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Board of County Commissioners

January 12, 2026 ·1:00 PM Final

Cleveland County Office Building

Agenda PDF Minutes PDF 📹 Watch video Official record ↗

Agenda — 42 items

1 Prayer and Pledge of Allegiance was led by Brian Wint. ▶ jump to 3:40
2 Meeting Called to Order ▶ jump to 1:44
3 Roll Call ▶ jump to 16:16
4 Notice of the meeting was properly posted on Friday, January 9, 2026.
5 For purposes of this agenda “Action” means any of the following: amending, approving, approving as amended, deferring, denying, giving instructions to staff, making a recommendation to another public body, receiving documents or presentations, referring to committee, reconsidering, re-opening, returning, striking or postponing the item.
6 Approval of Minutes
1. Discussion and possible action regarding Monday, January 5, 2026 Board of County Commissioners Minutes. 26-0066 approved Pass ▶ jump to 17:37
8 Public Comment: Mr. Ralph L. Stevenson,Jr. spoke regarding the Sons of the American Revolution, and the installation of the memorial bench. ▶ jump to 18:05
9 Recurring Agenda Items Discussion was had on the Recurring Agenda Item template. It was decided to incorporate these items into the Consent Items on future agendas. ▶ jump to 22:44
2. Discussion and possible action regarding Blanket Purchase Orders for January 5, 2026 and January 12, 2026, submitted, a report will be available for distribution at the meeting or may be obtained from the County Clerk. 26-0060 approved Pass
3. Discussion and possible action regarding AP Cash Disbursements Journal and Non-Compliant List for January 5, 2026, and January 12, 2026, a report will be available for distribution at the meeting or may be obtained from the County Clerk. 26-0061
4. Discussion and possible action regarding claims for Payment of Personal Services for payroll period ending January 15, 2026. 26-0057
13 Consent Items Items on the consent agenda are routine in nature and approved with a single vote. However, any item on the consent agenda is subject to individual consideration at the request of a member of the body. ▶ jump to 23:39
5. Discussion and possible action regarding County Treasurer's Fee Record of Daily Collections and Monthly Report, for the Month of December, 2025. 26-0031 approved Pass ▶ jump to 23:02
6. Discussion and possible action regarding ordering a Blanket Purchase Order for the Health Department/The Well for David Shroyer for $300.00 under ARPA Project #2.013, Object Code 54825 for their Youth Wellness initiative. 26-0026 approved Pass
7. Discussion and possible action regarding donation of items to the Cleveland County Clerk's Office and Cleveland County Court Clerk's Office. 26-0028 approved Pass
8. Discussion and possible action regarding - Request to raise the booth rent for the Norman Farm Market from $20.00 to $30.00 per booth, which reflects a change in the attached Norman Farm Market 2026 Rules & Regulations. 26-0030 approved Pass
9. Discussion and possible action regarding Independent Contractor Agreement between the Cleveland County Health Department and Vickie Classey for providing Crochet classes at The Well, effective November 1, 2025 through June 30, 2026. 26-0058 approved Pass
10. Discussion and possible action regarding - Griffin Memorial Hospital (GMH) and/or Children's Recovery Center (CRC), in the event of a disaster which damages either facility and precludes their ability to maintain a safe habitable environment for persons housed there, GMH and CRC will be allowed to use the Cleveland County Fair Grounds to temporarily house individuals (for a period not to exceed 30 days unless agreed to by both parties) until repairs can be made to GMH or CRC or the individuals can be transferred to other Oklahoma Department of Mental Health and Substance Abuse Services facilities. GMH and CRC to provide staff, supervision and security and will reimburse the Cleveland County Fair Grounds for all utiliites during the period used. Effective date January 1, 2026 through December 31, 2026. 26-0032 approved Pass
20 End of Consent Agenda ▶ jump to 24:58
21 Departmental Items
22 Cleveland County Fairgrounds
11. Discussion and possible action regarding - Cleveland County Fairgrounds 2026 Rental Sheet, includes pricing. 26-0050 postponed Pass
12. Discussion and possible action regarding - Cleveland County Fairgrounds 2026 Equipment & Services, Fees & Labor Pricing. 26-0048 postponed Pass
13. Discussion and possible action regarding - Cleveland County Fairgrounds Exclusive Caterer or Bartender or Vendor Agreement. 26-0047 approved Pass ▶ jump to 53:20
26 Cleveland County Sheriff's Department
14. Requesting the approval to start the application process for the 2027 Highway Safety Grant. The Cleveland County Sheriff's Office uses the grant funds to emphasis on impaired driving, contributing to statewide traffic safety improvement goals and the reduction of fatality and serious injury crashes in Cleveland County. 26-0039 approved Pass ▶ jump to 53:53
28 Bid Opening
15. Discussion and possible action regarding BID #CC-2178 Scanning/conversion of paper records to electronic copies for the Cleveland County Court Clerk. 26-0042 tabulated and qualified each bidder Pass ▶ jump to 27:17
16. Discussion and possible action regarding BID #HWY-2179 Six (6) month non-encumbered contract for Bulk Oil, Lubricants & Antifreeze for the County Commissioners. The bid term will be January 22, 2026 through July 21, 2026. 26-0044 tabulated and qualified each bidder Pass ▶ jump to 28:24
31 Unfinished Business: None at this time. ▶ jump to 28:38
32 No New Business. ▶ jump to 29:04
33 Items of Business
17. Presentation, discussion and possible action regarding acceptance of a new granite bench and brick work being donated from Sons of the American Revolution.The bench is to be placed on the east courthouse lawn by the flag poles. 26-0041 approved Pass ▶ jump to 29:37
35 Board Member Statements and Announcements ▶ jump to 29:48
36 Executive Session adjourned to Executive Session Pass ▶ jump to 33:15
18. Executive Session for the purpose of the following: Pursuant to 25 O.S. §307(B)(1), Discussion regarding - Discussing the employment, hiring, appointment, promotion, of the County Commissioner’s Administrative Assistant and possible reclassification to Deputy Director of Operations. 26-0073 ▶ jump to 32:39
37 Executive Session return to Open Session Pass ▶ jump to 52:33
19. Regular Session: Action regarding the employment, hiring, appointment, promotion, of the County Commissioner’s Administrative Assistant and possible reclassification to Deputy Director of Operations. 26-0062 approved Pass ▶ jump to 54:51
20. Executive Session for the purpose of the following: Pursuant to 25 O.S. §307(B)(1), Discussion regarding - the employment, hiring, appointment, promotion, of the County Commissioner’s Executive Assistant and possible reclassification to Director of Operations. 26-0065
21. Regular Session: Action Regarding: the employment, hiring, appointment, promotion, of the County Commissioner’s Executive Assistant and possible reclassification to Director of Operations. 26-0064 approved Pass ▶ jump to 55:26
41 Adjourn adopted Pass ▶ jump to 55:56