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Board of County Commissioners

January 20, 2026 ·1:00 PM Final

Cleveland County Office Building

Agenda PDF Minutes PDF 📹 Watch video Official record ↗

Agenda — 48 items

  1. 1 Prayer and Pledge of Allegiance was led by Bryant Rains.
  2. 2 Meeting Called to Order ▶ jump to 5:49
  3. 3 Roll Call ▶ jump to 5:50
  4. 4 Notice of the meeting was properly posted on January 16, 2026.
  5. 5 Approval of Minutes ▶ jump to 6:48
  6. 1. Discussion and possible action regarding the Minutes of the Special Meeting on January 12, 2026; Minutes of the Regular Meeting on January 12, 2026; and Minutes of the Emergency Meeting on January 14, 2026. 26-0145 approved Pass
  7. 7 No one signed up for Public Comment.
  8. 8 For purposes of this agenda “Action” means any of the following: amending, approving, approving as amended, deferring, denying, giving instructions to staff, making a recommendation to another public body, receiving documents or presentations, referring to committee, reconsidering, re-opening, returning, striking or postponing the item.
  9. 9 Consent Items Items on the consent agenda are routine in nature and approved with a single vote. However, any item on the consent agenda is subject to individual consideration at the request of a member of the body.
  10. 2. Discussion and possible action regarding Non-Compliant List, the report will be available for distribution at the meeting or may be obtained from the County Clerk. 26-0086 approved Pass ▶ jump to 8:27
  11. 3. Discussion and possible action regarding Blanket Purchase Orders submitted, a report will be available for distribution at the meeting or may be obtained from the County Clerk. 26-0082
  12. 4. Discussion and possible action regarding AP Cash Disbursements Journal, the report will be available for distribution at the meeting or may be obtained from the County Clerk. 26-0084
  13. 5. Discussion and possible action regarding Election Board December Monthly Report of Officers. 26-0083
  14. 6. Discussion and possible action regarding - Street closure request for the Norman Mardi Gras Parade on February 7th, 2026 from 6:30pm - 10:00pm. 26-0024
  15. 7. Discussion and possible action regarding Cleveland County District #1 Scrap Metal Disposal. Three (3) quotes were received and have been attached. 26-0108
  16. 8. Discussion and possible action regarding - Perfect Venue Premium Plan for the Cleveland County Fairgrounds, event management software, for an annual fee of $3,588.00. 26-0045
  17. 9. Discussion and possible action regarding Change Order for the Judicial Improvement ARPA project of $3,504.00 for purchase and installation of 5 Brightsigns. Project code 3.009, Object code 54827. 26-0068
  18. 10. Discussion and possible action regarding Cleveland County Farm Market Independent Contractor Agreement between the Cleveland County Farm Market and Liam Carr, to provide music entertainment services at one of the Cleveland County Farm Markets in order to enhance the customer experience and increase the viability of the local small business that participate in the Cleveland County Farm Markets. 26-0078
  19. 11. Discussion and possible action regarding - Accept the donation of compost for the garden at the Cleveland County Jail facility from the City of Norman, valued at $60.00 according to Solid Waste Manager, Brandon McLendon via phone call received by Executive Assistant Goldie West on January 12, 2026. 26-0081
  20. 12. Discussion and possible action regarding contract renewal with Nearmap for oblique aerial photography in the amount of $104,603.00 for a subscription term of 12 months, beginning on December 8, 2025. 26-0087
  21. 13. Discussion and possible action regarding - Approve Resolution for the updated Hazard Mitigation Plan. 26-0089
  22. 14. Discussion and possible action regarding Allocation of Alcoholic Beverage Tax Collected in December 2025 for January 2026 as follows 1) Etowah $60.21 2) Lexington $761.20 3) Moore $23780.21 4) Noble $2645.28 5) Norman $48484.47 6) Slaughterville $1576.56 Total $77307.93 26-0118
  23. 15. Discussion and possible action regarding - Approve Golden Land Survey application for plat approval for Rolling Oaks Estates, a subdivision of the Southeast Quarter (SE/4) and Southwest Quarter (SW/4), Section Fourteen (14), Township Eight (8) North, Range One (1) East of the Indian Meridian, Cleveland County, Oklahoma. 26-0130 postponed Pass ▶ jump to 8:52
  24. 16. Discussion and possible action regarding - Approve request to apply for the Recreational Trails Program through the Oklahoma Tourism and Recreation Department to support Phase II of the Lake Thunderbird trail improvements. This phase adds a session zone and strider track at the trailhead to expand user access and support skill development for riders of all ages. Approval is requested for the County to submit the application and for leadership to sign the required Project Sponsor Certification and Land Manager Certification. 26-0131
  25. 17. Discussion and possible action regarding - Accept donation of 7 loads of soil from Prairie Dirt Solutions for the Cleveland County Jail facility valued at $11,645.00. 26-0134
  26. 18. Discussion and possible action regarding - Accept donation of 7 loads of wood chips from EcoWood Solutions for the Cleveland County Jail facility valued at $5,950.00. 26-0135
  27. 19. Contract for Bid #COM-2177 Lighting Controls update for the Cleveland County Courthouse 26-0147
  28. 20. Discussion and possible action regarding request to raise the booth rent for the Norman Farm Market from $20 to $30 per booth, which reflects a change in the attached Norman Farm Market 2026 Rules and Regulations. 26-0159
  29. 29 End of Consent Agenda
  30. 30 Items of Business
  31. 31 Departmental Items
  32. 32 Election Board
  33. 21. Discussion regarding Bryant Rains Secretary of the Election Board announcing and presentation for the winners of the "I Voted" Sticker Design Contest. 26-0112 no action taken ▶ jump to 9:07
  34. 34 page break
  35. 35 County Fairgounds
  36. 22. Discussion and possible action regarding - Cleveland County Fairgrounds Event Handbook. 26-0049 approved Pass ▶ jump to 13:39
  37. 23. Discussion and possible action regarding - Cleveland County Fairgrounds Facility Rental Agreement. 26-0046 approved Pass ▶ jump to 14:07
  38. 24. Discussion and possible action regarding - Cleveland County Fairgrounds 2026 Equipment & Services, Fees & Labor Pricing. 26-0048 approved Pass ▶ jump to 14:37
  39. 25. Discussion and possible action regarding Cleveland County Fairgrounds Booking Policies. 26-0157 approved Pass ▶ jump to 15:01
  40. 40 Sheriff
  41. 26. Discussion and possible action regarding approval for the renewal of the CCSO Flock Agreement through InSight Public Sector, Inc. The agreement is for the Flock Group Falcon Infrastructure-Power Plus, license plate recognition camera with vehicle fingerprint plus machine learning software and real-alerts. The coverage dates are December 28, 2025 through December 27, 2026. The total annual cost is $60,000. Chairman McHughes stated that from a non-attorney perspective, there does not appear to be clear statutory authorization, and the issue falls into a gray area. However, support is being given at this time based on the District Attorney’s favorable opinion. Future support cannot be guaranteed. Legislative approval is needed because the authority is not clearly defined. While it is recognized as a strong public safety measure, it should be formally codified into law. It is recommended that the Sheriff’s Office work with the OSA or the District Attorney’s office to file a bill to ensure this authority is clearly established in statute. 26-0059 postponed Pass ▶ jump to 18:59
  42. 27. Discussion and possible action regarding approval to submit the Environmental Officer Grant Application for Fiscal Year 2027. This grant would support environmental crimes enforcement efforts, including the investigation and cleanup of illegal dump sites and reduce illegal dumping throughout Cleveland County. 26-0079 approved Pass ▶ jump to 19:29
  43. 43 No New Business
  44. 44 Board Member Statements and Announcements: The Commissioners congratulated the winners of the "I voted" sticker contest and warned of the incremented weather moving in. ▶ jump to 19:48
  45. 45 Unfinished Business: Discussion, Consideration and/or Action regarding the following items that were previously Accepted and Postponed for Qualification and Tabulation:
  46. 28. Discussion and possible action regarding #CC-2178 Scanning/Conversion of paper records being Index Cards and books to Electronic Copy for the Cleveland County Court Clerk. The bid term will be a one (1) year non-encumbered contract with option to renew two (2) years. The bid term will start from the award date. 26-0109 postponed Pass ▶ jump to 21:22
  47. 29. Discussion and possible action regarding Bid #HWY-2179 Six (6) month non-encumbered contract for Bulk Oil, Lubricants & Antigreeze for the Cleveland County Commissioners. The bid term will be from January 22, 2026 through July 21, 2026. 26-0111 postponed Pass ▶ jump to 21:56
  48. 48 Adjourn adopted Pass ▶ jump to 22:26