docketcity.com
Home › Rockford › Meetings

Finance and Personnel Committee

August 24, 2026 ·5:30 PM Final

City Hall, Second Floor

Agenda PDF Official record ↗

Agenda — 28 items

  1. 1 The following represents, in general, the chronological order of proceedings at the City Council/Committee Meetings: Call to Order, Invocation, Pledge of Allegiance, Public Speaking and City Council/Committee Agendas. Meeting will be live streamed on Channel 17 and via this link: https://rockfordil.legistar.com/Calendar.aspx.
  2. I. CALL TO ORDER
  3. II. INFORMATION ONLY
  4. 1. Financial Discussion - July 2026. 26-01041
  5. 2. Informational Only Change Order: Mason Avenue Reconstruction to Northern Illinois Service Co, of Rockford, Illinois. 26-01042
  6. III. COMMITTEE REPORTS
  7. 1. Approval of vouchers in the amount of $9,707,390.16. 26-01062
  8. 2. Committee recommends approval for the addition of the city-owned property located at 638 Whitman Street (PIN: 11-14-361-005) to the City's Mow-to-Own Program. The property will be part of a Mow-to-Own Agreement between the City and the adjacent property owner, Jessica Cortinez. 26-01043
  9. IV. RESOLUTIONS
  10. 1. Award of Bid: Community Development Block Grant (CDBG) Sidewalk Repairs 2026 (Bid No. 726-PW-061) to T.C.I. Concrete, of Rockford, Illinois in the amount of $704,353.50. The contract duration is through September 30, 2026. The funding source is CDBG Funds. 26-01044
  11. 2. Award of Bid: City Wide Street Repairs Group No. 7 - 2026 (Residential) (Bid No. 726-PW-063) to Rock Road Companies, of Rockford, Illinois in the amount of $2,052,716.65. The contract duration is through October 23, 2026. The funding source is Motor Fuel Tax Funds. 26-01045
  12. 3. Award of Bid: Parking Lot 19 Reconstruction (Bid No. 726-PW-067) to N-Trak Group, of Loves Park, Illinois in the amount of $495,434.48. The contract duration is through October 23, 2026. The funding source is the Parking Fund. 26-01046
  13. 4. Award of Bid: Easton Parkway Multi-Use Path (MUP) (Bid No. 726-PW-068) to N-Trak Group, of Loves Park, Illinois in the amount of $217,479.96. The contract duration is through October 23, 2026. The funding source is the 1% Infrastructure Sales Tax. 26-01047
  14. 5. Engineering Agreement Supplement #2: Auburn Street Corridor Improvements (Land Acquisition - Phase 3) to Crawford, Murphy & Tilly, Inc., of Rockford, Illinois in the additional amount of $226,788.04, for an amended total of $1,233,449.04. The contract duration is from September 2026 through December 2027. The funding source is General Fund: 2022 Surplus Funds. 26-01049
  15. 6. Award of Engineering Agreement: 15th Avenue over Rock River Bridge Replacement (Construction Engineering) to Crawford, Murphy & Tilly, Inc., of Rockford, Illinois in the amount of $2,366,368.00. The contract duration is 2027 through 2029. The funding sources are State Grant Local Project Funding (LPF) Funds, Motor Fuel Tax (MFT) Funds, and Water Replacement & Improvement Account (WRIA) Funds. 26-01050
  16. 7. Resolution approving supplemental appropriation of Motor Fuel Tax (MFT) funds for Improvement under the Illinois Highway Code - 15th Avenue over Rock River Bridge Replacement (19-00631-00-BR) in the additional amount of $2,000,000.00 for a total of $4,000,000.00. 26-01051
  17. 8. Approval of the City-State Joint Funding Agreement for Federally Funded Construction between the City of Rockford and the Illinois Department of Transportation (IDOT) for the 15th Avenue over Rock River Bridge Replacement with an estimated City share of $4,187,743.00, funded by $3,836,743.00 in Motor Fuel Tax (MFT) Funds and $351,000.00 in Water Replacement Improvement Account (WRIA) Funds. 26-01052
  18. 9. Approval and acceptance of the Community Foundation of Northern Illinois (CFNIL) Family Crisis Grant Award in the amount of $25,597.94. The grant does not require a cost match. The grant term is from July 1, 2026 through June 30, 2027. The grant award, if accepted, will provide funds used to administer a request vetting process, complete applications, facilitate the grant award process, distribute funds, and provide financial oversight. 26-01053
  19. 10. Approval and acceptance of the Department of Housing and Urban Development (HUD) Continuum of Care (COC) Planning Grant Award in the amount of $189,675.00. The grant requires a 25% cost match in the amount of $47,418.75, which will be funded with Community Services Block Grant (CSBG) Funds. The grant term is from December 1, 2026 through November 30, 2027. The grant award, if accepted, will provide funds used to provide monitoring, improving, and enforcing performance and compliance. 26-01054
  20. 11. Approval and acceptance of the Department of Housing and Urban Development (HUD) Continuum of Care (COC) Rapid Youth Housing Grant Award in the amount of $129,089.00. The grant requires a 25% cost match in the amount of $32,272.25, which will be funded with Community Services Block Grant (CSBG) Funds. The grant term is from November 1, 2026 through October 31, 2027. The grant award, if accepted, will provide funds used to pay for approved clients’ rent, deposit, budget education, staff training, payroll, and administration costs. 26-01061
  21. 12. Award of Bid: Traffic Signal and Street Lighting Electrical Services (Bid No. 720-PW-058) to Helm Electric, of Loves Park, Illinois and William Charles, of Rockford, Illinois in the estimated annual amount of $50,000.00 (based on unit pricing). The contract duration is one (1) year with four (4) possible one-year extension options. Annual price adjustments for CPI considered at contract renewal only. The funding source is the Traffic Section Operating Budget. 26-01063
  22. 13. Rejection of Bid/Solicit New Bid: Public Works Materials (Bid No. 726-PW-059). Only one bid was received for asphalt material only. Staff will need to re-bid to ensure both stone aggregates and asphalt materials are included. 26-01055
  23. 14. Rejection of Bid/Solicit New Bid: Coronado Elevator Replacements (Bid No. 626-PW-051). Only one bid response was received. The bid was significantly higher than the anticipated project cost. 26-01056
  24. 15. Approval of reimbursement of TIF increment generated from improvements to the Armory at 605 North Main Street to the Rockford Area Arts Council (RAAC) for a period of up to three (3) years. 26-01057
  25. 16. Award of Joint Purchase Contract: Network Cloud Storage to CDW Government, of Vernon Hills, Illinois in the total contract amount of $745,000.00. The contract duration is three (3) years. The funding source is the Information Technology and Integration Operating Budget. 26-01058
  26. 17. Award of Joint Purchase Contract: Data Analytics, Solutions and Services to Darkhorse Emergency LP, of Edmonton, Canada, in the amount of $89,500.00 for year one and $49,500.00 annually thereafter, plus an annual CPI increase. The contract duration is through April 30, 2029 with two (2) possible one-year extension options. The funding source is Fire Department Operating Budget. 26-01065
  27. V. ADJOURNMENT
  28. 28 THE CITY OF ROCKFORD INTENDS TO COMPLY WITH THE INTENT AND SPIRIT OF THE AMERICANS WITH DISABILITIES ACT. IF A SIGN LANGUAGE INTERPRETER, PERSONAL P.A. SYSTEM, OR OTHER SPECIAL ACCOMMODATIONS ARE NEEDED, PLEASE CALL THE LEGAL DEPARTMENT AT (779) 348-7391 AT LEAST 48 HOURS IN ADVANCE, SO WE CAN BE PREPARED TO ASSIST YOU.