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Mass Transit Department Board

February 4, 2025 ·10:00 AM Final

COUNCIL CHAMBERS, CITY HALL, 300 N. CAMPBELL AND VIRTUALLY

Agenda PDF 📹 Watch video Official record ↗

Agenda — 27 items

  1. 1 Teleconference phone number: 1-915-213-4096 Toll free number: 1-833-664-9267 Conference ID: 488-198-754# AND AGENDA REVIEW MEETING COUNCIL CHAMBERS, CITY HALL 300 N. CAMPBELL AND VIRTUALLY February 3, 2025 9:00 AM Teleconference phone number: 1-915-213-4096 Toll free number: 1-833-664-9267 Conference ID: 465-528-596#
  2. 2 Members of the public may view the meeting via the following means: Via the City’s website. http://www.elpasotexas.gov/videos Via television on City15, YouTube: https://www.youtube.com/user/cityofelpasotx/videos In compliance with the requirement that the City provide two-way communication for members of the public, members of the public may communicate with Council during public comment, and regarding agenda items by calling either of the numbers listed above and entering the corresponding conference ID.
  3. 3 The public is strongly encouraged to sign up to speak on items on this agenda before the start of this meeting on the following links: https://www.elpasotexas.gov/city-clerk/forms/ https://app.smartsheet.com/b/form/7086be5f4ed44a239290caa6185d0bdb A quorum of the Mass Transit Department Board must participate in the meeting.
  4. 4 ROLL CALL
  5. 5 CALL TO THE PUBLIC – PUBLIC COMMENT:
  6. 6 This time is reserved for members of the public who would like to address the Mass Transit Department Board on items that are not on the Mass Transit Department Board Agenda. Members of the public may communicate with Board Members during public comment, and regarding agenda items by calling 1-915-213-4096 or toll free number 1-833-664-9267 at the prompt please enter the following Conference ID: 488-198-754# A sign-up form is available on line at: https://app.smartsheet.com/b/form/dfad29e838da41fd86052bb264abd397 for those who wish to sign up in advance of the meeting date. Requests to speak must be received by 9:00 a.m. on the date of the meeting. 30 Minutes total is allotted for speakers. Three to five minutes may be allowed for each speaker.
  7. 7 NOTICE TO THE PUBLIC:
  8. 8 CONSENT AGENDA - APPROVAL OF MINUTES:
  9. 9 Goal 6: Set the Standard for Sound Governance and Fiscal Management
  10. 1. Approval of minutes of the Regular Mass Transit Department Board meeting of February 4, 2025, and the Special Mass Transit Department Board meeting of February 25, 2025. 25-157
  11. 11 CONSENT AGENDA – REQUEST TO EXCUSE ABSENT MASS TRANSIT DEPARTMENT BOARD MEMBERS
  12. 2. Request to excuse absent Mass Transit Board Members. 25-159
  13. 13 REGULAR AGENDA – OTHER BIDS, CONTRACTS, PROCUREMENTS:
  14. 14 Goal 7: Enhance and Sustain El Paso’s Infrastructure Network
  15. 3. The linkage to the Strategic Plan is subsection: 7.3 Enhance a regional comprehensive transportation system. Award Summary: Discussion and action on the award of Solicitation 2024-0528 BRIO RTS Landscape Maintenance to Carlos I. Salazar dba Mean Clean, LLC. for an initial term of three (3) years for an estimated amount of $780,060.00. The award also includes a two (2) year option for an estimated amount of $520,040.00. The total contract time is for five (5) years for a total estimated amount of $1,300,100.00. This contract will provide landscape and grounds maintenance services at Sun Metro’s shelters, parking lots and other properties. Contract Variance: The difference based in comparison to the previous contract is as follows: an increase of $498,227.28 for the initial term, which represents a 176.78% increase as a result of price increases and additional locations added to the contract. Department: Sun Metro - Mass Transit Award to: Carlos I. Salazar dba Mean Clean, LLC. City & State: El Paso, TX Item(s): All Initial Term: 3 Years Option Term: 2 Years Total Contract Time: 5 Years Annual Estimated Award: $260,020.00 Initial Term Estimated Award: $780,060.00 Option Term Estimated Award: $520,040.00 Total Estimated Award: $1,300,100.00 Account(s): 560 - 3200 - 60050-522210-P6018 Funding Source(s): Sun Metro General Operations (Operating Fund) District(s): All This was a Best Value Bid Procurement - unit price contract. The Purchasing & Strategic Sourcing and Sun Metro - Mass Transit Departments recommend award as indicated to Carlos I. Salazar dba Mean Clean, LLC. the highest ranked bidder based on the evaluation factors established in the evaluation criteria for this procurement. It is requested that the City Manager be authorized to establish the funding sources and make any necessary budget transfers and execute any and all documents necessary for execution of this award. In accordance with this award, the City Manager or designee is authorized to exercise future options if needed. 25-154 Approve Pass ▶ jump to 3:22
  16. 16 REGULAR AGENDA - OTHER BUSINESS:
  17. 4. Discussion and action that the Sun Metro Agency Safety Plan is approved and adopted. Further, that the City Manager, or designee, be authorized to submit the Agency Safety Plan to the Federal Transit Administration, the Texas Department of Transportation, and/or the State Safety Oversight Agency. Further, that the City Manager or designee, be authorized to execute any documents and perform any actions necessary to effectuate the Agency Safety Plan. Further, to the extent allowed by law that the City Manager is authorized to make any changes to the Agency Safety Plan. 24-1632
  18. 18 EXECUTIVE SESSION
  19. 19 The Mass Transit Department Board of the City of El Paso may retire into EXECUTIVE SESSION pursuant to Section 3.5A of the El Paso City Charter and the Texas Government Code, Chapter 551, Subchapter D, to discuss any of the following: (The items listed below are matters of the sort routinely discussed in Executive Session, but the Mass Transit Department Board of the City of El Paso may move to Executive Session any of the items on this agenda, consistent with the terms of the Open Meetings Act.) The Mass Transit Department Board will return to open session to take any final action and may also, at any time during the meeting, bring forward any of the following items for public discussion, as appropriate.
  20. 20 Section 551.071 CONSULTATION WITH ATTORNEY Section 551.072 DELIBERATION REGARDING REAL PROPERTY Section 551.073 DELIBERATION REGARDING PROSPECTIVE GIFTS Section 551.074 PERSONNEL MATTERS Section 551.076 DELIBERATION REGARDING SECURITY DEVICES OR SECURITY AUDITS Section 551.087 DELIBERATION REGARDING ECONOMIC DEVELOPMENT NEGOTIATIONS Section 551.089 DELIBERATION REGARDING SECURITY DEVICES OR SECURITY AUDITS; CLOSED MEETING
  21. 21 ADJOURN
  22. 22 NOTICE TO THE PUBLIC:
  23. 23 MASS TRANSIT BOARD AGENDAS ARE PLACED ON THE INTERNET THE THURSDAY PRIOR TO EACH MEETING AT THE FOLLOWING ADDRESS:
  24. 24 Note ▶ jump to 0:01
  25. 25 Note ▶ jump to 0:01
  26. 26 Rollcall ▶ jump to 0:16
  27. 3. The linkage to the Strategic Plan is subsection: 7.3 Enhance a regional comprehensive transportation system. Award Summary: Discussion and action on the award of Solicitation 2024-0528 BRIO RTS Landscape Maintenance to Carlos I. Salazar dba Mean Clean, LLC. for an initial term of three (3) years for an estimated amount of $780,060.00. The award also includes a two (2) year option for an estimated amount of $520,040.00. The total contract time is for five (5) years for a total estimated amount of $1,300,100.00. This contract will provide landscape and grounds maintenance services at Sun Metro’s shelters, parking lots and other properties. Contract Variance: The difference based in comparison to the previous contract is as follows: an increase of $498,227.28 for the initial term, which represents a 176.78% increase as a result of price increases and additional locations added to the contract. Department: Sun Metro - Mass Transit Award to: Carlos I. Salazar dba Mean Clean, LLC. City & State: El Paso, TX Item(s): All Initial Term: 3 Years Option Term: 2 Years Total Contract Time: 5 Years Annual Estimated Award: $260,020.00 Initial Term Estimated Award: $780,060.00 Option Term Estimated Award: $520,040.00 Total Estimated Award: $1,300,100.00 Account(s): 560 - 3200 - 60050-522210-P6018 Funding Source(s): Sun Metro General Operations (Operating Fund) District(s): All This was a Best Value Bid Procurement - unit price contract. The Purchasing & Strategic Sourcing and Sun Metro - Mass Transit Departments recommend award as indicated to Carlos I. Salazar dba Mean Clean, LLC. the highest ranked bidder based on the evaluation factors established in the evaluation criteria for this procurement. It is requested that the City Manager be authorized to establish the funding sources and make any necessary budget transfers and execute any and all documents necessary for execution of this award. In accordance with this award, the City Manager or designee is authorized to exercise future options if needed. 25-154 Approve Pass ▶ jump to 4:10