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Board of County Commissioners

March 4, 2024 ·9:00 AM Final

BOCC Meeting Room 204

Agenda PDF 📹 Watch video Official record ↗

Agenda — 50 items

  1. 1 Call to Order ▶ jump to 0:01
  2. 2 Roll Call ▶ jump to 0:02
  3. 3 Notice of the meeting was properly posted on March 1, 2024.
  4. 4 For purposes of this agenda “Action” means any of the following: amending, approving, approving as amended, deferring, denying, giving instructions to staff, making a recommendation to another public body, receiving documents or presentations, referring to committee, reconsidering, re-opening, returning, or striking the item.
  5. 5 Prayer and Pledge of Allegiance was led by Larry Stein. ▶ jump to 54:11
  6. 6 Approval of Minutes
  7. 1. Discussion and possible action regarding the minutes of the meeting held on February 28, 2024 prepared by the County Clerk as authorized by statute (19 O.S. §243, 244, and 445) subject to additions or corrections by the Board of County Commissioners. 2024-0674 approve Pass ▶ jump to 55:32
  8. 8 Recurring Agenda Items:
  9. 2. Discussion and possible action regarding all claims, list is attached and available for inspection in the office of the County Clerk, Room 201. 2024-0675 approve Pass ▶ jump to 55:41
  10. 3. Discussion and possible action regarding Resolution No. 2024-0736 for Blanket Purchase Orders as submitted by each department, list available for inspection in the office of the County Clerk, Room 201. 2024-0736 approve Pass ▶ jump to 55:50
  11. 4. Opening of the following bids and/or Requests for Qualifications. Any vendor wanting to review the bids or RFQs may see the Purchasing Agent immediately following this meeting. CW24020 Printing and Mailing Services for the Oklahoma County Assessor’s Office 2024-0737 tabulate and return Pass ▶ jump to 56:46
  12. 12 Consent Agenda Items on the consent agenda are routine in nature and approved with a single vote. However, any item on the consent agenda is subject to individual consideration at the request of a member of the body. approve Pass ▶ jump to 56:55
  13. 5. Assessor's Revolving Fee Account 8101 2024-0646
  14. 6. Sheriff Monthly Report of Fees for September, October, November, December 2023, and January 2024 2024-0671
  15. 7. Discussion and possible action regarding Workers’ Compensation claim payments from Consolidated Benefits Resources in the amount of $2,129.90 for the period of 2/27/2024. Item requested by Karen Kint, Director of HR & Safety. 2024-0662
  16. 8. Cancel check #101027708 in the amount of $8.42 issued to Oklahoma County Treasurer dated 2/21/24. Do Not reissue. 2024-0665
  17. 9. Litigation: Case No. TC-2024-006 Tort Claim Case No. CJ-2024-1092 Summons 2024-0676
  18. 10. Discussion and Possible action regarding Resolution No. 2024-0666, transferring equipment from the inventory of Oklahoma County District #3 to Oklahoma County Facilities Management. One (1) 2020 Dodge Ram 1500 DT 4X4 Pickup, old c/n DC301-00399, new c/n R301-00120, s/n 1C6SRFJTXLN242724, acquired 02/03/2020 from Bob Hoard Chrysler Jeep Dodge, 13250 Broadway Ext., Oklahoma City, OK 73113 for $29,553.25 2024-0666
  19. 11. Discussion and possible action regarding Resolution No. 2024-0682, disposing of equipment from the inventory of Oklahoma County Facilities Management. These items are broken or obsolete, and are too costly to repair. With the requested approval, they will be junked in accordance with the provisions set forth in Title 19 Section 421. One (1) Gibson 14ft Frost Free Refrigerator, c/n R621-00010, acquired 04-28-1986 from a vendor not on record for $524.00 2024-0682
  20. 12. Discussion and possible action regarding Resolution 2024-0683: To appoint Miranda Fryer as backup Receiving Officer for General Fund IT 1001-270. Requested by Dayne Coffey, Director, Information Technology. 2024-0683
  21. 13. Discussion and possible action regarding Resolution No. 2024-0688, disposing of equipment from the inventory of the Oklahoma County Juvenile Bureau. These items are broken or obsolete and are too costly to repair. With the requested approval, they will be junked in accordance with the provisions set forth in Title 19 Section 421. One (1) Staccato G1 Chair, c/n SQ102-00358, s/n 12-513940-1, acquired 02/27/2012 from Ergogenesis, 1 Bodybuilt Place, Navasota, TX 77868 for $830.00 One (1) Pro Pointe Photo ID System, c/n SQ114-00019, acquired 04/28/2010 from CW Cook, Inc. dba Addtronics, 4605 N. Sewell Ave., Oklahoma City, OK 73118 for $6,018.00 One (1) HP Promo 6200 PC, c/n SQ250-00005, s/n MXL1421CWY, acquired 10/26/2011 from Hewlett Packard Company, PO Box 101149, Atlanta, GA 30392 for $591.00 One (1) HP Compaq Pro 6305 PC, c/n SQ250-00017, s/n MXL3171HHM, acquired 05/01/2013 from CDW Government, Inc., 230 N. Milwaukee Ave., Vernon Hills, IL 60061 for $551.05 One (1) Dell Optiplex 3050 PC, c/n SQ250-00044, s/n DTGJGL2, acquired 01/26/2018 from Software House International, Inc., 290 Davidson Ave., Somerset, NJ 08873 for $595.00 One (1) Dell Optiplex 3050 PC, c/n SQ250-00045, s/n DV2PGL2, acquired 01/26/2018 from Software House International, Inc., 290 Davidson Ave., Somerset, NJ 08873 for $595.00 One (1) Dell Optiplex 3050 PC, c/n SQ250-00046, s/n DTTPGL2, acquired 01/26/2018 from Software House International, Inc., 290 Davidson Ave., Somerset, NJ 08873 for $595.00 One (1) Dell Optiplex 3050 PC, c/n SQ250-00050, s/n DDYY8N2, acquired 04/27/2018 from Software House International, Inc., 290 Davidson Ave., Somerset, NJ 08873 for $595.00 One (1) Dell Optiplex 3060 PC, c/n SQ250-00058, s/n 5BL5JV2, acquired 04/12/2019 from Software House International, Inc., 290 Davidson Ave., Somerset, NJ 08873 for $604.00 One (1) Dell Optiplex 3060 PC, c/n SQ250-00059, s/n 5B87JV2, acquired 04/12/2019 from Software House International, Inc., 290 Davidson Ave., Somerset, NJ 08873 for $604.00 One (1) Dell Optiplex 3060 PC, c/n SQ250-00071, s/n 4C35PY2, acquired 11/06/2019 from CDW Government, Inc., 75 Remittance Dr., Suite 1515, Chicago, IL 60675 for $589.25 One (1) Dell Optiplex 3070 PC, c/n SQ250-00079, s/n H03TS13, acquired 02/07/2020 from CDW Government, Inc., 75 Remittance Dr., Suite 1515, Chicago, IL 60675 for $550.00 One (1) Dell Optiplex 3070 PC, c/n SQ250-00080, s/n H03YS13, acquired 02/07/2020 from CDW Government, Inc., 75 Remittance Dr., Suite 1515, Chicago, IL 60675 for $550.00 One (1) Dell Optiplex 3060 PC, c/n SR250-00009, s/n 4CTXNY2, acquired 11/06/2019 from CDW Government, Inc., 75 Remittance Dr., Suite 1515, Chicago, IL 60675 for $589.25 One (1) Dell Optiplex 3060 PC, c/n SR250-00010, s/n 4CVYNY2, acquired 11/06/2019 from CDW Government, Inc., 75 Remittance Dr., Suite 1515, Chicago, IL 60675 for $589.25 One (1) Dell Optiplex 3060 PC, c/n SR250-00012, s/n 4C36PY2, acquired 11/06/2019 from CDW Government, Inc., 75 Remittance Dr., Suite 1515, Chicago, IL 60675 for $589.25 One (1) Dell Inspiron 15-3000 Laptop, c/n SR250-00037, s/n 11950057118, acquired 04/06/2015 from Dell Inc. Marketing LP, PO Box 676021, Dallas, TX 75267 for $818.99 One (1) Dell Optiplex 3070 PC, c/n SR250-00015, s/n GWLZS13, acquired 02/07/2020 from CDW Government, Inc., 75 Remittance Dr., Suite 1515, Chicago, IL 60675 for $550.00 2024-0688
  22. 14. Discussion and possible action regarding Tin Horn Installation in District 1 for Elerick. This item is in compliance with Resolution No. 2020-5733. Requested by Stacey Trumbo, PE, County Engineer. 2024-0693
  23. 15. Discussion and possible action regarding Tin Horn Installation in District 1 for Wilson. This item is in compliance with Resolution No. 2020-5733. Requested by Stacey Trumbo, PE, County Engineer. 2024-0694
  24. 24 End of Consent Docket
  25. 25 Departmental Items
  26. 26 District No. 1
  27. 16. Discussion and possible action to submit a request to the Oklahoma Congressional Delegation requesting their assistance in securing an extension of the deadlines applicable to the use of federal funds provided to Oklahoma County through the American Rescue Plan Act. Requested by Commissioner Blumert. 2024-0735 receive Pass ▶ jump to 61:56
  28. 28 District No. 3
  29. 17. Discussion and possible action regarding resolution number 2024-0743, proclaiming that Oklahoma County is not a sanctuary county. Requested by Myles Davidson, Commissioner District 3. 2024-0734 approve Pass ▶ jump to 68:18
  30. 30 Engineering
  31. 18. Discussion and possible action regarding Change Order No. 3 on ODOT Project STP-155C(750)CI. Widen and resurface county road (Macarthur Boulevard): at the intersection of Covell Road near Edmond. Project Length=0.471 Mile. This Change Order establishes the final quantity for each item on the original contract and resulted in a contract underrun. Requested by Stacey Trumbo, PE, County Engineer. 2024-0689 approve Pass ▶ jump to 70:19
  32. 19. Discussion and possible action regarding the Agreement for Services between the Board of County Commissioners of Oklahoma County and Flintco, LLC. for Construction Management At Risk Services for the Adult Detention Center and associated out structures. This agreement is for the Pre-construction Management Services only. The total amount of the agreement shall not exceed One Million One Hundred Seventy-Two Thousand Three Hundred Eighty-One Dollars and No/100 ($1,172,381.00). Requisition No. 12405205 has been issued from- 2034 Jail Bonds 2023 contingent upon final encumbrance of funds. Requested by Stacey Trumbo, PE, County Engineer. 2024-0714 receive Pass ▶ jump to 71:50
  33. 33 Policy & Governance
  34. 19. Discussion and possible action regarding the Agreement for Services between the Board of County Commissioners of Oklahoma County and Flintco, LLC. for Construction Management At Risk Services for the Adult Detention Center and associated out structures. This agreement is for the Pre-construction Management Services only. The total amount of the agreement shall not exceed One Million One Hundred Seventy-Two Thousand Three Hundred Eighty-One Dollars and No/100 ($1,172,381.00). Requisition No. 12405205 has been issued from- 2034 Jail Bonds 2023 contingent upon final encumbrance of funds. Requested by Stacey Trumbo, PE, County Engineer. 2024-0714 approve Pass ▶ jump to 72:04
  35. 20. Discussion and possible action to amend the Health Alliance for the Uninsured ARPA Subrecipient agreement. Amendment to reflect an updated funding amount of $33,333.33. Requested by Danielle Drastata, Accenture. 2024-0686 approve Pass ▶ jump to 72:37
  36. 35 Social Services
  37. 21. Discussion and possible action to approved the modification to Cardinal Community House service agreement to increase the annual amount not to exceed $6,000 for an addition of permissible use of space with a monthly fee of $500 from March 2024 to June 30, 2024. Requested by Christi J. Marshall, Director of Social Services department. 2024-0690 approve Pass ▶ jump to 74:43
  38. 22. Discussion and possible action to approve ARPA Project #10106 between the Board of County Commissioners on behalf of Oklahoma County Social Services and Oklahoma Halfway House, Inc. DBA Cardinal Community House to provide for use of laundry equipment for an amount not to exceed $13,000. Requested by Christi J. Marshall, Director. 2024-0691
  39. 38 No Commissioners Comments/General Remarks ▶ jump to 74:47
  40. 39 No New Business
  41. 40 Recess into executive session recess Pass ▶ jump to 75:21
  42. 23. To enter into executive session pursuant to 25 O.S. 307 (B) (4) to engage in confidential communications between the public body and its attorney concerning a pending investigation, claim or action in Forrest Traylor v. Oklahoma County, WCC No: CM2022-06227 X and WCC No: CM2022-06351 K, and where on advice of its attorney, the board has determined that disclosure will seriously impair the ability of the public body to process the claim or conduct a pending investigation, litigation, or proceeding in the public interest. Requested by Karen Kint, Director of HR & Safety. 2024-0663
  43. 24. To enter into executive session pursuant to 25 O.S. 307 (B) (4) to engage in confidential communications between the public body and its attorney concerning a pending investigation, claim or action in Gaillardia Promenade, LLC v. The City of Oklahoma City, CV-2024-299 and where on advice of its attorney, the board has determined that disclosure will seriously impair the ability of the public body to process the claim or conduct a pending investigation, litigation, or proceeding in the public interest. Requested by Aaron Etherington, ADA. 2024-0667
  44. 25. To enter into executive session pursuant to 25 O.S. 307 (B) (4) to engage in confidential communications between the public body and its attorney concerning a pending investigation, claim or action in NHG, LLC v. The City of Oklahoma City, CV-2024-449 and where on advice of its attorney, the board has determined that disclosure will seriously impair the ability of the public body to process the claim or conduct a pending investigation, litigation, or proceeding in the public interest. Requested by Aaron Etherington, ADA. 2024-0669
  45. 44 Return from executive session return Pass ▶ jump to 83:59
  46. 26. Action regarding in confidential communications between the public body and its attorney concerning a pending investigation, claim or action in Forrest Traylor v. Oklahoma County, WCC No: CM2022-06227 X and WCC No: CM2022-06351 K, and where on advice of its attorney, the board has determined that disclosure will seriously impair the ability of the public body to process the claim or conduct a pending investigation, litigation, or proceeding in the public interest. Requested by Karen Kint, Director of HR & Safety. 2024-0664 approve Pass ▶ jump to 84:18
  47. 27. Action regarding in confidential communications between the public body and its attorney concerning a pending investigation, claim or action in Gaillardia Promenade, LLC v. The City of Oklahoma City, CV-2024-299 and where on advice of its attorney, the board has determined that disclosure will seriously impair the ability of the public body to process the claim or conduct a pending investigation, litigation, or proceeding in the public interest. Requested by Aaron Etherington, ADA. 2024-0668 approve Pass ▶ jump to 84:32
  48. 28. Action regarding in confidential communications between the public body and its attorney concerning a pending investigation, claim or action in NHG, LLC v. The City of Oklahoma City, CV-2024-449 and where on advice of its attorney, the board has determined that disclosure will seriously impair the ability of the public body to process the claim or conduct a pending investigation, litigation, or proceeding in the public interest. Requested by Aaron Etherington, ADA. 2024-0670
  49. 48 No Citizen Participation
  50. 49 Adjourn adjourn Pass ▶ jump to 84:48