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Board of County Commissioners

March 12, 2025 ·9:00 AM Final

BOCC Meeting Room 204

Agenda PDF 📹 Watch video Official record ↗

Agenda — 55 items

  1. 1 Call to Order ▶ jump to 0:01
  2. 2 Roll Call ▶ jump to 0:02
  3. 3 Notice of the meeting was properly posted on March 11, 2025. ▶ jump to 0:10
  4. 4 For purposes of this agenda “Action” means any of the following: amending, approving, approving as amended, deferring, denying, giving instructions to staff, making a recommendation to another public body, receiving documents or presentations, referring to committee, reconsidering, re-opening, returning, or striking the item.
  5. 5 Prayer and Pledge of Allegiance was led by John Wilkowith. ▶ jump to 41:53
  6. 6 Approval of Minutes
  7. 1. Discussion and possible action regarding the minutes of the meeting held on March 3, 2025 prepared by the County Clerk as authorized by statute (19 O.S. §243, 244, and 445) subject to additions or corrections by the Board of County Commissioners. 2025-0831 approve Pass ▶ jump to 48:35
  8. 8 Recurring Agenda Items:
  9. 2. Discussion and possible action regarding all claims; list is attached and available for inspection in the Office of the County Clerk, Room 203. 2025-0832 approve Pass ▶ jump to 48:43
  10. 3. Discussion and possible action regarding Resolution No. 2025-0983 for Blanket Purchase Orders as submitted by each department, list available for inspection in the office of the County Clerk, Room 203. 2025-0983 approve Pass ▶ jump to 48:51
  11. 4. Discussion and possible action regarding a recommendation from the Central Purchasing Department for selection of lowest and best bid: CW25077-1 Landscape Maintenance Services 2025-0984 approve Pass ▶ jump to 49:45
  12. 12 Consent Agenda Items on the consent agenda are routine in nature and approved with a single vote. However, any item on the consent agenda is subject to individual consideration at the request of a member of the body. approve Pass ▶ jump to 49:55
  13. 5. Discussion and possible action regarding Employee Benefit AffirmedRX Invoice No. 2317 for Oklahoma County in the amount of $177,930.28 pending notification of encumbrance to Mariana Hernandez, Oklahoma County Treasurer's Office. 2025-0821
  14. 6. Discussion and possible action regarding Employee Benefit (AffirmedRX) Invoice No. 2318 for Oklahoma County in the amount of $23,079.00 pending notification of encumbrance to Mariana Hernandez, Oklahoma County Treasurer's Office. 2025-0822
  15. 7. Discussion and possible action regarding Employee Benefit Medical Claims (UMR) for Oklahoma County in the amount of $325,492.64 pending notification of encumbrance to Mariana Hernandez, Oklahoma County Treasurer's Office. 2025-0896
  16. 8. Discussion and possible action regarding Employee Benefit Warrant No. 872865 through 872888 for Oklahoma County in the amount of $14,966.45 pending notification of encumbrance to Mariana Hernandez, Oklahoma County Treasurer's Office. 2025-0901
  17. 9. Discussion and possible action regarding Workers’ Compensation claim payments from Consolidated Benefits Resources in the amount of $5,631.26 for the period of 03-04-2025. Item requested by Karen Kint, Director of HR & Safety. 2025-0823
  18. 10. Litigation: Case No. CIV-24-01298-J Summons Case No. CIV-24-01298-J Summons Duplicate Case No. CJ-2025-135 Summons Case No. CV-2024-431 Notice of Hearing Case No. CV-2024-432 Notice of Hearing Case No. CV-2024-1361 Disclaimer of Interest Case No. CV-2024-1579 Plaintiffs First Set of Interrogations Case No. CV-2024-1579 Plaintiffs First Set of Interrogations Case No. CV-2025-478 Summons 2025-0833
  19. 11. Monthly Report of Fees for the Planning Commission Inspection Fee Funds, State Building Code Fund and the Fee Fund Report for February 2025. 2025-0875
  20. 12. Discussion and possible action regarding the Treasurer Depository Fund Summary for the month of February 2025. Requested by Forrest "Butch" Freeman, Oklahoma County Treasurer. 2025-0893
  21. 13. Monthly Report of Fees for Court Fund: February, 2025. 2025-0929
  22. 14. Sheriff monthly report of fees-February 2025 2025-0961
  23. 15. Monthly Report of Fees for the Court Clerk for February, 2025. 2025-0967
  24. 16. Assessor's Revolving Fee Account 8101 2025-0968
  25. 17. Monthly report of fees for the County Commissioners for the month of February, 2025. 2025-0982
  26. 26 End of Consent Docket
  27. 27 Departmental Items
  28. 28 District No. 1
  29. 18. Discussion and possible action regarding approval of two C-PACE Assessment Contracts. The Board on March 21, 2022 approved the Assessment Contract and Program Guidelines for the Oklahoma County Property Assessed Clean Energy Program (C-PACE). Program Guidelines were amended on March 2, 2025 to allow variable rate financing for Assessment Contracts. The program administrator, Oklahoma Industries Authority, has reviewed the following projects and recommends approval of the Assessment Contracts for these projects: 1) Applicant: HARDTOFIND LLC - 13 NW 13th St., Oklahoma City, Oklahoma. Assessment Contract amount $3,271,000.00 30 year term Use: New Building Construction for business headquarter C-PACE improvements - Aluminum framed storefronts and glazed aluminum wall and glass treatments. Taxes are paid current 2) Applicant: LIBERTYBELLOK, LLC - 9 NW 6th ST., Oklahoma City, Oklahoma. Assessment Contract amount $5,066,900.00 30 year term Use: Building remodel and new construction primarily for apartment construction C-PACE Improvements - Energy efficient HVAC system upgrade; Window glazing; Energy efficient wall assembly and treatment; Roof replacement and treatment. Taxes are paid current Requested by District 1. 2025-0926 approve Pass ▶ jump to 52:55
  30. 30 District No. 3
  31. 19. Discussion and possible action to approve contract between Shuterra and Board of County Commissioners. Amount to not exceed $17,500 for maintenance of roadside right of ways and vegetation control. Requested by Myles Davidson, Chairman of Board of County Commissioners. 2025-0897 approve Pass ▶ jump to 53:27
  32. 20. Discussion and possible action regarding amending the PBA ARPA sub recipient agreement to increase the total contract not-to-exceed amount by $400,000 for the ICB remodel. Requested by Myles Davidson, Chairman of the Board. 2025-0891 approve Pass ▶ jump to 53:44
  33. 21. Discussion and possible action regarding an ARPA Subrecipient Agreement between the Board of Oklahoma County Commissioners and Edmond Historical Society (Project ID 30331). Agreement not to exceed $30,000.00 for their Children’s Room Redesign Project. Requested by Myles Davidson, Chairman of the Board. 2025-0918 approve Pass ▶ jump to 54:04
  34. 22. Discussion and possible action regarding an ARPA Subrecipient Agreement between the Board of Oklahoma County Commissioners and LiveFree Oklahoma Inc. (Project ID 30041). Agreement not to exceed $15,000.00 for their Violence Intervention Project. Requested by Myles Davidson, Chairman of the Board. 2025-0919 approve Pass ▶ jump to 54:18
  35. 35 County Clerk
  36. 23. Discussion and possible action to approve Resolution 2025-0786 authorizing the County Treasurer and County Clerk to appropriate reimbursed funds from the cities, schools and special purpose districts for elections, to the County Election Board General Fund accounts pursuant to 62, O. S. §335 to be effective July 1, 2024 through June 30, 2025. Requested by Maressa Treat, County Clerk and Secretary to the Board. This item has been approved by the Assistant District Attorney, Aaron Etherington as to form and legality. 2025-0786 approve Pass ▶ jump to 55:17
  37. 37 Engineering
  38. 24. Discussion and possible action regarding Change Order No. 3 to the Agreement for Services between Cooley Construction LLC and the Board of County Commissioners of Oklahoma County for 1st Floor Annex Entrance & Security Project-ARPA # 10067. This change order is necessary to extend the completion date to August 10, 2025. The parties agreed there is no additional fee associated with this change order. Requested by Stacey Trumbo, PE, County Engineer. 2025-0922 approve Pass ▶ jump to 55:47
  39. 25. Discussion and possible action regarding Change Order No. 2 on ODOT Project STP-255C (613) CO - NW 178th Street over Deer Creek. This change order replaces the Revetment Mattress pay item with Filter Blanket and Rip Rap. The replacement is a result of concerns over potential erosion and washout of the Revetment Mattress on steep abutment slopes in the creek channel excavation section, endorsed by the engineer of record. The total value for the change order is - Forty-Five Thousand Two Hundred Ninety-Nine Dollars and 80/100($45,299.80). The County share will be reflected in the final cost apportionment of the project Requested by Stacey Trumbo, PE, County Engineer 2025-0923 approve Pass ▶ jump to 56:32
  40. 26. Discussion and possible action regarding accepting and filing a Quit Claim Deed from the Oklahoma Turnpike Authority for property located adjacent to the Turner Turnpike more specifically described in the agenda attachment. Requested by Stacey Trumbo, PE, County Engineer. 2025-0924 approve Pass ▶ jump to 57:33
  41. 41 Planning Commission
  42. 27. Discussion and possible action regarding approval or denial of Resolution No. 2025-0789 to accept the replat of Pointon's Oakwood Station, Lot 3 and Lot 4. The applicant is relocating the shared driveway location as provided in Oklahoma Statutes, Title 19, §868.8. This replat (RE-2025-01) was approved by the Planning Commission on February 20, 2025. The subject property is located at the southwest corner of Henney Rd. and SE 29th St. in County Commissioner District 2. Requested by Erik Brandt, Principal Planner and approved as to form and legality by Aaron Etherington, Assistant District Attorney. 2025-0789 approve Pass ▶ jump to 59:28
  43. 28. Discussion and possible action to approve Resolution No. 2025-0797 to amend or not to amend the zoning as provided in Title 19 O.S.,§868.16 on a tract of land from R-2 - Rural Residential District to C-G - Commercial-General District (Z-2025-01). The Oklahoma County Planning Commission has recommended approval during a public meeting on February 20, 2025. The applicant proposes to change the zoning to develop an RV sales and service center. The area to be rezoned encompasses approximately 5.0 acres. The property is located 900 feet east of Henney Rd. on the north side of SE 29th St. (County Highway District #2). Requested by Erik Brandt, Principal Planner and approved as to form and legality by Aaron Etherington, Assistant District Attorney. 2025-0797 approve Pass ▶ jump to 60:56
  44. 44 Public Improvements and Infrastructure Committee
  45. 29. Discussion and possible action regarding the recommendation from the Public Improvements and Infrastructure Committee to adopt the Oklahoma County 5 year CIRB and Federal BR allocation plan for the current Fiscal Year. Requested by Paul Foster, Chairman. 2025-0921 approve Pass ▶ jump to 61:27
  46. 46 Commissioners Comments/General Remarks ▶ jump to 61:31
  47. 47 No New Business ▶ jump to 61:50
  48. 48 Recess into executive session recess Pass ▶ jump to 61:55
  49. 30. To enter into executive session pursuant to 25 O.S. 307 (B) (4) to engage in confidential communications between the public body and its attorney concerning a pending investigation, claim or action by Corsair-201, LLC v. The City of Oklahoma City et al, CV-2025-431, and where on advice of its attorney, the board has determined that disclosure will seriously impair the ability of the public body to process the claim or conduct a pending investigation, litigation, or proceeding in the public interest. Requested by Aaron Etherington, ADA. 2025-0838
  50. 31. To enter into executive session pursuant to 25 O.S. 307 (B) (4) to engage in confidential communications between the public body and its attorney concerning a pending investigation, claim or action by OperationReadymix LLC v. The City of Oklahoma City, et al. CV-2025-432, and where on advice of its attorney, the board has determined that disclosure will seriously impair the ability of the public body to process the claim or conduct a pending investigation, litigation, or proceeding in the public interest. Requested by Aaron Etherington, ADA. 2025-0840
  51. 51 Return from executive session return Pass ▶ jump to 64:38
  52. 32. Action regarding in confidential communications between the public body and its attorney concerning a pending investigation, claim or action by Corsair-201, LLC v. The City of Oklahoma City et al, CV-2025-431, and where on advice of its attorney, the board has determined that disclosure will seriously impair the ability of the public body to process the claim or conduct a pending investigation, litigation, or proceeding in the public interest. Requested by Aaron Etherington, ADA. 2025-0839 approve Pass ▶ jump to 65:00
  53. 33. Action regarding in confidential communications between the public body and its attorney concerning a pending investigation, claim or action by OperationReadymix LLC v. The City of Oklahoma City, et al. CV-2025-432, and where on advice of its attorney, the board has determined that disclosure will seriously impair the ability of the public body to process the claim or conduct a pending investigation, litigation, or proceeding in the public interest. Requested by Aaron Etherington, ADA. 2025-0841
  54. 54 Citizen Participation: Carol Knight was called to speak ▶ jump to 45:09
  55. 55 Adjourn approve Pass ▶ jump to 65:09