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Budget Evaluation Team

September 10, 2024 ·1:00 PM Final

BOE Meeting Room 205

Agenda PDF 📹 Watch video Official record ↗

Agenda — 86 items

  1. 1 Call To Order
  2. 2 Roll Call
  3. 3 Notice of the meeting was properly posted on September 9, 2024.
  4. 4 For purposes of this agenda “Action” means any of the following: amending, approving, approving as amended, deferring, denying, giving instructions to staff, making a recommendation to another public body, receiving documents or presentations, referring to committee, reconsidering, re-opening, returning, or striking the item.
  5. 5 Approval of Minutes
  6. 1. Discussion and possible action regarding the minutes of August 6, 2024. 2024-4148 approve Pass
  7. 7 Recurring Items
  8. 2. Discussion and possible action regarding an update on Employee Benefits. Requested by the Board. 2024-4149
  9. 3. Discussion and possible action regarding any items currently on the BET Watch List for fiscal year 2024-25. Requested by the Board. 2024-4150
  10. 10 Departmental Items
  11. 10 Roll Call
  12. 4. Discussion and possible action regarding procedures and timing of the General Fund Revenue Supplement for FY 24-25. Requested by Christie Tretheway Miller, Vice-Chair. 2024-4152
  13. 5. Discussion and possible action regarding updated projections on Employee Benefits 4010, Worker's Compensation 4020, and Self Insurance 4030. This item is requested by the Finance Department, County Clerk. 2024-4326
  14. 6. Discussion and possible action regarding the Supplement Appropriation amending the Oklahoma County General Fund Budget for Fiscal Year 2024-25. The total Budget Supplement amount is not to exceed $141,318,345.00. This item is requested by the Finance Department, County Clerk, Oklahoma County. 2024-4146 action to Pass
  15. 7. Discussion and possible action regarding studying, developing and making a recommendation or recommendations to the Budget Board regarding the $14,892,110.32 comprised of non-recurring revenue approved for transfer to 1001 General Fund by the Budget Board, May 16, 2024, by Resolutions 2024-2409 and 2024-2410, specifically considering, but not limited to, the amount of these revenues that should be moved to the 2080 Capital Projects-New Jail Fund, the amounts that should be dedicated to other purposes, cash flow considerations, and timing of transfers. Approved by Budget Board July 18, 2024, Agenda Item 38. 2024-4153
  16. 8. Discussion and possible action regarding the 2025 Actuary Report. This item is requested by Jon Wilkerson, Director of Benefits and Retirement. 2024-4269
  17. 9. Discussion and possible action regarding the proposed 2024 and 2025 employee and retiree rates. This item is requested by Jon Wilkerson, Director of Benefits and Retirement. 2024-4268
  18. 16 Return return Pass
  19. 10. Discussion and possible action regarding the proposed FY 24 25 employer rates. This item is requested by Jon Wilkerson, Director of Benefits and Retirement. 2024-4267
  20. 11. Discussion and possible action regarding an increase to the General Fund IT Budget 10127000-54000 in the amount of $42,400.00 with the September Supplement. This is to cover the cost of the Connexis and Allied Universal contracts that were previously with Court Services. This item is requested by Dayne Coffey, Director, Information Technology. 2024-4220
  21. 12. Discussion and possible action regarding an increase to the General Fund IT Budget 10127000-54000 in the amount not to exceed $259,791.00 with the September Supplement. This is to cover the cost of the increase in utilities, software, increase in contracts, and M365 for the Sheriff’s office. This item is requested by Dayne Coffey, Director, Information Technology. 2024-4221
  22. 13. Discussion and possible action regarding an increase to the General Fund IT Budget 10127000-55000 in the amount not to exceed $55,000.00 with the September Supplement. This is to cover the cost for new M365 licenses for the Sheriff's office. This item is requested by Dayne Coffey, Director, Information Technology. 2024-4307
  23. 14. Discussion and possible action to establish a Capital line item for Courthouse Improvements; $278,500 provided by the Court Fund, invoices to be paid by the BOCC Financial Administrator. This request is made by Keith Monroe, Director of Facilities Management. 2024-4266 action to Pass
  24. 15. Discussion and possible action regarding the September Supplement changes to the Treasurer's General Fund (1001-150) and Resale Property Fund (1130) budgets for FY 24-25. Requested by Christie Tretheway-Miller, Oklahoma County Treasurer's Office. 2024-4316
  25. 16. Discussion and possible action regarding BET making recommendations to the Budget Board regarding sources and amounts of revenue to be made available in the September Supplement to fund current and possible future MOUs with and between Oklahoma County, Oklahoma County Court Services, Oklahoma County Criminal Justice Authority, Oklahoma County Detention Center, and The Education and Employment Ministries, per discussions and actions of the Budget Board at its August 29, 2024, meeting on agenda items 3, 4, and 5, related to pretrial release “support services” including, but not limited to, case management and supervision to pretrial releasees, including education opportunities, employment assistance, connection to substance abuse and mental health treatment, and case management services to assist releasees in navigating the judicial process. 2024-4329
  26. 17. Discussion and possible action regarding the CARES Act audit findings and possible financial liability to Oklahoma County. Requested by Jason Nelson, County Clerk's Office. 2024-4331
  27. 18. Discussion and possible action regarding BET creating a plan, process and formula to include some appropriate portion of the annual revenue increase realized between July 1 and September 30 in Oklahoma County’s initial adopted county budget and to make recommendations to the Budget Board regarding adoption of a plan, process and formula developed by the BET. Requested by Jason Nelson, County Clerk's Office. 2024-4332
  28. 19. Discussion and possible action to make a recommendation to the Oklahoma County Budget Board from the Budget Evaluation Team regarding the Fiscal Year 2024-25 Supplemental Appropriation. Requested by the Board. 2024-4147
  29. 27 No Citizen Participation
  30. 28 Board Comments
  31. 29 No New Business
  32. 30 Recess recess Pass
  33. 31 Return return Pass
  34. 32 Adjourn
  35. 33 Recess recess Pass
  36. 35 Roll Call
  37. 3. Discussion and possible action regarding any items currently on the BET Watch List for fiscal year 2024-25. Requested by the Board. 2024-4150 action to Pass
  38. 6. Discussion and possible action regarding the Supplement Appropriation amending the Oklahoma County General Fund Budget for Fiscal Year 2024-25. The total Budget Supplement amount is not to exceed $141,318,345.00. This item is requested by the Finance Department, County Clerk, Oklahoma County. 2024-4146 action to Pass
  39. 6. Discussion and possible action regarding the Supplement Appropriation amending the Oklahoma County General Fund Budget for Fiscal Year 2024-25. The total Budget Supplement amount is not to exceed $141,318,345.00. This item is requested by the Finance Department, County Clerk, Oklahoma County. 2024-4146 action to Pass
  40. 6. Discussion and possible action regarding the Supplement Appropriation amending the Oklahoma County General Fund Budget for Fiscal Year 2024-25. The total Budget Supplement amount is not to exceed $141,318,345.00. This item is requested by the Finance Department, County Clerk, Oklahoma County. 2024-4146 action to Pass
  41. 15. Discussion and possible action regarding the September Supplement changes to the Treasurer's General Fund (1001-150) and Resale Property Fund (1130) budgets for FY 24-25. Requested by Christie Tretheway-Miller, Oklahoma County Treasurer's Office. 2024-4316 action to Pass
  42. 3. Discussion and possible action regarding any items currently on the BET Watch List for fiscal year 2024-25. Requested by the Board. 2024-4150 action to Pass
  43. 6. Discussion and possible action regarding the Supplement Appropriation amending the Oklahoma County General Fund Budget for Fiscal Year 2024-25. The total Budget Supplement amount is not to exceed $141,318,345.00. This item is requested by the Finance Department, County Clerk, Oklahoma County. 2024-4146 action to Pass
  44. 44 Recess recess Pass
  45. 45 Return return Pass
  46. 6. Discussion and possible action regarding the Supplement Appropriation amending the Oklahoma County General Fund Budget for Fiscal Year 2024-25. The total Budget Supplement amount is not to exceed $141,318,345.00. This item is requested by the Finance Department, County Clerk, Oklahoma County. 2024-4146 action to Pass
  47. 16. Discussion and possible action regarding BET making recommendations to the Budget Board regarding sources and amounts of revenue to be made available in the September Supplement to fund current and possible future MOUs with and between Oklahoma County, Oklahoma County Court Services, Oklahoma County Criminal Justice Authority, Oklahoma County Detention Center, and The Education and Employment Ministries, per discussions and actions of the Budget Board at its August 29, 2024, meeting on agenda items 3, 4, and 5, related to pretrial release “support services” including, but not limited to, case management and supervision to pretrial releasees, including education opportunities, employment assistance, connection to substance abuse and mental health treatment, and case management services to assist releasees in navigating the judicial process. 2024-4329 action to
  48. 16. Discussion and possible action regarding BET making recommendations to the Budget Board regarding sources and amounts of revenue to be made available in the September Supplement to fund current and possible future MOUs with and between Oklahoma County, Oklahoma County Court Services, Oklahoma County Criminal Justice Authority, Oklahoma County Detention Center, and The Education and Employment Ministries, per discussions and actions of the Budget Board at its August 29, 2024, meeting on agenda items 3, 4, and 5, related to pretrial release “support services” including, but not limited to, case management and supervision to pretrial releasees, including education opportunities, employment assistance, connection to substance abuse and mental health treatment, and case management services to assist releasees in navigating the judicial process. 2024-4329 action to Pass
  49. 49 Recess recess Pass
  50. 50 Roll Call
  51. 51 Return return Pass
  52. 6. Discussion and possible action regarding the Supplement Appropriation amending the Oklahoma County General Fund Budget for Fiscal Year 2024-25. The total Budget Supplement amount is not to exceed $141,318,345.00. This item is requested by the Finance Department, County Clerk, Oklahoma County. 2024-4146 action to Pass
  53. 12. Discussion and possible action regarding an increase to the General Fund IT Budget 10127000-54000 in the amount not to exceed $259,791.00 with the September Supplement. This is to cover the cost of the increase in utilities, software, increase in contracts, and M365 for the Sheriff’s office. This item is requested by Dayne Coffey, Director, Information Technology. 2024-4221 action to Pass
  54. 6. Discussion and possible action regarding the Supplement Appropriation amending the Oklahoma County General Fund Budget for Fiscal Year 2024-25. The total Budget Supplement amount is not to exceed $141,318,345.00. This item is requested by the Finance Department, County Clerk, Oklahoma County. 2024-4146 action to Pass
  55. 6. Discussion and possible action regarding the Supplement Appropriation amending the Oklahoma County General Fund Budget for Fiscal Year 2024-25. The total Budget Supplement amount is not to exceed $141,318,345.00. This item is requested by the Finance Department, County Clerk, Oklahoma County. 2024-4146 action to Pass
  56. 5. Discussion and possible action regarding updated projections on Employee Benefits 4010, Worker's Compensation 4020, and Self Insurance 4030. This item is requested by the Finance Department, County Clerk. 2024-4326 action to Pass
  57. 5. Discussion and possible action regarding updated projections on Employee Benefits 4010, Worker's Compensation 4020, and Self Insurance 4030. This item is requested by the Finance Department, County Clerk. 2024-4326 action to Pass
  58. 58 Recess recess Pass
  59. 59 Return return Pass
  60. 6. Discussion and possible action regarding the Supplement Appropriation amending the Oklahoma County General Fund Budget for Fiscal Year 2024-25. The total Budget Supplement amount is not to exceed $141,318,345.00. This item is requested by the Finance Department, County Clerk, Oklahoma County. 2024-4146 action to Pass
  61. 3. Discussion and possible action regarding any items currently on the BET Watch List for fiscal year 2024-25. Requested by the Board. 2024-4150 action to Pass
  62. 11. Discussion and possible action regarding an increase to the General Fund IT Budget 10127000-54000 in the amount of $42,400.00 with the September Supplement. This is to cover the cost of the Connexis and Allied Universal contracts that were previously with Court Services. This item is requested by Dayne Coffey, Director, Information Technology. 2024-4220 action to Pass
  63. 13. Discussion and possible action regarding an increase to the General Fund IT Budget 10127000-55000 in the amount not to exceed $55,000.00 with the September Supplement. This is to cover the cost for new M365 licenses for the Sheriff's office. This item is requested by Dayne Coffey, Director, Information Technology. 2024-4307 action to Pass
  64. 6. Discussion and possible action regarding the Supplement Appropriation amending the Oklahoma County General Fund Budget for Fiscal Year 2024-25. The total Budget Supplement amount is not to exceed $141,318,345.00. This item is requested by the Finance Department, County Clerk, Oklahoma County. 2024-4146 action to
  65. 6. Discussion and possible action regarding the Supplement Appropriation amending the Oklahoma County General Fund Budget for Fiscal Year 2024-25. The total Budget Supplement amount is not to exceed $141,318,345.00. This item is requested by the Finance Department, County Clerk, Oklahoma County. 2024-4146 action to Pass
  66. 3. Discussion and possible action regarding any items currently on the BET Watch List for fiscal year 2024-25. Requested by the Board. 2024-4150 action to Pass
  67. 6. Discussion and possible action regarding the Supplement Appropriation amending the Oklahoma County General Fund Budget for Fiscal Year 2024-25. The total Budget Supplement amount is not to exceed $141,318,345.00. This item is requested by the Finance Department, County Clerk, Oklahoma County. 2024-4146 action to Pass
  68. 19. Discussion and possible action to make a recommendation to the Oklahoma County Budget Board from the Budget Evaluation Team regarding the Fiscal Year 2024-25 Supplemental Appropriation. Requested by the Board. 2024-4147 action to Pass
  69. 69 Recess recess Pass
  70. 70 Roll Call
  71. 71 Return return Pass
  72. 5. Discussion and possible action regarding updated projections on Employee Benefits 4010, Worker's Compensation 4020, and Self Insurance 4030. This item is requested by the Finance Department, County Clerk. 2024-4326 action to Pass
  73. 3. Discussion and possible action regarding any items currently on the BET Watch List for fiscal year 2024-25. Requested by the Board. 2024-4150 action to Pass
  74. 6. Discussion and possible action regarding the Supplement Appropriation amending the Oklahoma County General Fund Budget for Fiscal Year 2024-25. The total Budget Supplement amount is not to exceed $141,318,345.00. This item is requested by the Finance Department, County Clerk, Oklahoma County. 2024-4146 action to Pass
  75. 75 Roll Call
  76. 6. Discussion and possible action regarding the Supplement Appropriation amending the Oklahoma County General Fund Budget for Fiscal Year 2024-25. The total Budget Supplement amount is not to exceed $141,318,345.00. This item is requested by the Finance Department, County Clerk, Oklahoma County. 2024-4146 action to Pass
  77. 6. Discussion and possible action regarding the Supplement Appropriation amending the Oklahoma County General Fund Budget for Fiscal Year 2024-25. The total Budget Supplement amount is not to exceed $141,318,345.00. This item is requested by the Finance Department, County Clerk, Oklahoma County. 2024-4146 action to Pass
  78. 78 Recess recess Pass
  79. 79 Roll Call
  80. 80 Return return Pass
  81. 6. Discussion and possible action regarding the Supplement Appropriation amending the Oklahoma County General Fund Budget for Fiscal Year 2024-25. The total Budget Supplement amount is not to exceed $141,318,345.00. This item is requested by the Finance Department, County Clerk, Oklahoma County. 2024-4146 action to Pass
  82. 3. Discussion and possible action regarding any items currently on the BET Watch List for fiscal year 2024-25. Requested by the Board. 2024-4150
  83. 4. Discussion and possible action regarding procedures and timing of the General Fund Revenue Supplement for FY 24-25. Requested by Christie Tretheway Miller, Vice-Chair. 2024-4152 action to Pass
  84. 6. Discussion and possible action regarding the Supplement Appropriation amending the Oklahoma County General Fund Budget for Fiscal Year 2024-25. The total Budget Supplement amount is not to exceed $141,318,345.00. This item is requested by the Finance Department, County Clerk, Oklahoma County. 2024-4146
  85. 85 Board Comments
  86. 86 Adjourn adjourn Pass