Three-Year Use of a Cooperative Term Contract with Seven One-Year Renewal Options for the Purchase of a Capital Planning and Asset Management Solution for the Department of Innovation and Technology for the Parks, Recreation and Community Facilities and Facilities Management Departments (Citywide). This purchase will provide the Parks, Recreation and Community Facilities and Facilities Management Departments with a facility condition assessment and asset management software platform to support facility lifecycle planning and capital renewal forecasting. It includes two purchases from Gordian Group. The first will be Onsite Facility Condition Assessments to document building system conditions and identify maintenance and capital renewal needs. The second service is a Cloud-based Asset Management and Capital Planning Software to store assessment data, track facility conditions, prioritize projects, estimate costs, and support long-range capital planning. Implementing these services will establish a consistent, data-driven framework for evaluating facility conditions, prioritizing capital projects, and improving long-range financial planning. The Department of Innovation and Technology and the Parks, Recreation and Community Facilities and Facilities Management Departments and Procurement Services recommend authorizing the purchase using the Sourcewell cooperative contract with the Gordian Group in total amounts not to exceed $1,212,028 for Years 1 - 3 combined, and $76,240 annually for Years 4 - 10, with an annual increase allowance of up to 5%, or the adjusted Consumer Price Index.

Contract Agenda Ready Introduced March 5, 2026

What this record is

Held by: Seven One-Year Renewal Options
Amount: $1.21M
Runs until: March 5, 2027 186 days — goes back out to bid calculated from the contract term stated in the record
Type: amendment
Field: Technology

Read automatically from the title of the official record. The source document below is authoritative.