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Mass Transit Department Board

June 4, 2024 ·10:00 AM Final

COUNCIL CHAMBERS, CITY HALL, 300 N. CAMPBELL AND VIRTUALLY

Agenda PDF 📹 Watch video Official record ↗

Agenda — 32 items

1 Teleconference phone number: 1-915-213-4096 Toll free number: 1-833-664-9267 Conference ID: 929-644-578# AND AGENDA REVIEW MEETING COUNCIL CHAMBERS, CITY HALL 300 N. CAMPBELL AND VIRTUALLY June 3, 2024 9:00 AM Teleconference phone number: 1-915-213-4096 Toll free number: 1-833-664-9267 Conference ID: 151-232-389#
2 Members of the public may view the meeting via the following means: Via the City’s website. http://www.elpasotexas.gov/videos Via television on City15, YouTube: https://www.youtube.com/user/cityofelpasotx/videos In compliance with the requirement that the City provide two-way communication for members of the public, members of the public may communicate with Council during public comment, and regarding agenda items by calling either of the numbers listed above and entering the corresponding conference ID.
3 The public is strongly encouraged to sign up to speak on items on this agenda before the start of this meeting on the following links: https://www.elpasotexas.gov/city-clerk/forms/ https://app.smartsheet.com/b/form/7086be5f4ed44a239290caa6185d0bdb A quorum of the Mass Transit Department Board must participate in the meeting.
4 ROLL CALL ▶ jump to 0:31
5 CALL TO THE PUBLIC – PUBLIC COMMENT: Approve Pass ▶ jump to 4:26
6 This time is reserved for members of the public who would like to address the Mass Transit Department Board on items that are not on the Mass Transit Department Board Agenda. Members of the public may communicate with Board Members during public comment, and regarding agenda items by calling 1-915-213-4096 or toll free number 1-833-664-9267 at the prompt please enter the following Conference ID: 929-644-578# A sign-up form is available on line at: https://app.smartsheet.com/b/form/dfad29e838da41fd86052bb264abd397 for those who wish to sign up in advance of the meeting date. Requests to speak must be received by 9:00 a.m. on the date of the meeting. 30 Minutes total is allotted for speakers. Three to five minutes may be allowed for each speaker.
7 NOTICE TO THE PUBLIC:
8 CONSENT AGENDA - APPROVAL OF MINUTES: ▶ jump to 3:32
9 Goal 6: Set the Standard for Sound Governance and Fiscal Management
1. Approval of minutes of the Regular Mass Transit Department Board Meeting of May 7, 2024. 24-753 ▶ jump to 4:05
11 CONSENT AGENDA – REQUEST TO EXCUSE ABSENT MASS TRANSIT DEPARTMENT BOARD MEMBERS
2. Request to excuse absent Mass Transit Department Board Members. 24-759 ▶ jump to 4:05
13 CONSENT AGENDA - BIDS:
3. The linkage to the Strategic Plan is subsection: 7.3 Enhance a regional comprehensive transportation system. Award Summary: The award of Solicitation 2024-0066 Mesa RTS - Montecillo Station to Horizone Construction I, Ltd for a total estimated amount of $280,619.87. This project will consist of construction of a rapid transit station and station amenities. The project includes demolition, station platform, new curb & gutter, concrete bus pads, pavement markings, and ADA compliant sidewalks. Department: Capital Improvement Award to: Horizone Construction I, Ltd City & State: El Paso, TX Item(s): Base Bid I Contract Term: 60 Working Days Base Bid I: $280,619.87 Total Estimated Award: $280,619.87 Account(s): 560 - 3210 - 60070 - 580160 - PCP11MT030 Funding Source(s): Sun Metro Grants District(s): 8 This was a Low Bid Procurement - unit price contract. The Purchasing & Strategic Sourcing and Capital Improvement Departments recommend award as indicated to Horizone Construction I, Ltd the lowest responsive and responsible bidder. It is requested that the City Manager be authorized to establish the funding sources and make any necessary budget transfers and execute any and all documents necessary for execution of this award. Work under this unit price contract is only an estimated value and will be ordered, performed, invoiced, and paid by measured quantity. The actual cost of this contract may be higher or lower than the total estimated value and will be the sum total of unit prices at the end of the contract term. As a part of this award, upon the review of the City Attorney, the City Engineer may without further authorization from Mass Transit Department Board approve contract changes which are necessary for proper execution of the work and carrying out the intent of the project, which are in accordance with applicable law, do not make changes to the prices and are within the appropriate budget. 24-740 ▶ jump to 4:05
15 CONSENT AGENDA - BOARD APPOINTMENTS:
16 Goal 8: Nurture and Promote a Healthy, Sustainable Community
4. Sandy Azcona to the Sun Metro Citizens Advisory Committee by Representative Joe Molinar, District 4. 24-794 ▶ jump to 4:05
5. Angela Ochoa to the Sun Metro Citizens Advisory Committee by Representative Art Fierro, District 6. 24-804 ▶ jump to 4:05
19 REGULAR AGENDA – OTHER BIDS, CONTRACTS, PROCUREMENTS:
20 Goal 7: Enhance and Sustain El Paso’s Infrastructure Network
6. The linkage to the Strategic Plan is subsection: 7.3 Enhance a regional comprehensive transportation system. Discussion and action on the request that the Managing Director of Purchasing & Strategic Sourcing is authorized to notify Thermo King West, Inc. that the City is terminating Contract No. 2022-0208 A-C Proprietary Parts (Thermo King) for convenience, pursuant to the provisions and requirements of Part 18, Circular 4220.1E, Paragraph A of the FTA Clauses, and that the termination shall be effective as of June 4, 2024. 24-745 Approve Pass ▶ jump to 5:32
7. The linkage to the Strategic Plan is subsection: 7.3 Enhance a regional comprehensive transportation system. Award Summary: Discussion and action on the request that the Managing Director of Purchasing & Strategic Sourcing be authorized to issue Purchase Order(s) for Solicitation 2024-0340 AC Proprietary Parts to Thermo King West, Inc. dba Thermo King Chesapeake Inc., the sole and authorized distributor for a term of three (3) years for an estimated amount of $3,240,000.00. Supplier will be required to provide an updated sole source letter and affidavit each year. This contract will allow Sun Metro to provide the required preventive and corrective maintenance for the Air Conditioner systems in the Sun Metro buses and streetcars. Contract Variance: The difference based in comparison to the previous contract is as follows: An increase of $1,740,000.00 for the initial term, which represents a 116.00% increase due to additional contract capacity to maintain parts inventory. Department: Mass Transit (Sun Metro) Award to: Thermo King West, Inc. dba Thermo King Chesapeake Inc. City & State: Tolleson, AZ Item(s): All Initial Term: 3 Years Option Term: N/A Total Contract Time: 3 Years Annual Estimated Award: $1,080,000.00 Initial Term Estimated Award: $3,240,000.00 Option Term Estimated Award: N/A Total Estimated Award: $3,240,000.00 Account(s): 560-3215-60050-531180- P6019-P60FTA117-G60225307 Funding Source(s): Federal Transit Administration Formula 5307 Grant District(s): All Non-Competitive Procurement under Local Government General Exemption: Section 252.022 - (7) a procurement of items that are available from only one source - (D) captive replacement parts or components for equipment; The Purchasing & Strategic Sourcing and Mass Transit (Sun Metro) Departments recommend award as indicated to Thermo King West, Inc. dba Thermo King Chesapeake Inc., under the exemption listed above. It is requested that the City Manager be authorized to establish the funding sources and make any necessary budget transfers and execute any and all documents necessary for execution of this award. 24-749 Approve Pass ▶ jump to 6:34
8. The linkage to the Strategic Plan is subsection: 7.3 Enhance a regional comprehensive transportation system. Award Summary: Discussion and action on the request that the Managing Director of Purchasing & Strategic Sourcing be authorized to issue Purchase Order(s) for Solicitation 2024-0338 Stertil Koni Lift Parts, Equipment and Services to Performance Equipment of El Paso, Inc. the sole and authorized distributor for a term of three (3) years for an estimated amount of $270,000.00. Supplier will be required to provide an updated sole source letter and affidavit each year. This contract will allow Sun Metro to purchase parts and service for the Stertil Koni vehicular lifting equipment. Contract Variance: The difference based in comparison to the previous contract is as follows: An increase of $180,000.00 for the initial term, which represents a 200.00% increase due price increases and additional contract capacity to maintain parts inventory. Department: Mass Transit (Sun Metro) Award to: Performance Equipment of El Paso, Inc. City & State: El Paso, TX Item(s): All Initial Term: 3 Years Option Term: N/A Total Contract Time: 3 Years Annual Estimated Award: $90,000.00 Initial Term Estimated Award: $270,000.00 Option Term Estimated Award: N/A Total Estimated Award: $270,000.00 Account(s): 560-3215-60050-532000- P6018-P60FTA117-G60225307 Funding Source(s): Federal Transit Administration Formula 5307 Grant District(s): All Non-Competitive Procurement under Local Government General Exemption: Section 252.022 - (7) a procurement of items that are available from only one source - (D) captive replacement parts or components for equipment; The Purchasing & Strategic Sourcing and Mass Transit (Sun Metro) Departments recommend award as indicated to Performance Equipment of El Paso, Inc. under the exemption listed above. It is requested that the City Manager be authorized to establish the funding sources and make any necessary budget transfers and execute any and all documents necessary for execution of this award. 24-752 Approve Pass ▶ jump to 7:32
24 REGULAR AGENDA - OTHER BUSINESS:
9. The linkage to the Strategic Plan is subsection: 7.3 Enhance a regional comprehensive transportation system. Discussion and action on a Resolution authorizing the City Manager, or designee, to sign all documents related to the FY 2024 Transit Security Grant Program which offers funding in the amount of $253,836 with no match required from the City for the purchase and installation of security camera systems on 10 buses; and that the City Manager, or designee, is authorized to take actions necessary and effectuate any budget transfers, any related agreements, amendments to such agreements and documents necessary to carry out the intent of this Resolution. 24-726 Approve Pass ▶ jump to 8:34
26 EXECUTIVE SESSION
27 The Mass Transit Department Board of the City of El Paso may retire into EXECUTIVE SESSION pursuant to Section 3.5A of the El Paso City Charter and the Texas Government Code, Chapter 551, Subchapter D, to discuss any of the following: (The items listed below are matters of the sort routinely discussed in Executive Session, but the Mass Transit Department Board of the City of El Paso may move to Executive Session any of the items on this agenda, consistent with the terms of the Open Meetings Act.) The Mass Transit Department Board will return to open session to take any final action and may also, at any time during the meeting, bring forward any of the following items for public discussion, as appropriate.
28 Section 551.071 CONSULTATION WITH ATTORNEY Section 551.072 DELIBERATION REGARDING REAL PROPERTY Section 551.073 DELIBERATION REGARDING PROSPECTIVE GIFTS Section 551.074 PERSONNEL MATTERS Section 551.076 DELIBERATION REGARDING SECURITY DEVICES OR SECURITY AUDITS Section 551.087 DELIBERATION REGARDING ECONOMIC DEVELOPMENT NEGOTIATIONS Section 551.089 DELIBERATION REGARDING SECURITY DEVICES OR SECURITY AUDITS; CLOSED MEETING
29 ADJOURN ▶ jump to 8:54
30 NOTICE TO THE PUBLIC:
31 MASS TRANSIT BOARD AGENDAS ARE PLACED ON THE INTERNET THE THURSDAY PRIOR TO EACH MEETING AT THE FOLLOWING ADDRESS:
32 Rollcall ▶ jump to 0:04