Board of County Commissioners
BOCC Meeting Room 204
Agenda — 74 items
- 1 Call to Order
- 2 Roll Call
- 3 Notice of the meeting was properly posted on November 27, 2024.
- 4 For purposes of this agenda “Action” means any of the following: amending, approving, approving as amended, deferring, denying, giving instructions to staff, making a recommendation to another public body, receiving documents or presentations, referring to committee, reconsidering, re-opening, returning, or striking the item.
- 5 Prayer and Pledge of Allegiance was led by Commissioner Davidson.
- 6 Approval of Minutes
- 1. Discussion and possible action regarding the minutes of the meeting held on November 20, 2024 prepared by the County Clerk as authorized by statute (19 O.S. §243, 244, and 445) subject to additions or corrections by the Board of County Commissioners.
- 8 Recurring Agenda Items:
- 2. Discussion and possible action regarding all claims, list is attached and available for inspection in the office of the County Clerk, Room 201.
- 3. Recommendation from the Central Purchasing Department to reject all bids: CW25077 - Landscape Maintenance
- 4. Opening of the following bids and/or Requests for Qualifications. Any vendor wanting to review the bids or RFQs may see the Purchasing Agent immediately following this meeting. P25930-05 Traffic Sign Printer and Laminator for District 3
- 5. Opening of the following bids and/or Requests for Qualifications. Any vendor wanting to review the bids or RFQs may see the Purchasing Agent immediately following this meeting. CW25031-1 Lawn Maintenance Supplies
- 6. Discussion and possible action regarding a recommendation from the Central Purchasing Department for selection of lowest and best bid: CW25064 Online Surplus Auction
- 7. Discussion and possible action regarding Resolution No. 2024-5326 for Blanket Purchase Orders as submitted by each department, list available for inspection in the office of the County Clerk, Room 201.
- 15 Consent Agenda Items on the consent agenda are routine in nature and approved with a single vote. However, any item on the consent agenda is subject to individual consideration at the request of a member of the body.
- 8. Discussion and possible action regarding Workers’ Compensation claim payments from Consolidated Benefits Resources in the amount of $5,027.02 for the period of 11-19-2024. Item requested by Karen Kint, Director of HR & Safety.
- 9. Discussion and possible action regarding Workers’ Compensation claim payments from Consolidated Benefits Resources in the amount of $7,801.17 for the period of 11-26-2024. Item requested by Karen Kint, Director of HR & Safety.
- 10. Monthly Report of Fees for the Court Clerk for October, 2024.
- 11. Monthly report of fees for the County Commissioners for the month of October, 2024.
- 12. Monthly report of fees for the Oklahoma County Clerk's Office.
- 13. Discussion and possible action regarding Employee Benefit AffirmedRX Invoice No. 1733 for Oklahoma County in the amount of $19,495.00 pending notification of encumbrance to Kindy Stevens, Oklahoma County Treasurer's Office.
- 14. Discussion and possible action regarding Employee Benefit AffirmedRX Invoice No. 1761 for Oklahoma County in the amount of $252,404.12 pending notification of encumbrance to Kindy Stevens, Oklahoma County Treasurer's Office.
- 15. Discussion and possible action regarding Employee Benefit AffirmedRX Invoice No. 1766 for OKlahoma County in the amount of $250,000.00 pending notification of encumbrance to Kindy Stevens, Oklahoma County Treasurer's Office.
- 16. Discussion and possible action regarding Employee Benefit Medical Claims (UMR) for Oklahoma County in the amount of $550,840.12 pending notification of encumbrance to Kindy Stevens, Oklahoma County Treasurer's Office.
- 17. Discussion and possible action regarding Employee Benefit Warrant No. 872280 through 872312 for Oklahoma County in the amount of $17,877.83 pending notification of encumbrance to Kindy Stevens, Oklahoma County Treasurer's Office.
- 18. Litigation: Case No. 24-12862 Bankruptcy Case No. CJ-2024-7394 Motion Case No. CV-2024-1326 Withdrawal of Motion Case No. CV-2024-3177 Summon & Appoint Commissioners Case No. JTC-2024-008 Tort Claim Case No. CJ-2022-267 Notice Case No. CJ-2023-3903 Motion Case No. CJ-2023-3903 Motion Case No. CJ-2023-3903 Notice Case No. CJ-2023-3903 Notice
- 19. Discussion and possible action regarding Tin Horn Installation in District 3 for Milleson. This item is in compliance with Resolution No. 2020-5733. Requested by Stacey Trumbo, PE, County Engineer.
- 28 End of Consent Docket
- 29 Departmental Items
- 30 District No. 1
- 20. Discussion and possible action to regarding a Resolution accepting a Rural Economic Action Plan (REAP) grant project for a mill and overlay of Wilshire Blvd. from Indian Meridian to Triple X Rd. as complete. Requested by District One.
- 32 District No. 2
- 21. Discussion and possible action for Oklahoma County to lead a coat drive with community partners Christmas Connection and the West OKC Rotary Club. This effort will gather used and new coats at collection boxes placed on county properties and throughout the community to provide winter coats for those in need. Requested by Brian Maughan, County Commissioner District 2 and Chairman.
- 22. Discussion and possible action regarding calling for the 2025 Election of Directors for Office #3 for Oklahoma County Free Fair Association, along with giving notice of election, filing, period, time of election, and publication requirements. Approved as to form and legality by Aaron Etherington, ADA. Requested by Brian Maughan, County Commissioner District 2, and Chairman of the Board.
- 23. Discussion and possible action regarding a request for the Board of County Commissioners to continue to allow the Project Safe Neighborhoods (PSN) Committee for the Western District of Oklahoma to use the jury assembly room for the Probation and Parole Re-Entry Program. The 2025 dates are January 16, March 20, May 15, July 17, September 18, and November 20. The meetings are held from 6:00 p.m. to 7:30 p.m., with participants arriving 30-45 minutes prior to the program. Requested by Brian Maughan, County Commissioner District 2, and Chairman of the Board.
- 36 District No. 3
- 24. Discussion and possible action regarding the County Resolution to approve of the Interlocal Agreement, the appointment of a County representative to the CED board, and the authorization for the County representative to sign the Interlocal Agreement. Requested by Myles Davidson, Commissioner District 3.
- 25. Discussion and possible action regarding outsourcing Burials & Cremations through the RFP selection process versus maintaining this service through the County until December 31, 2026. Requested by Paul Foster.
- 39 Engineering
- 26. Discussion and possible action regarding the Agreement for Services between Crystal Creek LLC. and the Board of County Commissioners of Oklahoma County for Oklahoma County Annex Elevators-Annex Asbestos Abatement Penthouse Elevator, ARPA Project #10120. The total amount of the agreement shall not exceed Thirty-Nine Thousand Seven Hundred Thirty Dollars ($39,730.00). Requisition Number 12503562 in the amount Thirty-Nine Thousand Seven Hundred Thirty Dollars ($39,730.00) has been issued from ARPA Funds, contingent upon encumbrance of funds. Requested by Stacey Trumbo, PE, County Engineer.
- 27. Discussion and possible action to approve Notice of Hearing to abandon a portion of the section line statutory right of way between Northwest 16th Street and Northwest 13th Street. Requested by Stacey Trumbo, PE, County Engineer, and has been approved as to form and legality by Aaron Etherington, Assistant District Attorney.
- 28. Discussion and possible action regarding The Oklahoma Department of Transportation (ODOT) environmental analysis and review of BRIDGE & APPROACHES: BFP: CITY BRIDGE IN ARCADIA OVER COFFEE CREEK ON N WESTMINSTER 0.1 MI NORTH OF SH-66 NBI 32219. ODOT has determined that this project does not individually or cumulatively have a significant impact of the environment as defined by the National Environmental Policy Act (NEPA) or involve unusual circumstances as defined in 23 CFR 771.117(b) and is therefore excluded from the requirements to prepare an Environmental Assessment or Environmental Impact Assessment. Requested by Stacey Trumbo, PE, County Engineer.
- 43 Planning Commission
- 29. Discussion and possible action regarding approval or denial of Resolution No. 2024-5307 accepting the Final Plat of Bonanza Gardner Estates as provided in Oklahoma Statutes, Title 19, §868.8. This final plat (FP-2024-11) was approved by the Planning Commission on November 21, 2024. The plat consists of two (2) lots that encompass approximately five (5) acres. The subject property is located .25 miles north of SE 59th St. on the west side of Pottawatomie Rd. along Old Oak Rd. in County Commissioner District 2. Requested by Erik Brandt, Principal Planner and approved as to form and legality by Aaron Etherington, Assistant District Attorney.
- 30. Discussion and possible action regarding approval or denial of Resolution No. 2024-5320 to accept the replat of Deer Park, Lots 18 and 19. The applicant is adjusting the lot lines to make Lot 18 smaller and to make Lot 19 larger as provided in Oklahoma Statutes, Title 19, §868.8. This replat (RE-2024-02) was approved by the Planning Commission on November 21, 2024. The subject property is located west of Harrah Rd. and north of SE 44th St. in County Commissioner District 2. Requested by Erik Brandt, Principal Planner and approved as to form and legality by Aaron Etherington, Assistant District Attorney.
- 29. Discussion and possible action regarding approval or denial of Resolution No. 2024-5307 accepting the Final Plat of Bonanza Gardner Estates as provided in Oklahoma Statutes, Title 19, §868.8. This final plat (FP-2024-11) was approved by the Planning Commission on November 21, 2024. The plat consists of two (2) lots that encompass approximately five (5) acres. The subject property is located .25 miles north of SE 59th St. on the west side of Pottawatomie Rd. along Old Oak Rd. in County Commissioner District 2. Requested by Erik Brandt, Principal Planner and approved as to form and legality by Aaron Etherington, Assistant District Attorney.
- 46 Policy & Governance
- 31. Discussion and possible action regarding an ARPA Subrecipient Agreement between the Board of Oklahoma County Commissioners and Trifactor13 (Project ID 30236). Agreement not to exceed $25,000.00 for their Empowering Tomorrow's Leaders program. Requisition #12503737. Requested by Jessica Clayton, Policy and Governance Chairman.
- 32. Discussion and possible action regarding an ARPA Subrecipient Agreement between the Board of Oklahoma County Commissioners and OnCall Project (Project ID 20153). Agreement not to exceed $150,000.00 for the professional development and personal growth of First Responders. Requisition #12503322. Requested by Jessica Clayton, Policy and Governance Chairman.
- 31. Discussion and possible action regarding an ARPA Subrecipient Agreement between the Board of Oklahoma County Commissioners and Trifactor13 (Project ID 30236). Agreement not to exceed $25,000.00 for their Empowering Tomorrow's Leaders program. Requisition #12503737. Requested by Jessica Clayton, Policy and Governance Chairman.
- 33. Discussion and possible action regarding an ARPA Subrecipient Agreement between the Board of Oklahoma County Commissioners and Field and Future Foundation (Project ID 30213). Agreement not to exceed $14,847.40 for their Fields & Futures: Empowering Title I Communities Project. Requisition #12503740. Requested by Jessica Clayton, Policy and Governance Chairman.
- 32. Discussion and possible action regarding an ARPA Subrecipient Agreement between the Board of Oklahoma County Commissioners and OnCall Project (Project ID 20153). Agreement not to exceed $150,000.00 for the professional development and personal growth of First Responders. Requisition #12503322. Requested by Jessica Clayton, Policy and Governance Chairman.
- 34. Discussion and possible action regarding obligation of funds for ARPA Project 10130: BOCC, Medical/ Behavioral Health Services Facility through an interagency memorandum of understanding in an amount not to exceed $38,960,380.00. Requested by Jessica Clayton, Policy and Governance Chairman.
- 33. Discussion and possible action regarding an ARPA Subrecipient Agreement between the Board of Oklahoma County Commissioners and Field and Future Foundation (Project ID 30213). Agreement not to exceed $14,847.40 for their Fields & Futures: Empowering Title I Communities Project. Requisition #12503740. Requested by Jessica Clayton, Policy and Governance Chairman.
- 35. Discussion and possible action regarding obligation of funds for ARPA Project 10113: Benefits, COVID Medical Claims Projections through an interagency memorandum of understanding in an amount not to exceed $2,228,473.76. Requested by Jessica Clayton, Policy and Governance Chairman.
- 34. Discussion and possible action regarding obligation of funds for ARPA Project 10130: BOCC, Medical/ Behavioral Health Services Facility through an interagency memorandum of understanding in an amount not to exceed $38,960,380.00. Requested by Jessica Clayton, Policy and Governance Chairman.
- 36. Discussion and possible action regarding funding for ARPA Project 20148, Health Alliance for the Uninsured, to increase their subrecipient agreement for the period of January 1, 2025 - December 31, 2026. in an amount not to exceed $70,000.00 through utilization of the Local Assistance Tribal Contingency Funds. Requested by Jessica Clayton, Policy and Governance Chairman.
- 35. Discussion and possible action regarding obligation of funds for ARPA Project 10113: Benefits, COVID Medical Claims Projections through an interagency memorandum of understanding in an amount not to exceed $2,228,473.76. Requested by Jessica Clayton, Policy and Governance Chairman.
- 37. Discussion and possible action regarding the adoption of the Memorandum of Understanding to the Subrecipient agreement between the Board of County Commissioners and The Oklahoma Railway Museum. (Project ID: 20120: LeFlore Depot Restoration) to allow the expenditure of funds between January 2025 and December 2026, aligning with the updated regulatory framework. Requested by Jessica Clayton, Policy and Governance Chairman.
- 36. Discussion and possible action regarding funding for ARPA Project 20148, Health Alliance for the Uninsured, to increase their subrecipient agreement for the period of January 1, 2025 - December 31, 2026. in an amount not to exceed $70,000.00 through utilization of the Local Assistance Tribal Contingency Funds. Requested by Jessica Clayton, Policy and Governance Chairman.
- 38. Discussion and possible action regarding obligation of funds for ARPA Project 40148, Oklahoma County Benefits Department, County pharmacy through an interagency memorandum of understanding in an amount not to exceed $60,954.59. Requested by Jessica Clayton, Policy and Governance Chairman.
- 37. Discussion and possible action regarding the adoption of the Memorandum of Understanding to the Subrecipient agreement between the Board of County Commissioners and The Oklahoma Railway Museum. (Project ID: 20120: LeFlore Depot Restoration) to allow the expenditure of funds between January 2025 and December 2026, aligning with the updated regulatory framework. Requested by Jessica Clayton, Policy and Governance Chairman.
- 39. Discussion and possible action regarding an ARPA Subrecipient Agreement between the Board of Oklahoma County Commissioners and Cardinal House (Project ID 40001). Agreement not to exceed $433,316.00 for their respite care services. Requested by Jessica Clayton, Policy and Governance Chairman.
- 38. Discussion and possible action regarding obligation of funds for ARPA Project 40148, Oklahoma County Benefits Department, County pharmacy through an interagency memorandum of understanding in an amount not to exceed $60,954.59. Requested by Jessica Clayton, Policy and Governance Chairman.
- 40. Discussion and possible action regarding obligation of funds for ARPA Project 40105, Oklahoma County Information Technology (MIS) Department, Burial and Cremation Services through an interagency memorandum of understanding in an amount not to exceed $229,962.53. Requested by Jessica Clayton, Policy and Governance Chairman.
- 39. Discussion and possible action regarding an ARPA Subrecipient Agreement between the Board of Oklahoma County Commissioners and Cardinal House (Project ID 40001). Agreement not to exceed $433,316.00 for their respite care services. Requested by Jessica Clayton, Policy and Governance Chairman.
- 57 Treasurer
- 40. Discussion and possible action regarding obligation of funds for ARPA Project 40105, Oklahoma County Information Technology (MIS) Department, Burial and Cremation Services through an interagency memorandum of understanding in an amount not to exceed $229,962.53. Requested by Jessica Clayton, Policy and Governance Chairman.
- 41. Discussion and possible action to approve temporary transfers in the amounts of: $3M from Highway Cash Fund (1110), $1M from CBRI Fund (1111), $1M from Opioid/JUUL Settlement Fund (1500), and $2M from Capital Improvement - Regular Fund (2010), for a total of $7M to the General Fund. These are cash transfers only and will not affect encumbrances. The transfers are necessary to cover the $5.5M budgeted cash transfer to repay Capital Projects - New Jail Fund (2080), as well as weekly meeting checks and will be repaid mid-January 2025. Temporary transfers are allowed by 68 O.S., Section 3021. Requested by Forrest "Butch" Freeman, Oklahoma County Treasurer.
- 40. Discussion and possible action regarding obligation of funds for ARPA Project 40105, Oklahoma County Information Technology (MIS) Department, Burial and Cremation Services through an interagency memorandum of understanding in an amount not to exceed $229,962.53. Requested by Jessica Clayton, Policy and Governance Chairman.
- 59 Commissioners Comments/General Remarks:
- 60 No New Business
- 61 Citizen Participation: Mark Faulk was called to speak Sara Bana was called to speak Sean Cummings was called to speak Gina Standridge was called to speak Christopher Johnston was called to speak
- 62 Adjourn