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Board of County Commissioners

March 13, 2024 ·9:00 AM Final

BOCC Meeting Room 204

Agenda PDF 📹 Watch video Official record ↗

Agenda — 58 items

  1. 1 Call to Order ▶ jump to 0:02
  2. 2 Roll Call
  3. 3 Notice of the meeting was properly posted on March 12, 2024. ▶ jump to 57:38
  4. 4 For purposes of this agenda “Action” means any of the following: amending, approving, approving as amended, deferring, denying, giving instructions to staff, making a recommendation to another public body, receiving documents or presentations, referring to committee, reconsidering, re-opening, returning, or striking the item.
  5. 5 Prayer and Pledge of Allegiance ▶ jump to 57:41
  6. 6 Approval of Minutes
  7. 1. Discussion and possible action regarding the minutes of the meeting held on March 4, 2024 prepared by the County Clerk as authorized by statute (19 O.S. §243, 244, and 445) subject to additions or corrections by the Board of County Commissioners. 2024-0778 approve Pass ▶ jump to 58:51
  8. 8 Recurring Agenda Items:
  9. 2. Discussion and possible action regarding all claims, list is attached and available for inspection in the office of the County Clerk, Room 201. 2024-0779 approve Pass ▶ jump to 58:58
  10. 3. Discussion and possible action regarding Resolution No. 2024-0826 for Blanket Purchase Orders as submitted by each department, list available for inspection in the office of the County Clerk, Room 201. 2024-0826 approve Pass ▶ jump to 59:04
  11. 4. Discussion and possible action regarding a recommendation from the Central Purchasing Department for selection of lowest and best bid: CW24020 Printing and Mailing Services for the Assessor's Office 2024-0827 approve Pass ▶ jump to 59:45
  12. 5. Opening of the following bids and/or Requests for Qualifications. Any vendor wanting to review the bids or RFQs may see the Purchasing Agent immediately following this meeting. P24120-07 1st Floor Annex Entrance and Security 2024-0828 tabulate and return Pass ▶ jump to 60:26
  13. 13 Consent Agenda Items on the consent agenda are routine in nature and approved with a single vote. However, any item on the consent agenda is subject to individual consideration at the request of a member of the body. approve Pass ▶ jump to 60:41
  14. 6. Discussion and possible action regarding Employee Benefit Warrant No. 859395 through 860120 for Oklahoma County in the amount of $355,405.84 pending notification of encumbrance to Megan Tejeda, Oklahoma County Treasurer's Office. 2024-0712
  15. 7. Discussion and possible action regarding Employee Benefit AffirmedRX Invoice No. 1248 for Oklahoma County in the amount of $139,949.49 pending notification of encumbrance to Megan Tejeda, Oklahoma County Treasurer's Office. 2024-0740
  16. 8. Discussion and possible action regarding Employee Benefit AffirmedRX Invoice No. 1270 for Oklahoma County in the amount of $18,788.00 pending notification of encumbrance to Megan Tejeda, Oklahoma County Treasurer's Office. 2024-0769
  17. 9. Discussion and Possible action regarding Employee Benefit Warrant No.860121 through 860714 for Oklahoma County in the amount of $ 370,648.50 pending notification of encumbrance to Jackie Wilson, Oklahoma County Treasurer's Office. 2024-0786
  18. 10. Discussion and possible action regarding Workers’ Compensation claim payments from Consolidated Benefits Resources in the amount of $2,113.14 for the period of 03/05/2024. Item requested by Karen Kint, Director of HR & Safety. 2024-0765
  19. 11. Monthly Report of Fees for February 2024 for the Oklahoma County Juvenile Bureau 2024-0763
  20. 12. Monthly Report of Fees for the Planning Commission Inspection Fee Funds, State Building Code Fund and the Fee Fund Report for February 2024. 2024-0773
  21. 13. Monthly Report of Officers for February 2024 for the Oklahoma County Juvenile Bureau. 2024-0774
  22. 14. Cancel check# 141500097 in the amount of $98,099.30 issued to Dana Safety Supply dated 12/13/2023. To be reissued 3/13/24. 2024-0791
  23. 15. Monthly report of fees for the County Commissioners for the month of January, 2024. 2024-0795
  24. 16. Monthly report of fees for the County Commissioners for the month of February, 2024. 2024-0796
  25. 17. Monthly Report of Fees for the Court Clerk for February, 2024. 2024-0829
  26. 18. Monthly Report of Fees for Court Fund: February, 2024. 2024-0830
  27. 19. Litigation: Case No. 22-12607 SAH Bankruptcy Case No. CJ-2024-950 Summons Case No. CJ-2023-6886 Report of Commissioners Case No. CJ-2024-1179 Summons 2024-0780
  28. 20. Discussion and possible action regarding the Treasurer Depository Fund Summary for the month of February 2024. Requested by Forrest "Butch" Freeman, Oklahoma County Treasurer. 2024-0772
  29. 29 End of Consent Docket
  30. 30 Departmental Items
  31. 31 District No. 1
  32. 21. Discussion and possible action to allow the hanging of flyers for the April 12th Warrant Clearing Event. 2024-0738 approve Pass ▶ jump to 61:13
  33. 22. Discussion and possible regarding a Specific Mutual Cooperation Agreement between the City of Oklahoma City and Oklahoma County pursuant to Title 69, O.S. § 603, Title 11, O.S. § 36 for reconstruction, repair, and/or improvements of South Bryant Avenue from SE 29th Street to SE 44th Street, within the municipal boundaries of the City of Oklahoma City. Upon completion of the project and receipt of invoicing from the County, Municipality shall reimburse the County for all materials in an amount not to exceed One Hundred Fifty Thousand Dollars and Zero Cents ($150,000.00). This agreement covers half of the project and a separate Agreement with the City of Del City will cover the other half. This Agreement shall become effective upon signature of both parties and shall terminate on June 30, 2024. Approved as to form and legality by Aaron Etherington, Assistant District Attorney. Requested by Carrie Blumert, Commissioner, District No. 1. 2024-0776 approve Pass ▶ jump to 61:41
  34. 23. Discussion and possible action regarding a Specific Mutual Cooperation Agreement between the City of Del City and Oklahoma County pursuant to Title 69, O.S. § 603, Title 11, O.S. § 36 for reconstruction, repair, and/or improvements of Vickie Dr extending from SE 15th to SE 29th within the municipal boundaries of the City of Del City. Upon completion of the project and receipt of invoicing from the County, Municipality shall reimburse the County for all material, labor, surveys, traffic control, subcontractors, and equipment in an amount not to exceed One Hundred Forty Thousand Six Hundred Ninety-Three Dollars and Thirty Cents ($140,693.30). This Agreement shall become effective upon signature of both parties and shall terminate on June 30, 2024. Approved as to form and legality by Aaron Etherington, Assistant District Attorney. Requested by Carrie Blumert, Commissioner, District No. 1. 2024-0777 approve Pass ▶ jump to 61:56
  35. 35 District No. 2
  36. 24. Discussion and possible action for approval of a Specific Assistance Agreement between the Board of County Commissioners of Oklahoma City and the City of Choctaw for a portion of drainage ditch and two culverts located at First St., and Hawkins in need of clearing, correcting, stabilizing, replacing, and/or improvement. The total estimated project is $16,893.80, not to exceed $18,583.18. Approved as to form and legality by Lisa Endres, ADA. Requested by Brian Maughan, County Commissioner District 2, and Chairman of the Board. 2024-0742 approve Pass ▶ jump to 62:09
  37. 37 District No. 3
  38. 25. Discussion and Possible Action authorizing the county engineer to work with Smith-Roberts Land Service, Inc. for the acquisition of land under Solicitation Number P23120-07 for the New Oklahoma County Jail Campus. Requested by Myles Davidson, Commissioner District 3. 2024-0813 approve Pass ▶ jump to 73:02
  39. 26. Discussion and Possible action authorizing the county engineer to work with Crooked Oak Public School District, for the relocation of their facilities. Requested by Myles Davidson, Commissioner District 3. 2024-0814 approve Pass ▶ jump to 74:55
  40. 40 Engineering
  41. 27. Discussion and possible action regarding the Agreement for Services between Midwest Wrecking Co. and the Board of County Commissioners of Oklahoma County for Annex 5th Floor Demolition, ARPA Project #10033 in the amount of Fifty Seven Thousand, Eight Hundred Forty dollars and no/100 ($57,840.00). Requisition Number 12405216 has been issued from ARPA Funds contingent upon encumbrance of funds. Requested by Stacey Trumbo, PE, County Engineer. 2024-0760 approve Pass ▶ jump to 76:25
  42. 28. Discussion and possible action regarding Change Order No. 1 to the Agreement for Services between Anderson & House, Inc. and the Board of County Commissioners of Oklahoma County for the Juvenile Justice Lobby, ARPA Project #10031, to deduct pavers, add additional framing, SF Glass & Ladder. Requisition Number 12405343 has been issued in the amount of One Thousand Seven Hundred Twenty-Nine Dollars ($1,729.00) from ARPA Funds contingent upon encumbrance of funds. Requested by Stacey Trumbo, PE, County Engineer. 2024-0834 approve Pass ▶ jump to 76:55
  43. 29. Discussion and possible action regarding Amendment No. 02 to the Agreement for Services between Olsson and the Board of County Commissioners of Oklahoma County for investigative geotechnical services for the New Adult Detention Center removing the existing jail site; adding Best Choice Homes, Townley Trust, and Reno & Exchange sites increasing the PO 22402763 to $84,550.00. Requested by Stacey Trumbo, PE, County Engineer. 2024-0872 approve Pass ▶ jump to 77:55
  44. 44 MIS
  45. 30. Discussion and possible action regarding the FY 2023-24 MOU Renewal between the Board of County Commissioners and the Oklahoma County Criminal Justice Authority to provide IT related services. This MOU is to be effective from July 1, 2023 through June 30, 2024. This item is requested by Dayne Coffey, Director, Information Technology, and has been approved as to form and legality by Aaron Etherington, Assistant District Attorney. 2024-0768 approve Pass ▶ jump to 79:00
  46. 31. Discussion and possible action regarding the OLETS Agreement between the Oklahoma County Board of County Commissioners and the Oklahoma County Sheriff's Office, Oklahoma County Juvenile Justice System, Oklahoma County Court Services and the Oklahoma County District Attorney's Office. This is to establish and enforce Security Control of the access and use of the Oklahoma Law Enforcement Telecommunications System and associated DPS, FBI and other systems in a location where access to and/or use of that system is accomplished by a criminal justice agency with the assistance of a non-criminal justice governmental agency. This item is requested by Dayne Coffey, Director, Information Technology, and has been approved as to form and legality by Aaron Etherington, Assistant District Attorney. 2024-0790 approve Pass ▶ jump to 79:54
  47. 47 Public Improvements and Infrastructure Committee
  48. 32. Discussion and possible action regarding acceptance of the recommendation from the Public Improvements and Infrastructure Committee to install badge access in the D.A.’s temporary location on the 1st floor of the annex; utilizing as the source of funding the Capital Projects As Needed, in an amount not to exceed $10,000. Requested by Joe Blough, Chairman of Committee. 2024-0831 approve Pass ▶ jump to 80:45
  49. 49 Sheriff
  50. 33. Discussion and possible action regarding the attached Interlocal Agreement between the City of Bethany and the Oklahoma County Sheriff’s Office supporting the cross commissioning of Bethany Police Detectives as Oklahoma County Deputy Sheriff’s. Requested by Tommie Johnson III, Oklahoma County Sheriff, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. This agreement, if approved, requires wet signatures on the original document (provided by Undersheriff Anderson), the attached scanned version is for reference only. 2024-0741 approve Pass ▶ jump to 81:18
  51. 51 Commissioners Comments/General Remarks ▶ jump to 83:38
  52. 52 No New Business
  53. 53 Recess into executive session recess Pass ▶ jump to 89:19
  54. 34. To enter into executive session pursuant to 25 O.S. 307 (B) (4) to engage in confidential communications between the public body and its attorney concerning a pending investigation, claim or action in Martin v. BOCC, CJ-2018-6124 and where on advice of its attorney, the board has determined that disclosure will seriously impair the ability of the public body to process the claim or conduct a pending investigation, litigation, or proceeding in the public interest. Requested by Aaron Etherington, ADA. 2024-0761
  55. 55 Return from executive session return Pass ▶ jump to 102:28
  56. 35. Action regarding in confidential communications between the public body and its attorney concerning a pending investigation, claim or action in Martin v. BOCC, CJ-2018-6124 and where on advice of its attorney, the board has determined that disclosure will seriously impair the ability of the public body to process the claim or conduct a pending investigation, litigation, or proceeding in the public interest. Requested by Aaron Etherington, ADA 2024-0762 approve Pass ▶ jump to 102:37
  57. 57 Citizen Participation: Gina Sandridge was called to speak Jess Eddy was called to speak Cynthia Ciancarelli was called to speak Michael Washington was called to speak ▶ jump to 62:23
  58. 58 Adjourn approve Pass ▶ jump to 102:50