City Council

Agenda — 8 items

1. Resolution - That Mayor Sherry Sullivan is hereby authorized to execute a contract with Magnolia River Services, Inc. for Professional Engineering Services for (RFQ PS25-002) for Natural Gas Engineering Consulting Services - Natural Gas System Leak-Prone Piping Restoration Project (Cast Iron Replacement - Phase III) with a not-to-exceed contract amount of $582,065.00.
2. Resolution - That the City of Fairhope approves the procurement and installation of playground equipment for the Fairhope Boys & Girls Club that is on Sourcewell (Contract #101625-LSI) with Recreational Concepts; and therefore does not have to be let out for bid. The total amount not-to-exceed $61,879.09.
3. Resolution - That Mayor Sherry Sullivan is hereby authorized to execute Change Order No. 1 for (Bid No. 26-003-2023-PWI-019) Fairhope Pool Rehabilitation with a not-to-exceed cost of $37,086.00; and to award Change Order No. 1 to Bienville Construction Services. The new contract total will not-to-exceed $1,237,086.00.
4. Resolution — That the City of Fairhope approves the procurement of Palo Alto Firewall that is on Omnia Partners/NCPA (Contract #01-137) with Clear Winds Technologies and therefore does not have to be let out to bid. The total amount not-to-exceed $64,679.70; and authorizes the Treasurer to transfer $64,679.70 from Capital Improvements to Capital Purchases & Equipment in the FY26 Budget.
5. Resolution - That the City of Fairhope approves the procurement of a Playmate Ace Ball Machine for the Mike Ford Tennis Center at Stimpson Park to 10-S Tennis Supply & Dinkshot Pickleball for a not-to-exceed cost of $5,195.00 plus shipping; and authorizes the Treasurer to transfer $5,195.00 from Tennis Expense to Capital Purchase.
6. Resolution - That the City of Fairhope approves the award of the Request for Quotes for Delivery, Set-Up and Service for an accessible portable restroom trailer for the Nix Center to Baldwin Portable Toilets and Septic for a cost of $11,925.00 plus $250.00 per additional pump outs. The City also approves 50% payment upon delivery; and authorizes the Treasurer to transfer $11,925.00 in FY26 Budget from Adult Rec - Capital Improvements to Nix Center Maintenance.
7. Resolution - To award (Bid No. 26-038-2026-COM-001) to Coastal Contractors and Renovations, LLC. for Nix Center Restrooms Renovation with a bid proposal not-to-exceed $139,850.00.
8. Resolution — That the City of Fairhope approves the award of the Request for Quotes for Labor and Materials for the Fairhope Civic Center Drop Ceiling Replacement Project to RE Johnson General Contractors, LLC, for a not-to-exceed project cost of $66,124.50; and authorizes the Treasurer to transfer $6,124.50 from the Civic Center painting and drywall repairs project. This Public Works project will be less than $100,000.00, and therefore does not need to be formally bid out.

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