Community Action Agency Board

City Hall, Conference Room A

Agenda — 33 items

1. I. CALL TO ORDER
2. II. ACTION ON MINUTES
3. 2 Tiana McCall arrived at 12:28pm.
4. 3 Approval of Minutes held on January 20, 2026. 26-00225 Approved Pass
5. III. PROGRAMMATIC REPORT COMMUNITY SERVICES
6. 5 Community Services Programmatic Report 26-00297 Discussed
7. III. PROGRAMMATIC REPORT HEAD START
8. 7 Head Start Programmatic Report 26-00298 Discussed
9. 7 A. An update to the previously submitted Weatherization report is that our program was de obligated about 2 yeas ago putting us on a bi-weekly monitoring call. Currently about 23 agencies statewide are needing this bi-weekly monitoring call. We have since brought our program back up to the top 5 and this was achieved with only 2 staff members.
10. IV. PROGRAMMATIC REPORT FISCAL
11. 9 Fiscal Programmatic Report 26-00299 Discussed
12. V. EXECUTIVE DIRECTORS REPORT
13. 11 A. The Illinois Association of Community Action Agencies (IACAA) will be hosting an upcoming board training. CSBG Information Memorandum 82 highlights the importance of the Board as a core component of strong governance, and this expectation is reinforced through the required compliance with the CSBG Organizational Standards. This is essential to demonstrate adherence to the governance and leadership standards outlined for CSBG-funded agencies. It is MANDATORY for the Executive Director and Chair of the Board of Directors but strongly encouraged for all board members to attend. The virtual meeting will be held on July 7, 2026 from 12pm to 2pm. Discussed
14. VI. OFFICERS REPORTS
15. 12 A. An update to the previously submitted Fiscal report is that we just completed our 2025 city-wide audit. June 1st will begin our audit with DCEO (Illinois Department of Commerce and Economic Opportunity).
16. VII. GUEST REPORT/PRESENTATION
17. VIII. GENERAL DISCUSSION
18. 15 A. Completion of OMA training. Discussed
19. 15 B. The state has exhausted discretionary funds for agencies already out of funds. We should be okay until around the end of May but are currently awaiting the next quarter's CSBG funds. Since CSBG is used as a match, out other programs are also affected.
20. IX. NEW BUSINESS
21. 16 C. Bi-laws updated and Strategic Planning both need to be completed. During discussion, we have decided to have a 1/2 day in-person session with plenty of notice given.
22. 17 A. Rescheduling of May 19, 2026 meeting. Discussed
23. 18 B. IACAA 2026 Advancing Affordability Conference registration held on May 18th-19th, 2026 in Springfield, IL. Discussed
24. 18 A. Alan Zais talked about the extremely long or closed waiting lists for Housing Authorities. He is working on structuring a family self-sufficiency plan to try to protect families.
25. X. APPOINTMENTS AND RESIGNATIONS
26. 20 A. Appointment of Chair Approved Pass
27. 20 A. No guest was present.
28. 21 A. Appointment of Vice-Chair Approved Pass
29. 22 A. Appointment of Secretary Approved Pass
30. XI. ADJOURNMENT
31. 24 THE CITY OF ROCKFORD INTENDS TO COMPLY WITH THE INTENT AND SPIRIT OF THE AMERICANS WITH DISABILITIES ACT. IF A SIGN LANGUAGE INTERPRETER, PERSONAL P.A. SYSTEM, OR OTHER SPECIAL ACCOMMODATIONS ARE NEEDED, PLEASE CALL THE LEGAL DEPARTMENT AT (779) 348-7391 AT LEAST 48 HOURS IN ADVANCE, SO WE CAN BE PREPARED TO ASSIST YOU.
32. 26 C. Proposed to appoint Jeremiah Griffin into the private sector. Approved Pass
33. 32 Motioned by Alan Zais. Second by Mary Cacioppi. All in favor. Motion carries. End time 1:15pm. Total time 1 hour 11mins. The next Community Action Agency Board Meeting is taking place on 12:00pm May 12 at City Hall Conference Room B.