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Mass Transit Department Board

September 3, 2025 ·11:30 AM Final

COUNCIL CHAMBERS, CITY HALL, 300 N. CAMPBELL AND VIRTUALLY

Agenda PDF 📹 Watch video Official record ↗

Agenda — 23 items

  1. 1 Teleconference phone number: 1-915-213-4096 Toll free number: 1-833-664-9267 Conference ID: 153-781-51#
  2. 2 Members of the public may view the meeting via the following means: Via the City’s website. http://www.elpasotexas.gov/videos Via television on City15, YouTube: https://www.youtube.com/user/cityofelpasotx/videos In compliance with the requirement that the City provide two-way communication for members of the public, members of the public may communicate with Council during public comment, and regarding agenda items by calling either of the numbers listed above and entering the corresponding conference ID.
  3. 3 The public is strongly encouraged to sign up to speak on items on this agenda before the start of this meeting on the following links: https://www.elpasotexas.gov/city-clerk/forms/ https://app.smartsheet.com/b/form/7086be5f4ed44a239290caa6185d0bdb A quorum of the Mass Transit Department Board must participate in the meeting.
  4. 4 ROLL CALL
  5. 5 CALL TO THE PUBLIC – PUBLIC COMMENT:
  6. 6 This time is reserved for members of the public who would like to address the Mass Transit Department Board on items that are not on the Mass Transit Department Board Agenda. Members of the public may communicate with Board Members during public comment, and regarding agenda items by calling 1-915-213-4096 or toll free number 1-833-664-9267 at the prompt please enter the following Conference ID: 153-781-51# A sign-up form is available on line at: https://app.smartsheet.com/b/form/dfad29e838da41fd86052bb264abd397 for those who wish to sign up in advance of the meeting date. Requests to speak must be received by 9:00 a.m. on the date of the meeting. Thirty minutes in total is allotted for speakers.
  7. 7 NOTICE TO THE PUBLIC:
  8. 8 CONSENT AGENDA - APPROVAL OF MINUTES: Approve Pass ▶ jump to 2:23
  9. 1. Approval of minutes of the Regular Mass Transit Department Board Meeting of August 5, 2025, and the Special Mass Transit Department Board Meetings of June 22, 2025, and August 18, 2025. 25-1066
  10. 10 CONSENT AGENDA – REQUEST TO EXCUSE ABSENT MASS TRANSIT DEPARTMENT BOARD MEMBERS
  11. 2. Request to excuse absent Mass Transit Board Members. 25-159
  12. 12 CONSENT AGENDA - RESOLUTIONS:
  13. 3. A Resolution amending the Enabling Resolution of the Sun Metro Citizens Advisory Committee of October 11, 2022 to strike sections 2, 3, 4B, 4C, 5 and 6 in their entirety; that the membership, duties, composition and operation of the Sun Metro Citizens Advisory Committee be dictated by the City Code, the Uniform Bylaws adopted by the City Council of the City of El Paso, this Resolution, and the Enabling Resolution except as amended herein; and that this Resolution take effect when the Uniform Ordinance No. 019766 and Uniform Bylaws adopted by the City Council of the City of El Paso take effect. 25-1064
  14. 14 REGULAR AGENDA – OTHER BIDS, CONTRACTS, PROCUREMENTS:
  15. 4. Discussion and action on the request that the Director of Purchasing & Strategic Sourcing be authorized to issue Purchase Order(s) for Solicitation 2025-0498 New Flyer Training to New Flyer of America, Inc, the sole provider of New Flyer Bus Training for a three (3) year term and for a total estimated amount of $354,375.00. Supplier will be required to provide an updated sole source letter and affidavit each year. This contract will allow Sun Metro to support the training program and keep Technicians up to date with the new bus models. Contract Variance: No Contract Variance Department: Sun Metro – Mass Transit Award to: New Flyer of America, Inc. City & State: St. Cloud, MN Item(s): All Initial Term: 3 Years Total Contract Time: 3 Years Initial Term Estimated Award: $354,375.00 Total Estimated Award: $354,375.00 Account(s): 560-3200-60050-522140-P6017 Funding Source(s): Sun Metro Operating Fund District(s): All Non-Competitive Procurement under Local Government General Exemption: Section 252.022 - (7) a procurement of items that are available from only one source, including: (A) items that are available from only one source because of patents, copyrights, secret processes, or natural monopolies. The Purchasing & Strategic Sourcing and Mass Transit (Sun Metro) Departments recommend award as indicated to New Flyer of America, Inc., under the exemption listed above. It is requested that the City Manager be authorized to establish the funding sources and execute any and all documents necessary for execution of this award. 25-1065 Approve Pass ▶ jump to 4:26
  16. 5. Discussion and action on the request that the Director of Purchasing & Strategic Sourcing be authorized to issue Purchase Order(s) for Solicitation 2025-0503 Hardware, Support Service and Software maintenance for passenger information display (PID) to Trapeze Software Group, Inc., dba Vontas, the sole and authorized distributor of the OnRoute for a term of three (3) years for an estimated amount of $172,192.00. Supplier will be required to provide an updated sole source letter and affidavit each year. This contract will allow Sun Metro to managed digital signage with messaging services to support passenger transit information at the bus stops. Contract Variance: The difference based in comparison to the previous contract is as follows: A decrease of $327,737.00, which represents a 65.56% decrease due to the number of signs included in each contract has a difference of 26 signs. Department: Sun Metro – Mass Transit Award to: Trapeze Software Group, Inc., dba Vontas City & State: Cedar Rapids, IA Item(s): All Initial Term: 3 Years Option Term: N/A Year 1: $118,159.00 Year 2: $ 26,357.00 Year 3: $ 27,676.00 Initial Term Estimated Award: 3 Years Option Term Estimated Award: N/A Total Estimated Award: $172,192.00 Account(s): 560 – 3215 – 60060 – 522020 – P6005 Funding Source(s): Sun Metro Operating Funds District(s): All Non-Competitive Procurement under Local Government General Exemption: Section 252.022 (7) (A) items that are available from only one source because of patents, copyrights, secret processes, or natural monopolies, (D) captive replacement parts or components for equipment. The Purchasing & Strategic Sourcing and Mass Transit (Sun Metro) Departments recommend award as indicated to Trapeze Software Group, Inc., dba Vontas under the exemptions listed above. It is requested that the City Manager be authorized to establish the funding sources and execute any and all documents necessary for execution of this award. 25-1083 Approve Pass ▶ jump to 5:51
  17. 17 EXECUTIVE SESSION
  18. 18 The Mass Transit Department Board of the City of El Paso may retire into EXECUTIVE SESSION pursuant to Section 3.5A of the El Paso City Charter and the Texas Government Code, Chapter 551, Subchapter D, to discuss any of the following: (The items listed below are matters of the sort routinely discussed in Executive Session, but the Mass Transit Department Board of the City of El Paso may move to Executive Session any of the items on this agenda, consistent with the terms of the Open Meetings Act.) The Mass Transit Department Board will return to open session to take any final action and may also, at any time during the meeting, bring forward any of the following items for public discussion, as appropriate.
  19. 19 Section 551.071 CONSULTATION WITH ATTORNEY Section 551.072 DELIBERATION REGARDING REAL PROPERTY Section 551.073 DELIBERATION REGARDING PROSPECTIVE GIFTS Section 551.074 PERSONNEL MATTERS Section 551.076 DELIBERATION REGARDING SECURITY DEVICES OR SECURITY AUDITS Section 551.087 DELIBERATION REGARDING ECONOMIC DEVELOPMENT NEGOTIATIONS Section 551.089 DELIBERATION REGARDING SECURITY DEVICES OR SECURITY AUDITS; CLOSED MEETING
  20. 20 ADJOURN
  21. 21 NOTICE TO THE PUBLIC:
  22. 22 MASS TRANSIT BOARD AGENDAS ARE PLACED ON THE INTERNET THE THURSDAY PRIOR TO EACH MEETING AT THE FOLLOWING ADDRESS:
  23. 23 Rollcall ▶ jump to 0:04