City Council

Agenda — 12 items

1. Resolution - That the City Council hereby authorizes Mayor Sherry Sullivan to execute an Engagement Agreement with DC Strategy Group, LLC for a three year agreement with a standard fixed retainer fee of $8,500.00 per month; plus reimburse monthly for all reasonable travel and other meeting-related expenses incurred in the performance of services under the agreement.
2. Resolution - To award (Bid No. 26-034) to Global Trading, Inc. for Flame Resistant (FR) Uniform Shirts Annual Contract with an annual contract amount not-to-exceed $50,000.00.
3. Resolution - That the City Council approves Contract Amendment No. 1 for (Bid No. 25-013) for Citywide Tree Removal Annual Contract with Looks Great Services of MS, Inc. with an additional not-to-exceed annual amount of $9,090.00; and authorizes Mayor Sherry Sullivan to execute contract amendment. The new contract total is not-to-exceed annual amount of $59,090.00.
4. Resolution - That Mayor Sherry Sullivan is hereby authorized to execute a contract for Extension No. 1 of (Bid No. 25-046) Disaster Debris Removal and Disposal Services 2025 with CrowderGulf, LLC per the terms and conditions of the original contract.
5. Resolution - That Mayor Sherry Sullivan is hereby authorized to execute a contract for Extension No. 1 of (Bid No. 25-047) Disaster Debris Removal Monitoring Services 2025 with Tetra Tech, Inc. per the terms and conditions of the original contract.
6. Resolution - To rescind Resolution No. 5606-25 approving the contract award to Safety Extinguisher, LLC for (Bid No. 25-063) Fire Extinguisher Inspection Services Annual Contract; and to authorize the re-bid of this purchase under Code of Alabama 1975, Section 41-16-57(a).
7. Resolution - That the City of Fairhope approves the assignment from Leavitt Land, LLC to American Asphalt, Inc. for Bid No. 24-048 Asphalt and Concrete Repairs Annual Contract; and authorizes Mayor Sherry Sullivan to execute the assignment.
8. Resolution - That the City Council approves Change Order No. 1 for (Bid No. 26-002-2024-PWI-018A) for Pecan Avenue Watershed Drainage Improvements - Phase I with Chris Brewer Contracting Inc. with an additional not-to-exceed amount of $11,435.00; and authorizes Mayor Sherry Sullivan to execute the change order. The new contract total is not-to-exceed contract amount of $557,245.00. Authorize Treasurer to transfer $11,435.00 from Phase II to Phase I of project within Capital Projects Fund 103-55853.
9. Resolution - That the City of Fairhope approves the procurement of Fleet Tracking Subscription that is on Sourcewell (Contract #102924-NWF) with Verizon Connect; and therefore does not have to be let out for bid. The total amount not-to-exceed $2,587.63 per month, or $31,051.56 per year.
10. Resolution - That the City Council approves the selection by Mayor Sherry Sullivan for Professional Surveying and Engineering Design Services for (RFQ PS26-013) for N. Ingleside and Cedar Drainage Improvement Project to Lieb Engineering Co.; and hereby authorize Mayor Sullivan to execute a Contract with a not-to-exceed amount of $15,400.00.
11. Resolution - To award (Bid No. 26-033-2026-WAT-015) to Pensacola Concrete Construction Co., Inc. for CR-28 Water Line Relocation (Long Rd. to Red Star Dr.) with a bid proposal not-to-exceed $176,955.92.
12. Resolution - That the City of Fairhope approves the award of the Request for Quotes for Labor and Materials for the Fairhope Municipal Pool Indoor Pool Deck Renovation Project to Cornerstone Hard Surface Restoration for a not-to-exceed project cost of $58,650.00. This Public Works project will be less than $100,000.00 and therefore does not need to be formally bid out.

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