Board on Resolution 014-2024, Improvements to the County's Development Review Process; and 2) Provide feedback and direction to staff if necessary. FUNDING: N/A 24-1089 Received and Filed
  44. 13. Human Resources Department recommending the Board authorize the Chair to sign a Memorandum of Agreement between the County of El Dorado and Tiffany Schmid establishing the compensation, benefits, and other terms of employment for her employment as the Chief Administrative Officer. FUNDING: General Fund. 24-1442 Approved Pass
  45. 44 9:00 A.M. - TIME ALLOCATION (Items will not be heard prior to the time stated)
  46. 14. HEARING - Treasurer-Tax Collector’s Office recommending the Board adopt and authorize the Chair to sign Ordinance 5206 amending Title 3 Revenue and Finance, Chapters 3.29 and 3.34 of Title 3 to update fees that are not mandated by statute, add additional fees to recover the cost to provide these services and to correct a typographical error. FUNDING: N/A 24-1438 Approved Pass
  47. 46 1:00 P.M. - TIME ALLOCATION (Items will not be heard prior to the time stated)
  48. 46 Page Break
  49. 47 OPEN FORUM
  50. 48 Open Forum is an opportunity for members of the public to address the Board of Supervisors on subject matter that is not on their meeting agenda and within their jurisdiction. Public comments during Open Forum are limited to three minutes per person. The Board Chair may limit public comment during Open Forum.
  51. 49 BOARD MEMBER UPDATES: This is an opportunity for Board Members to provide short informational updates on matters of countywide concern and brief reports on meetings attended at the expense of the County, in accordance with Government Code § 53232.3. No action will be taken. (May be called at any time during the meeting)
  52. 49 OPEN FORUM (See Attachment) 24-1533
  53. 50 CAO UPDATE (May be called at any time during the meeting)
  54. 51 ADJOURNED AT 1:24 P.M.
  55. 52 PAGE BREAK
  56. 53 CLOSED SESSION
  57. 15. Pursuant to Government Code Section 54957.6 - Conference with Labor Negotiator: County Negotiator: Director of Human Resources and/or designee. Employee organizations: El Dorado County Employees’ Association, Local 1, AFSCME Council 57 representing employees in the Supervisory, Professional, and General Bargaining Units; Operating Engineers Local No. 3 representing employees in the Trades & Crafts and Corrections Bargaining Units; El Dorado County Criminal Attorneys’ Association representing employees in the Criminal Attorney Unit; El Dorado County Managers’ Association representing employees in the Management Unit; Deputy Sheriff’s Association representing employees in the Law Enforcement Unit; El Dorado County Probation Officers Association representing employees in the Probation Bargaining Unit; and El Dorado County Law Enforcement Management Association representing employees in the Law Enforcement Sworn Management Unit. 24-1378 No Action Reported.
  58. 16. Conference with Legal Counsel - Existing Litigation pursuant to Government Code Section 54956.9(d)(1). Title: Antonio Poipao and Linda Poipao v. County of El Dorado, Case No. 2:23-CV-01265-CKD Number of potential cases: (1). 24-1393 No Action Reported.
  59. 17. Conference with Legal Counsel - Existing Litigation pursuant to Government Code Section 54956.9(d)(1). Title: In re: Lynn Dee Harrington, United States Bankruptcy Court Eastern District of California Case No. 19-26964-A-7. Number of potential cases: (1). 24-1495 No Action Reported.
  60. 18. Pursuant to Government Code Section 54957- Public Employee Performance Evaluation. Title: Clerk of the Board of Supervisors. 24-1459 No Action Reported.
  61. 58 Page Break
  62. 59 ADDENDUM
  63. 60 GENERAL GOVERNMENT - CONSENT ITEMS
  64. 19. Airports, a division of the Chief Administrative Office, recommending the Board: 1) Approve and authorize the Airports Director to sign the Agreement for Emergency Use of Facilities with the State of California Department of Forestry and Fire Protection (CAL FIRE) accepting funds for use of the Placerville Airport during the Crozier Fire, retroactive from August 7, 2024 to the end of the incident; and 2) Approve and authorize the Airports Director to sign the Emergency Facilities & Land Use Agreement with the United States Forest Service (USFS Agreement Number 1202RZ24K4202) accepting funds for use of the Placerville Airport during the Crozier Fire, retroactive from August 16, 2024 to the end of the incident. FUNDING: State and Federal Funds. 24-1517 Approved Pass
  65. 62 HEALTH AND COMMUNITY - CONSENT ITEMS
  66. 20. Health and Human Services Agency (HHSA) recommending the Board: 1) Approve and authorize the Chair to sign a Fiscal Year (FY) 2024-25 Budget Transfer Request decreasing housing appropriations and increasing Fixed Assets by $8,837 appropriations in the HHSA Community Services Division; and 2) Add one commercial laundry double dryer to the FY 2024-25 Fixed Asset list in the total amount of $5,391.65 plus the estimated delivery fees, taxes, and installation costs of $3,445, for a total estimated amount of $8,837. FUNDING: 100% State Homeless Housing, Assistance and Prevention program grant funds. 24-1511 Approved Pass