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Board of County Commissioners

August 21, 2024 ·9:00 AM Final ·Amended

BOCC Meeting Room 204

Agenda PDF 📹 Watch video Official record ↗

Agenda — 71 items

  1. 1 Call to Order ▶ jump to 0:02
  2. 2 Roll Call
  3. 3 Notice of the meeting was properly posted on August 20, 2024. ▶ jump to 58:24
  4. 4 For purposes of this agenda “Action” means any of the following: amending, approving, approving as amended, deferring, denying, giving instructions to staff, making a recommendation to another public body, receiving documents or presentations, referring to committee, reconsidering, re-opening, returning, or striking the item.
  5. 5 Prayer and Pledge of Allegiance was led by David Barnes. ▶ jump to 58:25
  6. 6 Approval of Minutes
  7. 1. Discussion and possible action regarding the minutes of the meeting held on August 14, 2024 prepared by the County Clerk as authorized by statute (19 O.S. §243, 244, and 445) subject to additions or corrections by the Board of County Commissioners. 2024-4016 approve Pass ▶ jump to 59:40
  8. 8 Recurring Agenda Items:
  9. 2. Discussion and possible action regarding all claims, list is attached and available for inspection in the office of the County Clerk, Room 201. 2024-4018 approve Pass ▶ jump to 59:49
  10. 3. Opening of the following bids and/or Requests for Qualifications. Any vendor wanting to review the bids or RFQs may see the Purchasing Agent immediately following this meeting. P25120-01- Oklahoma County Courthouse 11th Floor Stairwell Extension 2024-4025 tabulate and return Pass ▶ jump to 61:03
  11. 4. Discussion and possible action for the Board Of County Commissioners to review and approve the Purchasing Agent’s recommendation regarding a Sole Source Purchase for Flock Safety by the Oklahoma County Sheriff’s Office. Requested by Chantel Boso, Director of Purchasing. 2024-4054 approve Pass ▶ jump to 62:19
  12. 5. Discussion and possible action regarding Resolution No. 2024-4055 for Blanket Purchase Orders as submitted by each department, list available for inspection in the office of the County Clerk, Room 201. 2024-4055 approve Pass ▶ jump to 62:28
  13. 13 Consent Agenda Items on the consent agenda are routine in nature and approved with a single vote. However, any item on the consent agenda is subject to individual consideration at the request of a member of the body. approve Pass ▶ jump to 62:58
  14. 6. Discussion and possible action regarding Workers’ Compensation claim payments from Consolidated Benefits Resources in the amount of $2,127.19 for the period of 8/13/2024. Item requested by Karen Kint, Director of HR & Safety. 2024-3999
  15. 7. Cancel check # 110015927 in the amount of $1,900.00 issued to Oklahoma Traffic Engineering Association Inc. dated 2/14/2024. Reissue on 8/21/24. 2024-4000
  16. 8. Cancel ck#101028792 in the amount of $399.00 issued to Moore Norman Technology Center dated 8-5-24 Do Not Reissue 2024-4001
  17. 9. Cancel check# 101026858 in the amount of $3,979.76 issued to AT&T Oklahoma dated 10/11/2023. Reissue 8/21/2024. 2024-4004
  18. 10. Election Board Monthly Report. July 2024 2024-4014
  19. 11. Litigation: Case No. CJ-2024-1162 Summons Case No. CJ-2024-1162 Summons Case No. PHS-2024-309 Administrative Compliance Order Case No. CV-2024-1356 Deposit of Commissioners Award Case No. CV-2024-1354 Deposit of Commissioners Award Case No. CV-2024-1344 Deposit of Commissioners Award Case No. CV-2024-1338 Deposit of Commissioners Award Case No. CV-2024-1333 Deposit of Commissioners Award Case No. CV-2024-1329 Deposit of Commissioners Award Case No. CV-2024-1324 Deposit of Commissioners Award Case No. CV-2024-1361 Deposit of Commissioners Award Case No. CV-2024-1354 Notice of Hearing Case No. CJ-2024-5175 Summons Case No. CV-2024-1326 Notice of Hearing Case No. CV-2024-1354 Temporary Restraining Order Case No. CV-2024-1324, Case No. CV-2024-1359 Notice in condemnation Proceedings 2024-4017
  20. 12. Discussion and possible action regarding Employee Benefit Medical Claims (UMR) for Oklahoma County in the amount of $214,558.18 pending notification of encumbrance to Megan Tejeda, Oklahoma County Treasurer's Office. 2024-4015
  21. 13. Discussion and possible action regarding Employee Benefit AffirmedRX Invoice No. 1585 for Oklahoma County in the amount of $250,000.00 pending notification of encumbrance to Megan Tejeda, Oklahoma County Treasurer's Office. 2024-4021
  22. 14. Discussion and possible action regarding Employee Benefit Warrant No. 870672 through 870709 for Oklahoma County in the amount of $17,658.25 pending notification of encumbrance to Megan Tejeda, Oklahoma County Treasurer's Office. 2024-4022
  23. 15. Discussion and possible action regarding Tin Horn Installation in District 2 for Richardson. This item is in compliance with Resolution No. 2020-5733. Requested by Stacey Trumbo, PE, County Engineer. 2024-3997
  24. 16. Discussion and possible action regarding Tin Horn Installation in District 2 for Gibson. This item is in compliance with Resolution No. 2020-5733. Requested by Stacey Trumbo, PE, County Engineer. 2024-4028
  25. 17. Discussion and possible action regarding Tin Horn Installation in District 1 for Callaway. This item is in compliance with Resolution No. 2020-5733. Requested by Stacey Trumbo, PE, County Engineer. 2024-4029
  26. 26 End of Consent Docket
  27. 27 Departmental Items
  28. 28 District No. 2
  29. 18. Discussion and possible action regarding a letter of support for W.K. Jackson Leadership Academy to use public safety frequencies for walkie talkie communication. Approved as to form and legality by Aaron Etherington, ADA. Requested by Brian Maughan, Chairman of the Board. 2024-4047 receive Pass ▶ jump to 63:49
  30. 19. Discussion and possible action regarding appointing Melissa Markel to serve as trustee on the Oklahoma County Criminal Justice Authority. Requested by Brian Maughan, Chairman of the Board. 2024-4048 approve Pass ▶ jump to 66:33
  31. 18. Discussion and possible action regarding a letter of support for W.K. Jackson Leadership Academy to use public safety frequencies for walkie talkie communication. Approved as to form and legality by Aaron Etherington, ADA. Requested by Brian Maughan, Chairman of the Board. 2024-4047 approve Pass ▶ jump to 78:28
  32. 20. Discussion and possible action to approve contract for legal services with Pierce Couch Hendrickson Baysinger & Green, L.L.P. to provide legal representation in Stacy Willis, as Personal Representative of the Estate of Mitchell Everest Willis, Deceased, v. Board of County Commissioners for Oklahoma County, et al., Case No. CIV-18-323-D, United States District Court for the Western District of Oklahoma. Amount of the contract not to exceed $20,000. This agreement shall become effective upon signatures of both parties and shall terminate on June 30, 2025. Requisition number 12501662-00. Approved as to form and legality by Aaron Etherington, ADA. Requested by Brian Maughan, Chairman of the Board. 2024-4051 approve Pass ▶ jump to 67:05
  33. 21. Discussion and possible action to approve contract for legal services with Pierce Couch Hendrickson Baysinger & Green, L.L.P. to provide legal representation in Simco-Horvath v. Steven Brewer, et al. , Case No. CIV-21-514-G, U.S.D.C. for the Western District of Oklahoma. Amount of the contract not to exceed $50,000. This agreement shall become effective upon signatures of both parties and shall terminate on June 30, 2025. Requisition number 125016600-00. Approved as to form and legality by Aaron Etherington, ADA. Requested by Brian Maughan, Chairman of the Board. 2024-4056
  34. 22. Discussion and possible action to approve contract for legal services with Pierce Couch Hendrickson Baysinger & Green, L.L.P. to provide legal representation in Jazmine Monay Miller v. Board of County Commissioners of Oklahoma County, el al., Case No. CIV-22-665-D, U.S.D.C. for the Western District of Oklahoma. Amount of the contract not to exceed $60,000. This agreement shall become effective upon signatures of both parties and shall terminate on June 30, 2025. Requisition number 12501661-00. Approved as to form and legality by Aaron Etherington, ADA. Requested by Brian Maughan, Chairman of the Board. 2024-4057
  35. 23. Discussion and possible action to approve contract for legal services with Pierce Couch Hendrickson Baysinger & Green, L.L.P. to provide legal representation in Ja’Lee Foreman v Board of County Commissioners of Oklahoma County, el al., Case No. CIV-21-1062-F, U.S.D.C. for the Western District of Oklahoma. Amount of the contract not to exceed $10,000. This agreement shall become effective upon signatures of both parties and shall terminate on June 30, 2025. Requisition number 12501659-00. Approved as to form and legality by Aaron Etherington, ADA. Requested by Brian Maughan, Chairman of the Board. 2024-4058
  36. 24. Discussion and possible action to approve contract for legal services with Pierce Couch Hendrickson Baysinger & Green, L.L.P. to provide legal representation in Billy Joe Alstatt v. Board of County Commissioners of Oklahoma County, el al., Case No. CIV-22-811-D, U.S.D.C. for the Western District of Oklahoma. Amount of the contract not to exceed $100,000. This agreement shall become effective upon signatures of both parties and shall terminate on June 30, 2025. Requisition number 12501663-00. Approved as to form and legality by Aaron Etherington, ADA. Requested by Brian Maughan, Chairman of the Board. 2024-4059
  37. 36 Assessor
  38. 25. Discussion and possible action regarding approval of contract for the CAMA contract and for the software support and license agreement for Catalis dba Patriot Properties, Inc. For FY 2024-2025 Requisition No. 12501559 has been issued to Catalis in the amount of $139,107.00 from General Fund/Assessor Revaluation/Professional Services Other (1001-140-54455), contingent upon the encumbrance of funds. Requested by Larry Stein, Oklahoma County Assessor, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. 2024-4013 approve Pass ▶ jump to 67:34
  39. 38 Benefits and Retirement
  40. 26. Discussion and possible action regarding the renewal agreement with Pre-Paid Legal services for the County paid ID Shield employee program. This item is requested by the Benefits and Retirement Department. 2024-4023 approve Pass ▶ jump to 67:57
  41. 40 County Clerk
  42. 27. Discussion and possible action regarding the Oklahoma County Schedule of Expenditures of Federal Awards (SEFA) for fiscal year ending June 30, 2023. This item is requested by the County Clerk Finance Department, Office of Maressa Treat. 2024-4027 strike Pass ▶ jump to 68:20
  43. 42 Engineering
  44. 28. Discussion and possible action regarding signing the claim form from Pinnacle for acquisition services for Bridge and Approaches Replacement Project: J/P 28718(05) Luther Rd over North Canadian River. Requested by Stacey Trumbo, PE, County Engineer. 2024-3996 approve Pass ▶ jump to 69:06
  45. 29. Discussion and possible action regarding Resolution No. 2024-4026 declaring the following property surplus to the needs of the county described real property: A tract of land lying in the Southwest (SW/4) of Section Thirteen (13), Township Eleven (11) North, Range Two (2) West of the Indian Meridian Oklahoma County, Oklahoma City, Oklahoma, described as follows; Commencing at the Southwest corner of the Southwest Quarter (SW/4); Thence North and parallel with the West Boundary line of said (SW/4) for a distance of 329.24 feet; Thence East and parallel to the South Boundary line of said (SW/4) for a distance of 60.00 feet; to the Point of Beginning; Thence North and parallel to the West Boundary line of said (SW/4) a distance of 330.00 feet; Thence East and parallel to the South Boundary line of said (SW/4) a distance of 268.77’ feet; Thence South and parallel to the West Boundary line of said (SW/4) a distance of 330.00’ feet; Thence West and parallel to the South Boundary line of said (SW/4) a distance of 268.80’ feet to the Point of Beginning. Said tract contains 2.03 AC more or less. Requested by Stacey Trumbo, PE, County Engineer, as approved as to form and legality by Aaron Etherington, Assistant District Attorney. 2024-4026 receive Pass ▶ jump to 71:55
  46. 45 Planning Commission
  47. 30. Discussion and possible action regarding Resolution No. 2024-3907 to release or not to release the Maintenance Bond (Road) (Bond # SUR 2327969) in the amount of $319,411.80 posted by the principal to assure maintenance for two (2) years after the acceptance of Addington Farms II Section II a residential subdivision. The project was satisfactorily completed and the maintenance term period has expired. The Principal is requesting that the bond be released. Location: Northwest corner of the intersection of NW 220th St. and Pennsylvania Ave., County Highway District #3. Requested by Erik Brandt, Principal Planner and approved as to form and legality by Aaron Etherington, Assistant District Attorney. 2024-3907 approve Pass ▶ jump to 72:27
  48. 47 Policy & Governance
  49. 31. Discussion and possible action regarding funding for ARPA Project 20061 , SISU Youth Services, in an amount not to exceed $375,000.00 from District 1. Requested by Danielle Drastata, Accenture. 2024-4033 approve Pass ▶ jump to 74:26
  50. 32. Discussion and possible action regarding funding for ARPA Project 30053 , Urban Bridge, in an amount not to exceed $225,000.00 from District 1. Requested by Danielle Drastata, Accenture. 2024-4034
  51. 33. Discussion and possible action regarding funding for ARPA Project 30196 , Mid-Del School, in an amount not to exceed $50,000.00 from District 1. Requested by Danielle Drastata, Accenture. 2024-4035
  52. 34. Discussion and possible action regarding funding for ARPA Project 30219 , Variety Care, in an amount not to exceed $183,608.00 from District 1. Requested by Danielle Drastata, Accenture. 2024-4036
  53. 35. Discussion and possible action regarding funding for ARPA Project 30060 , Lillian Timber Farms, in an amount not to exceed $90,100.00 from District 1. Requested by Danielle Drastata, Accenture. 2024-4038
  54. 36. Discussion and possible action regarding funding for ARPA Project 30153 , Paseo Avenues, in an amount not to exceed $200,000.00 from District 1. Requested by Danielle Drastata, Accenture. 2024-4039
  55. 37. Discussion and possible action regarding funding for ARPA Project 20001, Opportunities Industrialization Center of OK County (OIC), in an amount not to exceed $275,000.00 from District 1. Requested by Danielle Drastata, Accenture. 2024-4040
  56. 38. Discussion and possible action regarding funding for ARPA Project 30176 , Freedom City - Spencer Expansion Project, in an amount not to exceed $186,000.00 from District 1. Requested by Danielle Drastata, Accenture. 2024-4041
  57. 39. Discussion and possible action regarding funding for ARPA Project 30043, Bonnies Helping Hands, in an amount not to exceed $20,000.00 from District 1. Requested by Danielle Drastata, Accenture. 2024-4043
  58. 40. Discussion and possible action regarding funding for ARPA Project 20135 , Eastside Pride Wrestling, in an amount not to exceed $30,000.00 from District 1. Requested by Danielle Drastata, Accenture. 2024-4044
  59. 41. Discussion and possible action regarding funding for ARPA Project 30237 , Mid-Del Youth and Family Center, Inc., in an amount not to exceed $100,000.00 from District 1. Requested by Danielle Drastata, Accenture. 2024-4045
  60. 42. Discussion and possible action regarding funding for ARPA Project 30266 , Diversity Center of Oklahoma Inc, in an amount not to exceed $98,600.00 from District 1. Requested by Danielle Drastata, Accenture. 2024-4046
  61. 43. Discussion and possible action regarding an updated ARPA Subrecipient Agreement between the Board of Oklahoma County Commissioners and Town of Luther (Project ID 20043). District 3 would like to add additional funds to a previously approved project in the amount of $63,353.65. The additional funds will bring the overall total not to exceed $438,353.65 to acquire a new fire engine. Requisition number 12501658-00. Approved as to form by Aaron Etherington, ADA. Requested by Jessica Clayton, Policy and Governance Chairman. 2024-4049 approve Pass ▶ jump to 74:44
  62. 44. Discussion and possible action regarding ARPA Project 10033, Court Clerk Social Distancing, to allocate additional funding from ARPA Fund 1415 for the purpose of moving expenses in an amount not to exceed $104,000.00. The Policy and Governance Committee voted to recommend this item for approval at their regular meeting on August 13, 2024. Requested by Jessica Clayton, Chairman, Policy and Governance Committee. 2024-4053 approve Pass ▶ jump to 76:30
  63. 45. Discussion and possible action regarding required update to our Postal Evidencing System (Postage Meter). Policy & Governance recommendation is to upgrade to the Vision A5 machine. Requested by Jessica Clayton, Chairman 2024-4060 approve Pass ▶ jump to 77:02
  64. 63 Commissioners Comments/General Remarks ▶ jump to 78:39
  65. 64 No New Business
  66. 65 Recess into executive session recess Pass ▶ jump to 79:28
  67. 46. To enter into executive session pursuant to 25 O.S. 307 (B) (4) to engage in confidential communications between the public body and its attorney concerning a pending investigation, claim or action in Estate of Avelar v OCCJA BOCC, CJ-2024-1162, and where on advice of its attorney, the board has determined that disclosure will seriously impair the ability of the public body to process the claim or conduct a pending investigation, litigation, or proceeding in the public interest. Requested by Aaron Etherington, ADA. 2024-4031
  68. 67 Return from executive session return Pass ▶ jump to 91:16
  69. 47. Action regarding in confidential communications between the public body and its attorney concerning a pending investigation, claim or action in Estate of Avelar v OCCJA BOCC, CJ-2024-1162, and where on advice of its attorney, the board has determined that disclosure will seriously impair the ability of the public body to process the claim or conduct a pending investigation, litigation, or proceeding in the public interest. Requested by Aaron Etherington, ADA. 2024-4032 approve Pass ▶ jump to 91:36
  70. 69 No Citizen Participation ▶ jump to 91:40
  71. 70 Adjourn adjourn Pass ▶ jump to 91:56