City Council

Agenda — 6 items

1. Resolution - That the City of Fairhope approves the procurement of a Toro NSN Irrigation Subscription Renewal for the Quail Creek Golf Course that is on Omnia Partners (Contract #2023261) with Jerry Pate Turf & Irrigation; and therefore, does not have to be let out for bid. The total amount not-to-exceed $10,392.00.
2. Resolution - That the City of Fairhope approves the procurement of the Annual Renewal of Uniti Fiber connections contracts that are on Statewide Contract (Contract #MA250000005493) and therefore does not have to be let out for bid. The total amount not-to-exceed $940.00 per month, or $11,280.00 per year.
3. Resolution - That Mayor Sherry Sullivan is hereby authorized to execute Change Order No. 1 for (Bid No. 25-033) Materials for the 46KV Transmission Line Project Alternate 1 for the Electric Department; and to award Change Order No. 1 to Gresco Utility Supply with a cost change of $7,622.81 and Tri-State Utility Products with a cost change of -$3,443.40. Change Order is for requested price or quantity changes. Requested line item changes of greater than 10% is cause to rescind award for that line item. The new contract total for Gresco Utility Supply is $351,723.85 and the new contract total for Tri-State Utility Products, Inc. is $482.00. Total Award to three vendors with contingency will be changed to $480,627.43. Rescinded items will be bid out as Request for Quotes.
4. Resolution - That Mayor Sherry Sullivan is hereby authorized to execute Change Order No. 1 for (Bid No. 25-032) Materials for the 46KV Transmission Line Project Base Bid and Alternate 2 for the Electric Department; and to award Change Order No. 1 to Gresco Utility Supply with a cost change of -$35,104.30 and Tri-State Utility Products with a cost change of -$20,338.40. Change Order is for requested price or quantity changes. Requested line item changes of greater than 10% is cause to rescind award for that line item. The new contract total for Gresco Utility Supply is $590,736.05 and the new contract total for Tri-State Utility Products, Inc. is $8,538.70. Total Award to three vendors with contingency will be changed to $746,902.70. Rescinded items will be bid out as Request for Quotes.
5. Resolution - That the City Council hereby authorizes Mayor Sherry Sullivan to temporarily suspend lease payment terms during July and August 2025 due to the impact of the ongoing waterfront revitalization program. The amended terms shall commence July 1, 2025 and terminate August 31, 2025. All terms not specifically amended herein shall remain in full force and effect. The original lease payment terms shall return to the agreed upon amounts starting September 1, 2025.
6. Recommendation - That the City Council approve the Recreation Board's recommendation to accept the Fairhope HEAT Swim Team's Proposal and use the fees that the City has in place, subject to review and approval from the City Staff.

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