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City Council

October 13, 2025 Final
Agenda PDF Official record ↗

Agenda — 7 items

  1. Resolution — That the City Council hereby authorizes Mayor Sherry Sullivan to execute a three (3) year agreement with Maynard Nexsen, P. C. from October 2025 to September 2028, with a retainer fee of Eight Thousand Five Hundred Dollars ($8,500.00) per month; plus reimburse monthly for all reasonable travel and other meeting-related expenses incurred in the performance of services under the agreement.
  2. Resolution - That the public improvements indicated herein for Rockwell Place are hereby accepted for public maintenance subject to the bond posted; and authorizes Mayor Sherry Sullivan to execute the Maintenance and Guaranty Agreement between the City of Fairhope and Rockwell, LLC.
  3. Resolution — That the City Council hereby authorizes the City Engineer to send a 30-day notice to terminate the contract with J. Payne Organization LLC pursuant to Section 6. "Termination of Agreement" a. "Termination for Default", which allows after 30 days for the City to terminate the contract; and authorizes the Mayor to make claim against the Surety ("Calling the Bond") to intercede to complete the project per the Contract Terms, Conditions, Plans and Specifications.
  4. Resolution - That the City of Fairhope approves the procurement of the Annual Renewal of the Microsoft 365 Licenses that is on Omnia Partners (Contract #2018011-02) with SHI International Org. and therefore does not have to be let out for bid. The total amount not-to-exceed $93,146.36.
  5. Resolution - To award (Bid No. 26-005) to Blast Soccer Club, Inc. d/b/a Fairhope Soccer Club for Lease of Fairhope Soccer Concession Stand with a lease proposal of $417.00 per month.
  6. Resolution - To award (Bid No. 25-062-2025-PWA-006) to Weaver Directional Boring, Inc. for Fairhope Avenue 24-inch Water Transmission Main with a bid proposal not-to-exceed $3,373,186.80.
  7. Resolution - To award (Bid No. 25-059) to Merrell Bros., Inc. for Trailer Mounted Belt Press Equipment Rental for the Fairhope Wastewater Treatment Plant with a bid proposal not-to-exceed $389,750.00 (10 months will be in FY 2026 with a cost of $324,791.66 and the remaining balance of $64,958.34 will be in FY 2027).

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